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Business

Paper

 

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00PM, Tuesday 26th September, 2023

 

Administration Centres:  1300 459 689

 

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

 

The Mayor & Councillors

Cootamundra-Gundagai Regional Council

PO Box 420

Cootamundra NSW 2590

NOTICE OF MEETING

An Ordinary Meeting of Council will be held in the Council Chambers, Gundagai on:

Tuesday, 26th September, 2023 at 6:00PM

The agenda for the meeting is enclosed.

Steve McGrath

Interim General Manager

 

Live Streaming of Meetings Statement

 

This meeting is streamed live via the internet and an audio-visual recording of the meeting will be publicly available on Council's website.

 

By attending this meeting, you consent to your image and, or, voice being live streamed and publicly available. Please refrain from making any defamatory statements.

 


Ordinary Council Meeting Agenda

26 September 2023

 

AGENDA

Order Of Business

 

1          Acknowledgement of Country. 5

2          Open Forum.. 5

3          Apologies. 5

4          Disclosures of Interest. 5

5          Confirmation of Minutes. 6

5.1            Minutes of the Ordinary Meeting of Council held on Tuesday 22 August 2023. 6

6          Mayoral Minutes. 23

6.1            Mayoral Minute - Councillor Engagement 23

7          Reports from Committees. 26

8          General Manager’s Report. 26

8.1            General Manager Office. 27

8.1.1        Election of the Mayor - September 2023 - September 2024. 27

8.1.2        Election of the Deputy Mayor September 2023 - September 2024. 29

8.1.3        Riverina Eastern Regional Organisation of Councils (REROC) Updated Constitution. 31

8.1.4        Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes  49

8.2            Business. 187

8.2.1        Draft Model Asbestos Policy. 187

8.2.2        Draft Workplace Surveillance Policy. 263

8.2.3        Cootamundra Heritage Centre Management Committee s.355  Meeting Minutes. 270

8.2.4        The Arts Centre Cootamundra s.355 Committee Ordinary Meeting Minutes, AGM Minutes and Membership. 275

8.2.5        Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes. 293

8.2.6        Muttama Hall Management s.355 Committee Meeting Minutes. 304

8.3            Finance. 307

8.3.1        Investment Report - August 2023. 307

8.4            Sustainable Development. 312

8.5            Engineering Cootamundra. 313

8.5.1        CGRC Engineering Report - September 2023. 313

8.6            Engineering Gundagai 316

8.6.1        Plant Replacement Program - Smooth Drum Roller. 316

8.6.2        National Local Roads, Transport and Infrastructure Congress. 319

8.7            Regional Services Gundagai 324

8.7.1        Regional Services Gundagai Works Report for September 2023. 324

8.8            Regional Services Cootamundra. 329

8.8.1        Proposed Muttama Creek Parkland Master Plan. 329

8.8.2        Regional Services Monthly Works Report for August 2023. 332

9          Motion of which Notice has been Given. 349

9.1            Notice of Motion - Request for meeting between CGRC and Minister for Local Governement, the Hon Ron Hoenig MP. 349

9.2            Notice of Motion - Allocation of funding for Christmas Events. 350

9.3            Notice of Motion - Allocation of funding for difibrillators. 352

10       Questions with Notice. 353

11       Confidential Items. 354

11.1          Closed Council Report 354

11.2          Annie Pyers Drive - Tender. 354

11.3          Resumption of Open Council Meeting. 354

11.4          Announcement of Closed Council Resolutions. 354

 


1            Acknowledgement of Country

Council acknowledges the Wiradjuri people, the Traditional Custodians of the Land at which the meeting is held and pays its respects to Elders, both past and present, of the Wiradjuri Nation and extends that respect to other Aboriginal people who are present.

ADJOURN MEETING FOR OPEN FORUM

2            Open Forum

RESUME OPEN MEETING

3            Apologies

4            Disclosures of Interest


Ordinary Council Meeting Agenda

26 September 2023

 

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 22 August 2023

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.   Minutes of the Ordinary Meeting of Council held on Tuesday 22 August 2023

2.   Confidential Minutes of the Ordinary Meeting of Council held on Tuesday 22 August 2023 (under separate cover)

 

Recommendation

1.   The Minutes of the Ordinary Meeting of Council held on Tuesday 22 August 2023 be confirmed as a true and correct record of the meeting.

2.   The Confidential Minutes of the Ordinary Meeting of Council held on Tuesday 22 August 2023 be confirmed as a true and correct record of the meeting.

 

 

 


 

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Minutes

Ordinary Council Meeting

 

Alby Schultz Meeting Centre, Cootamundra

 

6:00PM, Tuesday 22nd August, 2023

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

22 August 2023

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Alby Schultz Meeting Centre, Cootamundra
ON
Tuesday, 22 August 2023 AT 6:00PM

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Michael Mason (Interim Manager Sustainable Development), Mark Ellis (Manager Engineering Cootamundra)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Open Forum

Nil

3            Apologies 

3.1         Apologies

Nil

3.2         Leave of Absence

Nil

4            Disclosures of Interest

Nil

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 25 July 2023

Resolution  203/2023  

Moved:       Cr Penny Nicholson

Seconded:   Cr Trevor Glover

1.   The Minutes of the Ordinary Meeting of Council held on Tuesday 25 July 2023 be confirmed as a true and correct record of the meeting.

2.   The Confidential Minutes of the Ordinary Meeting of Council held on Tuesday 25 July 2023 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

Resolution  204/2023  

Moved:       Cr David Graham

Seconded:   Cr Les Boyd

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

 

6.2         Mayoral Minute - Neil Para, Walk for Freedom

Resolution  205/2023  

Moved:       Cr David Graham

Seconded:   Cr Gil Kelly

The information in the Mayoral Minute be received and noted.

Carried

 

7            Reports from Committees

7.1         Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 10 August 2023

Resolution  206/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr David Graham

1.   The Minutes of the Cootamundra-Gundagai Local Traffic Committee Meeting held on Thursday 10 August 2023, attached to the report, be received and noted.

2.   In consideration of the Cootamundra-Gundagai Local Traffic Committee recommendations detailed in the minutes, Council endorse the following:

2.1. That a NO STOPPING zone be installed for 42 metres northbound along the western side of Hovell Street, commencing from the Temora Street intersection, due to visibility issues caused by parked vehicles.

2.2. That the NO STOPPING sign located at the rear door of the Outback Bakery on Cooper Lane be replaced with a LOADING ZONE sign in order to provide a safe delivery location for associated businesses.

2.3. Item 2.3 is to be refereed back to the CGRC Local Traffic Committee for clarification around signage.

2.4. That a designated disabled car space be installed on the Bourke Street side of 46 Cooper Street, Cootamundra to accommodate JMA Legal customers requiring disability friendly access to the administration office.

2.5. That NO PARKING signs be installed to prevent vehicles blocking access to the storage units and mechanic’s workshop at 84 Sheridan Street, Gundagai.

2.6. That the REVERSE ANGLE PARKING sign situated next to the driveway at 66 Thompson Street, Cootamundra be relocated 3 meters north of the driveway entrance to improve driveway navigation and safety.

2.7. That Cootamundra-Gundagai Regional Council apply with the Tourist Attraction Signposting Assessment Committee for tourism signage on Olympic Highway directing road users to the newly designated recreational vehicle rest stop and camping ground on the outskirts of Cootamundra.

2.8. That approval be given for the Cootamundra Community of Schools to hold the 2023 Book Week Parade on the 25 August 2023 subject to the following conditions:

a)   The temporary closure of Parker Street between Adams and McKay Street between 10:45am and 11:30am, including Bourke Street at Parker Street and the Woolworths carpark entry exit at Parker Street;

b)   That all businesses along the route be advised and road closures be advertised throughout the community;

c)   The event organiser complies with any conditions set by Council and the NSW Police;

d)   A Police escort is organised for the duration of the parade by the event organiser;

e)   The Event Risk Assessment and Hazard Summary forms associated with the Event Management Plan are completed and submitted to Council;

f)    A current Certificate of Currency is submitted to Council noting Council, TfNSW and NSW Police as interested parties;

g)   Council to provide a Traffic Guidance Scheme and qualified traffic controllers;

h)   Council to arrange the placement and removal of all road barriers.

2.9. That approval be given to the Wallendbeen Community Association to hold Sambafest 2023 on the afternoon and evening of 30 September subject to the following conditions:

a)  The temporary closure of sections of King Street, Lackey Street and Hoskins Street, including the intersection, surrounding the Wallendbeen Hotel from 3pm until midnight;

b)   An Event Management Plan is completed and submitted to Council;

c)   A Traffic Guidance Scheme is completed and submitted to Council;

d)   A current Certificate of Currency is submitted to Council noting Cootamundra-Gundagai Regional Council, TfNSW and NSW Police as interested parties;

e)   The event organiser complies with any conditions set by Council and the NSW Police

2.10. That Council install a NO STOPPING sign at the compliant distance north of the

          Hovell Street intersection on Parker Street to improve visibility of oncoming traffic.

Carried

 

8            General Manager’s Report

8.1         General Manager Office

8.1.1      Community Recovery Officer Program

Resolution  207/2023  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

Council accept the offer from the NSW Government to enter the funded Community Recovery Officer (CRO) Program.

Carried

 

8.1.2      Motions for the LGNSW Annual Conference 2023

Resolution  208/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

The motions for submission to the 2023 Local Government NSW Annual Conference, listed below, be submitted to LGNSW by Friday 15 September 2023;

1.   Demerger of Cootamundra-Gundagai Regional Council

2.   Review of Local Government Act 1993

3.   Financial Assistance Grants

Carried

 

8.1.3      Energy and Innovation Conference 13-14 September 2023

Resolution  209/2023  

Moved:       Cr Abb McAlister

Seconded:   Cr Trevor Glover

The attendance of the Mayor on the first day, and Cr Glover on the second day, and one (1) appropriate staff member, at the REROC Energy and Innovation Conference, be endorsed.

Carried

 

8.1.4      Country Mayors Association Minutes 4 August 2023

Resolution  210/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Logan Collins

The Minutes of the Country Mayors Association Meetings held on 4 August 2023, attached to the report, be received and noted.

Carried

 

8.1.5      Riverina Eastern Regional Organisation of Councils (REROC) and Riverina Joint Organisation (RivJO) Meeting Minutes

Resolution  211/2023  

Moved:       Cr David Graham

Seconded:   Cr Les Boyd

The draft Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) and Riverina Joint Organisation (RivJO) Board Meetings held on 23 June 2023, attached to the report, be received and noted.

Carried

8.2         Business

8.2.1      Delivery Program/ Operational Plan Quarterly Progress Report

Resolution  212/2023  

Moved:       Cr Logan Collins

Seconded:   Cr Penny Nicholson

The Delivery Program incorporating the Operational Plan 2022/2023, quarterly progress report, (4th Quarter April to June), attached to the report, be received and noted.

Carried

 

8.2.2      Muttama Hall Management s.355 Committee Meeting Minutes and Fees

Resolution  213/2023  

Moved:       Cr Trevor Glover

Seconded:   Cr Abb McAlister

The Minutes of the Muttama Hall Management s.355 Committee Meetings held, 12 July 2023, attached to the report, be received and noted.

Carried

 

8.2.3      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership

Resolution  214/2023  

Moved:       Cr David Graham

Seconded:   Cr Logan Collins

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 27 July, 2023 attached to the report, be received and noted.

Carried

 

8.2.4      Muttama Creek Regeneration Group s.355 Committee Meeting Minutes

Resolution  215/2023  

Moved:       Cr Logan Collins

Seconded:   Cr Les Boyd

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 5 June 2023, attached to the report be, received and noted.

Carried

8.3         Finance

8.3.1      Investment Report - July 2023

Resolution  216/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

The report detailing Council Cash and Investments as at 30 July 2023, be received and noted.

Carried

 

8.4         Sustainable Development

8.4.1      Development Application - 2023/32 - 79 Hurley Street Cootamundra

Resolution  217/2023  

Moved:       Cr Trevor Glover

Seconded:   Cr Abb McAlister

That Council approve the following development subject to the consent conditions below: 

·    Application No: DA2023/32

·    Property: Lot A DP414532 79 Hurley Street COOTAMUNDRA NSW 2590

·    To construct an 80m2 colorbond clad shed ancillary to the existing Dwelling

 

GENERAL CONDITIONS

(1)       GEN Condition - Compliance Standards

 

Any building and associated works shall comply with the statutory requirements of the Environmental Planning & Assessment Act, Local Government Act, 1993 and the Building Code of Australia (BCA).

 

Reason: The legal obligations of the Council to administer the New South Wales building and planning laws in order to provide satisfactory standards of living and development.

 

(2)       GEN Condition - Compliance with Council

 

The Development being completed in accordance with plans and specifications stamped by Council listed in the table below and the Statement of Environmental Effects, except where varied by conditions of this consent.

 

Document Reference

Description

Author

Date

 

Site Plan

Simple Designs

March 2023

Job No. 0420815838

Sheet 1 of 7

Engineering Schedule

Best Sheds

02.02.2023

Job No. 0420815838

Sheet 2 of 7

Elevations

Best Sheds

02.02.2023

Job No. 0420815838

Sheet 3 of 7

Cross-Section Elevations

Best Sheds

02.02.2023

Job No. 0420815838

Sheet 4 of 7

Floor Plan

Roof Framing Plan

Best Sheds

02.02.2023

Job No. 0420815838

Sheet 5 of 7

Connection Detail

Best Sheds

02.02.2023

Job No. 0420815838

Sheet 6 of 7

Connection Detail

Best Sheds

02.02.2023

Job No. 0420815838

Sheet 7 of 7

Typical Frame Cross-Section

Best Sheds

02.02.2023

Job No. 0420815838

Structural Certification

Emerald Design & Construction

02.02.2023

 

Reason: To confirm the details of the application as submitted by the applicant and as approved by Council.

 

(3)       GEN Condition - Utilities

 

Approval is given subject to the location of, protection of, and/or any necessary modifications to any existing public utilities situated within or adjacent to the subject property.

 

Reason: To ensure that any public utilities are maintained and protected from damage.

 

(4)       Gen Condition – Not certify compliance with BCA or NCC

 

The issue of this Development Consent does not certify compliance with the relevant provisions of the Building Code of Australia or National Construction Code Series.

 

Reason: This consent does not certify compliance with the BCA or NCC.

 

PRIOR TO COMMENCEMENT OF WORKS

(5)       PCW Condition – Prior to Building Work Commencing.

 

The erection of a building in accordance with the development consent must not commence until:-

 

1.    a construction Certificate for the building work has been issued by the consent authority, the council (if the council is not the consent authority) or an accredited certifier, and

2.    the person having the benefit of the development consent has:

a.    appointed a principal certifying authority for the building work, and

b.    notified the principal certifying authority that the person will carry out the building work as an owner-builder, if that is the case, and

3.    the principal certifying authority has, no later than 2 days before building works commences:

a.    notified the consent authority and the council (if the council is not the consent authority) of his or her appointment, and

b.    notified the person having the benefit of the development consent of any critical stage inspections and other inspections that are to be carried out in respect to the building work, and

4.    the person having the benefit of the development consent, if not carrying out the work as an owner-builder, has,

a.    appointed a principal contractor for the building work who must be the holder of a contractor licence if any residential work is involved, and

b.    notified the principal certifying authority of any such appointment, and

c.     unless that person is the principal contractor, notified the principal contractor of any critical stage inspection or other inspections that are to be carried out in respect of the building work.

 

Reason: To ensure compliance with the requirements of the Environmental Planning and Assessment Regulations.

 

(6)       PCW Condition – Signage.

 

Site signage shall apply and must be erected on the site in a prominent, visible position for the duration of the construction. The signage must include: -

 

1.    Statement that unauthorised entry to the site is not permitted

2.    Show the name of the builder or another person responsible for the site and a telephone number at which the builder or other person can be contacted outside working hours

3.    The name, address and telephone contact of the Principal Certifying Authority for the work

 

Any structures erected to meet the requirements of this condition must be removed when it is no longer required for the purpose for which it was erected.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(7)       PCW Condition – Notice of Commencement.

 

Prior to work commencing a ‘Notice of Commencement of Building Work and Appointment of Principal Certifying Authority’ shall be submitted to Council at least    2 days prior to work commencing.

 

Reason: To meet the minimum requirements of the Environmental Planning & Assessment Regulation.

 

(8)       PCW Condition – Builders Toilets.

 

Provision being made for temporary WC accommodation on site prior to the commencement of excavation or other associated building works.

 

Reason: To ensure minimum standards of hygiene for onsite workers.

 

(9)       PCW Condition – Residential Building Work.

 

Residential building work within the meaning of the Home Building Act 1989 must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the following information

 

1.    In the case of work for which a principal contractor is required to be appointed:

a.    In the name and licence number of the principal contractor, and

b.    The name of the insurer by which the work is insured under Part 6 of that Act.

 

2.    In the case of work to be done by an owner-builder:

a.    The name of the owner-builder and,

b.    If the owner builder is required to hold an owner builder permit under the Act, the number of the owner-builder permits.

 

If arrangements for doing the residential building work are changed while the work is in progress so that the information notified under subclause (1) becomes out of date, further work must not be carried out unless the principal certifying authority for the development to which the work relates (not being the council) has given the council written notice of the updated information.

 

Reason: Statutory compliance.

 

(10)     PCW Condition – Siting of Building.

 

The applicant is responsible to ensure that the building is sited on the allotment and constructed to the design levels approved by Council as specified on the approved site plan.

 

Reason: To ensure the development is carried out on the correct allotment.

 

(11)     PCW Condition – Waste Storage During Construction.

 

Provision shall be made on site for the proper storage and disposal of waste such that no builders' waste shall be left in the open. Specific attention should be given to items which are subject to relocation by the action of wind, e.g. Paper, sheets of iron, ridge capping, cement and lime bags and the like.

 

Reason: To ensure that the site is not a source of wind-blown litter.

 

(12)     PCW Condition – Soil Erosion Control.

 

Site erosion control measures shall be incorporated into site management during construction. Seepage and surface water shall be collected and diverted clear of the building site by a drainage system. Care shall be taken to ensure that no nuisance is created to adjoining properties or public space by way of sediment run off.

 

Reason: To ensure that adequate measures are in place so that damage from sediment run off to adjoining sites and waterways is minimised.

 

(13)     PCW Condition – Second Hand Materials.

 

No second hand materials are to be used on any external surface of the building unless made available for inspection and separately approved by Council prior to erection.

 

Reason: To ensure the external appearance of the building is maintained to an acceptable standard.

 

(14)     PCW Condition – Underground Services.

 

The applicant shall locate and identify all existing underground services prior to commencement of works and ensure there shall be no conflict between the proposed development and existing infrastructure including areas external to the development site where works are proposed.

 

Reason: To ensure the utility services are protected and satisfactory for the proposed development.

 

DURING CONSTRUCTION

(15)     DUR Condition – Works to be undertaken in Accordance with the Approval.

 

All proposed works to be undertaken are to be carried out in accordance with the conditions of development consent, approved construction certificate drawings and specifications.

 

Reason: ensure all works are carried out in accordance with the development consent.

 

(16)     DUR Condition – Hours of Construction Site Works.

 

Construction site works including the entering and leaving of vehicles is limited to the following hours, unless otherwise permitted by Council:-

 

Monday to Saturday from 7.00am to 7.00pm

Sundays and public holidays from 9.00am to 12.00pm

 

The applicant is responsible to instruct and control subcontractors regarding hours of work.

 

Reason: So that the development does not reduce the amenity of the area.

 

(17)     DUR Condition – Footpath Storage.

 

Building materials not to be stored on Council footway or nature strip at any time.

 

Reason: To ensure an adequate level of public safety is maintained.

 

(18)     DUR Condition – Waste Removal.

 

All debris and any waste fill are to be removed from the site and disposed of at an approved, licensed waste facility. Please note that a separate fee applies for disposal of waste at Council's waste depots. You should contact Council for an estimate of costs in this regard or refer to Council’s adopted Fees and Charges.

 

Reason: To ensure that the amenity and unsightly condition is minimised.

 

(19)     DUR Condition - BCA Compliance.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure the building complies with the BCA.

 

(20)     DUR Condition – Inspections.

 

The Principal Certifying Authority is to be given a minimum of 48 hours’ notice prior to any critical stage inspection or any other inspection nominated by the Principal Certifying Authority via the notice issued under Section 58 of the Environmental Planning and Assessment (Development Certification and Fire Safety) Regulation 2021.

 

All building work (other than work relating to the erection of a temporary building) must be carried out in accordance with the requirements of the Building Code of Australia (as in force on the date the application for the relevant construction certificate was made). 

 

Reason: To ensure that adequate time is given of required inspections.

 

(21)     DUR Condition – Restricted Public Access.

 

It is the responsibility of the applicant to restrict public access to the building site, building works or materials or equipment on the site when building work is not in progress or the site is otherwise unoccupied in accordance with SafeWork NSW Regulations.

 

Reason: To ensure public safety is maintained.

 

(22)     DUR Condition – Storm Water.

 

Storm water is to be discharged: -

 

1.    To the roadside gutter, taken through the kerb and the kerb is to be made good or, alternatively, linked to existing storm water drainage which discharges at the roadside gutter

 

Reason: To ensure that roof water is disposed of without nuisance to neighbours, without overloading Council's laneways system and so as to minimise input to the ground water system

 

(23)     DUR Condition – Storm Water / Ground Water Diversion.

 

Run-off and ground water seepage shall be diverted around the building to the storm water system via a suitable ag drain or dish drain.

 

Reason: To minimise the opportunity for ponding and flooding.

 

POST CONSTRUCTION

(24)     POC Condition – Occupation of Building.

 

A person must not commence occupation or use of the whole or any part of the buildings unless an occupation certificate has been issued by the appointed Principal Certifying Authority.

 

Reason: So that the development is substantially completed to a safe standard to allow use or occupation of said building.

 

ONGOING USE

(25)     USE Condition – Business Use.

 

The shed not being let, adapted or used for separate occupation or commercial purposes.

 

Reason: Development consent is required for any activity other than residential.

 

(26)     USE Condition – Clean and Tidy.

 

The premises are to be maintained in a clean and tidy condition at all times.

 

Reason: So that the development does not reduce the amenity of the area.

 

(27)     USE Condition –Amenity General.

 

The development is to be conducted in a manner that will not interfere with the amenity of the locality by reason of the emission of noise, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, oil, by causing interference to television or radio reception or otherwise.

 

Reason: So that the development does not reduce the amenity of the area.

 

(28)     USE Condition – Non Habitable Use.

 

The shed is not to be used for residential occupation without prior consent of Council.

 

Reason: Health and safety prohibition.

 

SPECIAL CONDITIONS - ATTACHMENT A (Essential Energy)

1.            Essential Energy’s records indicate existing LV overhead powerlines (laneway) are impacted by the proposal:

a.            The proposed shed (closest part – eaves, guttering) must maintain a minimum clearance of 2.945 metres (horizontally) from the nearest conductor.

b.            Minimum safety clearance requirements are to be maintained at all times for any proposed driveway access and/or exit (concrete crossovers), as such driveway access will pass under Essential Energy’s existing overhead powerlines located on the laneway frontage of the property. The driveway must comply with clearances for trafficable land, ground clearances must be maintained. Refer Essential Energy’s policy CEOM7106.25 Minimum Clearance Requirements for NSW and the latest industry guideline currently known as ISSC 20 Guideline for the Management of Activities within Electricity Easements and Close to Infrastructure.

c.             Any proposed driveway access and/or exit (concrete crossovers) must remain at least 1.0 metre away from any electricity infrastructure (power pole, streetlight) at all times, to prevent accidental damage.

d.            Any excavation works in this area or works on any proposed driveway must comply with ISSC 20 Guideline for the Management of Activities within Electricity Easements and Close to Infrastructure.

e.            Any landscaping, tree planting, gardens, fencing in this area must comply with ISSC 20 Guideline for the Management of Activities within Electricity Easements and Close to Infrastructure.

 

2.            If required, the Applicant will need to engage the services of an Accredited Service Provider to ensure adequate provision of power is available to the proposed shed in accordance with NSW Service and Installation Rules. A Level 2 Electrician will be able to advise on these requirements and carry out the required work to ensure compliance.

3.            The existing overhead service connecting the adjoining property (at the rear) will also need to comply with the NSW Service and Installation Rules, in particular to clearances to the proposed shed.. This may mean that this existing service will need to be re-located, at the Applicant’s expense. A Level 2 Electrician will be able to advise on these requirements and carry out the required work to ensure compliance.

Essential Energy also makes the following general comments:

1.            If the proposed development changes, there may be potential safety risks and it is recommended that Essential Energy is consulted for further comment.

2.            Any existing encumbrances in favour of Essential Energy (or its predecessors) noted on the title of the above property should be complied with.

3.            In addition, Essential Energy’s records indicate there is overhead electricity infrastructure located within the property and within close proximity of the property. Any activities within this location must be undertaken in accordance with ISSC 20 Guideline for the Management of Activities within Electricity Easements and Close to Infrastructure. Approval may be required from Essential Energy should activities within the property encroach on the electricity infrastructure.

4.            Prior to carrying out any works, a “Dial Before You Dig” enquiry should be undertaken in accordance with the requirements of Part 5E (Protection of Underground Electricity Power Lines) of the Electricity Supply Act 1995 (NSW).

5.            Given there is electricity infrastructure in the area, it is the responsibility of the person/s completing any works around powerlines to understand their safety responsibilities. SafeWork NSW (www.safework.nsw.gov.au) has publications that provide guidance when working close to electricity infrastructure. These include the Code of Practice – Work near Overhead Power Lines/Underground Assets.

6.            Given there is electricity infrastructure in the area, it is the responsibility of the person/s completing any works around powerlines to understand their safety responsibilities. SafeWork NSW (www.safework.nsw.gov.au) has publications that provide guidance when working close to electricity infrastructure. These include the Code of Practice – Work near Overhead Power Lines/Underground Assets.

VOTING RECORD

FOR RESOLUTION

AGAINST RESOLUTION

Cr Charlie Sheahan (Mayor)

Cr Leigh Bowden

Cr Les Boyd

Cr Logan Collins

Cr Trevor Glover

Cr David Graham

Cr Gil Kelly

Cr Abb McAlister

Cr Penny Nicholson

Nil

ABSENT

DECLARED INTEREST

Nil

Nil

Carried

8.5         Engineering Cootamundra

8.5.1      CGRC Engineering Report - August 2023

Resolution  218/2023  

Moved:       Cr Logan Collins

Seconded:   Cr Penny Nicholson

The CGRC Engineering Report for the month of August 2023 be noted.

Carried

8.6         Engineering Gundagai

Nil

 

8.7         Regional Services Gundagai

8.7.1      Regional Services Gundagai Works Report August 2023

Resolution  219/2023  

Moved:       Cr David Graham

Seconded:   Cr Les Boyd

Regional Services Gundagai Works report for August 2023 be noted.

Carried

8.8         Regional Services Cootamundra

8.8.1      Regional Services Cootamundra Monthly Report

Resolution  220/2023  

Moved:       Cr Logan Collins

Seconded:   Cr Gil Kelly

The Regional Services Department Cootamundra Monthly Report for July 2023, be received and noted.

Carried

9            Motion of which Notice has been Given

Nil

10          Questions with Notice

Nil

11          Confidential Items  

11.1       Closed Council Report

Resolution  221/2023  

Moved:       Cr Gil Kelly

Seconded:   Cr Logan Collins

1.       Items 11.2, 11.3 and 11.4 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3 and 11.4 be withheld from the press and public.

Carried

 

Resumption of Open Council Meeting

Resolution  222/2023  

Moved:       Cr Logan Collins

Seconded:   Cr Abb McAlister

The Open Council meeting resume.

Carried

 

Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

11.2       Plant Replacement Program - Street Sweeper

1.       That council accept the quotation from Burcher Municipal Street Sweeper based on the Isuzu Cab- chassis for a fixed figure based on no-trade discount.

2.       Council disposes of the existing Plant 3003 Hino truck with Rosmech sweeper through suitable auction process, rather than a Trade in.

 

11.3       Cootamundra Voluntary Purchase Feasibility Assessment

Resolution  224/2023  

Moved:       Cr Gil Kelly

Seconded:   Cr Penny Nicholson

1.      Council adopt the Cootamundra Voluntary Purchase Feasibility Assessment noting that the Assessment will remain confidential because it contains information on individual properties and information related to confidential discussions with each property owners.

2.      Council submit an application for grant funding with a view to implementing the Voluntary Purchase Scheme in the next round of Floodplain Management Grants. It is noted that Council will have the opportunity to accept any successful grant funding when the grants are announced in late 2024.

Carried

 

11.4       Council properties for sale update

The recommendation within report 11.4 was adopted however is to remain confidential until negotiations are finalised.

 

 

The Meeting closed at 7.21pm

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 September 2023.

 

 

 

CHAIRPERSON

GENERAL MANAGER

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

DOCUMENT NUMBER

398284

AUTHORISING OFFICER

Charlie Sheahan, Mayor  

REPORTING OFFICER

Charlie Sheahan, Mayor

ATTACHMENTS

Nil

 

To keep the community aware of Councillor and my engagements, on behalf of Council I intend to provide regular updates through my Mayoral Minutes.

Recommendation

The information in the Councillor Engagements Mayoral Minute be received and noted.

 

18 August 2023

I, Cr Sheahan (Mayor) attended the Vietnam Veterans Day commemoration service at Albert Park.

I, Cr Sheahan (Mayor) attended the Heritage Centre 22nd Birthday celebrations.

I, Cr Sheahan (Mayor) attended an Office of Local Government meeting with the Interim General Manager.

22 August 2023

I, Cr Sheahan (Mayor) attended a meeting with the Interim General Manager and Deputy GMs.

Crs Bowden (Deputy Mayor), Boyd, Collins, Glover, Graham, Kelly, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended a Workshop and Ordinary Council Meeting in Cootamundra.

24 August 2023

Crs Bowden (Deputy Mayor), Glover and I, Cr Sheahan (Mayor) attended a meet and greet for support of Refugee Neil Para at Albert Park.

Crs Bowden (Deputy Mayor), Nicholson and I, Cr Sheahan (Mayor) attended a dinner with Refugee Neil Para.

25 August 2023

I, Cr Sheahan (Mayor) attended a Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting in Wagga Wagga.

29 August 2023

I, Cr Sheahan (Mayor) attended a meeting with the Interim General Manager and Deputy GMs.

30 August 2023

Cr Bowden (Deputy Mayor) attended a Business Cootamundra Board Meeting.

31 August 2023

Cr Bowden (Deputy Mayor) attended a LGNSW Webinar “Safety in Council Meetings”.

Cr Bowden (Deputy Mayor) attended an Ellwood’s Hall s.355 Committee Meeting.

5 September 2023

I, Cr Sheahan (Mayor) attended a meeting with the Interim General Manager and Deputy GMs.

Crs McAlister, Nicholson, Glover and Graham attended a meeting with NAB executives in Gundagai in relation to proposed NAB closure.

6 September 2023

Crs Bowden (Deputy Mayor), Glover, Graham, McAlister and Nicholson attended a meeting with Australian Meat Group (AMG) in Cootamundra.

7 September 2023

Cr McAlister was the guest speaker at Gundagai High School induction of new Captains and Leader Assembly.

8 September 2023

Cr Nicholson attended the opening of St Patrick’s School new administration building.

9 September 2023

Cr Bowden (Deputy Mayor) attended a fund-raising ball at Wallendbeen Memorial Hall.

10 September 2023

Cr McAlister attended and chaired the Gundagai Lions 50th year celebrations.

12 September 2023

I, Cr Sheahan (Mayor) attended a meeting with the Interim General Manager and Deputy GMs.

Crs Bowden (Deputy Mayor), Boyd, Collins, Glover, Graham, Kelly, McAlister, Nicholson and I, Cr Sheahan (Mayor) attended a Workshop in Gundagai.

13 September 2023

I, Cr Sheahan (Mayor) attended Day 1 of the Energy and Innovation Conference in Wagga Wagga.

14 September 2023

Cr Glover and I, Cr Sheahan (Mayor) attended Day 2 of the Energy and Innovation Conference in Wagga Wagga.

I, Cr Sheahan (Mayor) attended the NSW Country Mayors Association Mayoral Reception in Wagga Wagga.

Cr Bowden (Deputy Mayor) attended The Art Centre Cootamundra (TACC) 20th Anniversary Planning Meeting.

15 September 2023

I, Cr Sheahan (Mayor) attended the Rural and Regional Health Forum in Wagga Wagga.

Cr Bowden (Deputy Mayor) attended the Baldry Shield in Wallendbeen.

18 September 2023

Cr Bowden (Deputy Mayor) and I, Cr Sheahan (Mayor) attended Citizenship Ceremonies in Cootamundra and Gundagai.

19 September 2023

I, Cr Sheahan (Mayor) attended a meeting with the Interim General Manager and Deputy GMs.

21 September 2023

Cr Bowden (Deputy Mayor) and I, Cr Sheahan (Mayor) attended the Official Opening of the Ellwood’s Hall New Heritage Room.

 


Ordinary Council Meeting Agenda

26 September 2023

 

7            Reports from Committees

Nil

8            General Manager’s Report


Ordinary Council Meeting Agenda

26 September 2023

 

8.1        General Manager Office

8.1.1      Election of the Mayor - September 2023 - September 2024

DOCUMENT NUMBER

396533

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   If more than one nomination is received, Council determine the method of electing the Mayor.

2.   The election of the Mayor for the period 26 September 2023 to 14 September 2024 proceed.

3.   Council determine to elect a Deputy Mayor.

 

Introduction

Cootamundra-Gundagai Regional Council is required under section 290(1)(b) of the Local Government Act 1993 (the Act) to hold mid-term mayoral elections in September 2023.

Council’s Mayor elected in September 2023 will hold their office until council elections are held on 14 September 2024. Council may also elect a deputy mayor. The Deputy Mayor will hold office until council elections are held on 14 September 2024.

If more than one candidate is nominated, the council must determine by resolution, the method of voting for the position of mayor/deputy mayor, by way of one of the following methods:

·    Open voting – i.e. by show of hands

·    Ordinary ballot – i.e. a secret ballot (place an “X” against the candidate of their choice)

·    Preferential ballot – i.e. place 1, 2, 3 etc. against each candidate.

 

Cootamundra-Gundagai Regional Council has previously resolved to conduct elections via ordinary ballot.


 

Discussion

Mayoral elections must be conducted in accordance with Schedule 7 of the Local Government (General) Regulation 2021.

1.    Mayors elected by councillors normally hold their office for two years (unless a casual vacancy occurs). Because of the postponement of the last ordinary council elections to 4 December 2021, mayors elected by councillors during this term have a shorter term than the usual two years.

2.    Councils that elect their mayors are required under the Act to hold mid-term mayoral elections in the month of September. This means that the mid-term mayoral elections will need to be held in September 2023.

3.    In accordance with Clause 1 of Schedule 7 of the Local Government (General) Regulation 2021, the General Manager is the Returning Officer.

4.    Nomination papers for the election of Mayor for 26th September 2023 – 14th September 2024 term have been circulated to all Councillors.

5.    Nominations will be accepted by the Returning Officer, until 5pm Tuesday 26th September 2023.

6.    The term of office of mayors elected in September 2023 will automatically expire on 14 September 2024, when their term as a councillor expires.

Financial

No financial implications apply.

OLG 23a Guideline consideration

Does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

8.1.2      Election of the Deputy Mayor September 2023 - September 2024

DOCUMENT NUMBER

398189

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.      Subject to Council resolving to elect a Deputy Mayor (previous Item on the agenda) the election of the Deputy Mayor for the period 26 September 2023 to 14 September 2024 proceed.

2.      If more than one nomination is received, Council determine the method of electing the Deputy Mayor.

 

Introduction

Cootamundra-Gundagai Regional Council is required under section 290(1)(b) of the Local Government Act 1993 (the Act) to hold mid-term mayoral and deputy mayoral elections in September 2023.

Council may elect a deputy mayor. The Deputy Mayor will hold office until council elections are held on 14 September 2024. 

If more than one candidate is nominated, the council must determine by resolution, the method of voting for the position of deputy mayor, by way of one of the following methods:

·    Open voting – i.e. by show of hands

·    Ordinary ballot – i.e. a secret ballot (place an “X” against the candidate of their choice)

·    Preferential ballot – i.e. place 1, 2, 3 etc. against each candidate.

 

Cootamundra-Gundagai Regional Council has previously resolved to conduct elections via ordinary ballot.

 

Discussion

Mayoral elections must be conducted in accordance with Schedule 7 of the Local Government (General) Regulation 2021.

1.    Section 231 of the Local Government Act, 1993, provides that Councillors may elect a person from among their number to be the Deputy Mayor. The Councillor may be elected as Deputy Mayor for the Mayoral term or a shorter term.

2.    The Deputy Mayor may exercise any function of the Mayor at the request of the Mayor or if the Mayor is prevented by illness, absence or otherwise from exercising the function or if there is a casual vacancy in the office of Mayor.

3.    The provisions of the Local Government (General) Regulation 2021, Clause 394 and Schedule 7, apply to the election of the Deputy Mayor in the same manner as they apply to the election of the Mayor.

4.    In accordance with Clause 1 of Schedule 7 of the Local Government (General) Regulation 2021, the General Manager is the Returning Officer.

5.    Nomination papers for the election of Deputy Mayor for 26th September 2023 – 14th September 2023 term have been circulated to all Councillors.

6.    Nominations will be accepted by the Returning Officer, until 5pm Tuesday 26th September 2023.

7.    The term of office of deputy mayors elected in September 2023 will automatically expire on 14 September 2024, when their term as a councillor expires.

Financial

No financial implications apply.

OLG 23a Guideline consideration

Does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

26 September 2023

 

8.1.3      Riverina Eastern Regional Organisation of Councils (REROC) Updated Constitution

DOCUMENT NUMBER

397875

REPORTING OFFICER

Steve McGrath, Interim General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.4 Recognised as a premier local government Council that represents and advocates for community needs

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft REROC Constitution for Review    

 

Recommendation

That Cootamundra-Gundagai Regional Council resolve to advise the Riverina Eastern Regional Organisation of Councils that it supports the updated Riverina Eastern Regional Organisation of Councils Constitution.

 

Introduction

The CEO of the Riverina Eastern Regional Organisation of Councils (REROC) has recently circulated an updated draft REROC Constitution for review and feedback.

Discussion

The draft updated REROC Constitution is attached to this report to enable a review and awareness of the document. It would appear that the main changes to the draft relate to Internal Disputes and Disciplinary Action. The 2009 Association Incorporation Act requires certain minimum requirements to be included in the Constitution and they are captured in clauses 27, 28 and 29 of the draft updated Constitution.

It should also be noted that clause 6.2 of the Constitution reflects the Member Councils of REROC at the time of Incorporation in 1999.

Financial

There are no financial implications arising from Council’s consideration of this report.

OLG 23a Guideline consideration

There are no implications arising from the 23A Guidelines issued by the NSW Office of Local Government.

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.1.4      Riverina Eastern Regional Organisation of Councils (REROC) Meeting Minutes

DOCUMENT NUMBER

398188

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.2 Proactive, practical Council leaders who are aligned with community needs and values

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       REROC Board Minutes 25 August 2023

2.       REROC Board Agenda and Business Papers 25 August 2023

3.       REROC Workforce Plan    

 

Recommendation

The draft Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held on 25 August 2023, attached to the report, be received and noted.

 

Introduction

The Agenda/Business Paper (including supporting documentation) and draft Minutes of the Riverina Eastern Regional Organisation of Councils (REROC) Board Meeting held 25 August 2023, are attached for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

This report does not conflict with the guidelines.

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 



















 


Ordinary Council Meeting Agenda

26 September 2023

 

8.2        Business

8.2.1      Draft Model Asbestos Policy

DOCUMENT NUMBER

396975

REPORTING OFFICER

Madlin Snell, Risk HSE Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To comply with section 23A of the Local Government Act 1993

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Model Asbestos Policy    

 

Recommendation

The Draft Model Asbestos Policy, attached to the report, be adopted.

 

Introduction

This Draft Model Asbestos Policy was formulated to be consistent with council’s legislative obligation and within the scope of council’s powers and is based upon the Model Asbestos Policy for NSW Councils developed by the Heads of Asbestos Coordination Authorities to promote a consistent Local Government approach to asbestos management across NSW.

Discussion

Council has an important dual role in minimizing exposure to asbestos, as far as is reasonably practicable, for both:

·    Residents and the public within the LGA; and

·    Workers (employees and other persons) in Council workplaces.

The draft Model Asbestos Policy aims to outline:

·    The role of Council and other organisations in managing asbestos.

·    Council’s relevant regulatory powers.

·    Council’s approach to managing asbestos containing materials in Council workplaces.

·    General advice for residents on renovating homes that may contain asbestos.

·    Council’s development approval process for developments that may involve asbestos and conditions of consent.

·    Waste management and regulation procedures for asbestos waste in the LGA.

·    Council’s approach to dealing with naturally occurring asbestos, sites contaminated by asbestos and emergencies or incidents.

·    Sources of further information.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The report purpose does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.2.2      Draft Workplace Surveillance Policy

DOCUMENT NUMBER

397077

REPORTING OFFICER

Madlin Snell, Risk HSE Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To Comply with the requirements of The Workplace Surveillance Act 2005 (NSW).

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Draft Workplace Surveillance Policy    

 

Recommendation

The Draft Workplace Surveillance Policy attached to the report, be adopted.

 

Introduction

The Draft Workplace surveillance Policy, attached to the report, has been developed in line with the requirements of the Workplace Surveillance Act 2005 (NSW) and outlines the use and management of Surveillance utilised by Council.

Discussion

The purpose of this policy is to detail Council’s commitment to ensuring that it complies with the requirements of The Workplace Surveillance Act 2005 (NSW). It Explains to employees and contractors the types of surveillance that may be carried out in the workplace and outline the responsibilities of Management in regard to the introductions of workplace surveillance.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The report purpose does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.2.3      Cootamundra Heritage Centre Management Committee s.355  Meeting Minutes

DOCUMENT NUMBER

398061

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       CHCMC Minutes - 7 August 2023

2.       CHCMC Minutes - 4 September 2023  

 

Recommendation

The Minutes of the Cootamundra Heritage Centre s.355 Committee Meetings held 7 August 2023 and 4 September 2023, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Cootamundra Heritage Centre s.355 Committee meetings held on 7 August 2023 and 4 September 2023, are submitted for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.2.4      The Arts Centre Cootamundra s.355 Committee Ordinary Meeting Minutes, AGM Minutes and Membership

DOCUMENT NUMBER

398185

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Good governance: an actively engaged community and strong leadership team

4.2 Active participation and engagement in local decision-making

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the s.355 Committee Management Manual.

ATTACHMENTS

1.       TACC Odinary Minutes 20 August 2023

2.       TACC AGM Minutes 15 July 2023    

 

Recommendation

1.   The Minutes of the Ordinary meeting held 15 August 2023 and the Minutes of the Annual General Meeting (AGM) held 20 July 2023 of The Arts Centre Cootamundra s.355 Committee, attached to the report, be received and noted.

2.   The office bearers and membership of The Arts Centre Cootamundra s.355 Committee as detailed in the report and attached AGM minutes, be endorsed.

 

Minutes

The attached Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meeting held on 15 August 2023, are submitted for the information of Council and the community.

 

The attached Minutes, Confirmation of Committee Members for The Arts Centre Cootamundra s.355 Committee Annual General Meeting (AGM) held 20 July 2023, are submitted for the information of Council.

 

Membership

The Arts Centre Cootamundra s.355 Committee conducted their Annual General Meeting (AGM) on 20 July 2023. The details of office bearers and membership is provided for Council’s consideration, as follows:

Chairperson:                Amanda-Lee Boatswain         Vice Chairperson:      Julie Cowell

Treasurer:                     Shane Kovacs                          Secretary:                  Natalie cowled

Performing Arts:          Erick Steinke                           Visual Arts:                 By appointment

                                                                                                                         throughout the year

 

Other Members:          Isabel Scott, Peter Beath, Denise Price, Rosie Fowler-Sullivan, Louise Whitton, Meliyeni Wiggins, Daya Saraswati

 

Council Representative: Cr Leigh Bowden

 

Council’s endorsement of the Committee’s elected office bearers and membership is requested.

 

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The report purpose does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.2.5      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes

DOCUMENT NUMBER

398761

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.4 Recognised as a premier local government Council that represents and advocates for community needs

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To Comply with the s.355 Committee Management Manual.

ATTACHMENTS

1.       Stockinbingal Recreation Ground Meeting with CGRC

2.       NBN/WIFI Meeting

3.       Stockinbingal Ellwood's Hall S.355 Committee Minutes - 31 August 2023    

 

Recommendation

The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Meetings held on 9 August 2023, 11 August 2023 and the Ordinary Meeting held on 31 August, 2023 attached to the report, be received and noted.

 

Discussion

The attached Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Meetings held on 9 August 2023, 11 August 2023 and the Ordinary Meeting held 31 August 2023 are submitted for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

The report purpose does not conflict with guidelines

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.2.6      Muttama Hall Management s.355 Committee Meeting Minutes

DOCUMENT NUMBER

399144

REPORTING OFFICER

Anne Chamberlain, Governance Officer

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.3 Actively engaged and supportive community

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

To comply with the Section 355 Committee Management Manual.

ATTACHMENTS

1.       MHMC Meeting Minutes - 13 September 2023  

 

Recommendation

The Minutes of the Muttama Hall Management s.355 Committee Meetings held, 13 September 2023, attached to the report, be received and noted.

 

Introduction

The attached Minutes of the Muttama Hall Management s.355 Committee Meetings held, 13 September 2023, attached to the report, are submitted for the information of Council and the community.

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.3        Finance

8.3.1      Investment Report - August 2023

DOCUMENT NUMBER

398325

REPORTING OFFICER

Zac Mahon, Manager Finance

AUTHORISING OFFICER

Paul Woods, Interim Deputy General Manager - CCD  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

Council’s cash and investment portfolio decreased by $1,005,456.43 from $26,339,812.14 as at 31st July 2023 to $25,134,355.71 as at 31st August 2023.

LEGISLATIVE IMPLICATIONS

Council investments comply fully with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021.

POLICY IMPLICATIONS

Investments comply fully with the Council’s Investment Policy.

ATTACHMENTS

Nil

 

Recommendation

The report detailing Council Cash and Investments as at 31 August 2023, be received and noted.

 

Introduction

A report on Council’s Investments is required to be presented for Council’s consideration in accordance with Clause 212 of the Local Government (General) Regulation 2021.

Financial

Council’s cash and investment portfolio decreased by $1,005,456.43 from $26,339,812.14 as at 31st July 2023 to $25,134,355.71 as at 31st August 2023.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.


Ordinary Council Meeting Agenda

26 September 2023

 

Cash and Investment Portfolio

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

Performance

Cootamundra-Gundagai Regional Council’s investment portfolio outperformed the relevant BBSW Index benchmark by 8.88%. The average weighted yield for August was 4.48%, over an average weighted term of 32 days, with a benchmark of 4.12%.

 

Total Cost

25,134,355

Yearly Interest Received

100,741

Weighted Average Term

32 Days

Total Value

25,134,355

Monthly Interest Received

187,066

Weighted Average Yield

4.48%

 

Credit Quality Compliance

Council’s investment portfolio was compliant with policy in terms of S&P long term rating credit quality limits, as displayed below.

 

 


 

Counter Party Compliance

As at the end of August, Council was compliant with policy. It is worth noting that capacity limits are affected by changes in the on-call account balance compared to the total portfolio balance. 

Term to Maturity

Council’s investment portfolio maturities shown graphically below were also compliant with policy requirements. All of the investments are short term to deal with liquidity and to be prepared for the demerger split.

 

Declaration

I hereby certify that investments listed in the report have been made in accordance with Section 625 of the Local Government Act 1993, Clause 212 of the Local Government (General) Regulation 2021 and Council’s Investment Policy.

 

Signed

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Zac Mahon

Responsible Accounting Officer

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

8.4        Sustainable Development

Nil


Ordinary Council Meeting Agenda

26 September 2023

 

8.5        Engineering Cootamundra

8.5.1      CGRC Engineering Report - September 2023

DOCUMENT NUMBER

398869

REPORTING OFFICER

Julie Buckley, Operations Support Officer

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.2 Easily accessible from major cities and other regional towns

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil  

 

Recommendation

The CGRC Engineering Report for the month of September 2023 be noted.

 

Introduction

The CGRC Engineering Report for the month of September 2023 is submitted for the information of Council and the community.

Discussion

Fixing Local Roads

 

Reconstruction of the road pavement in French Street (Cootamundra) has been completed. This involved reshaping the pavement to provide better crossfall and improve surface drainage. Sealing of this project is scheduled to take place in the third week of September.

The Old Gundagai Road (Cootamundra) project has now been bitumen sealed with only line marking and guide posting to be done to complete the project.

Work has commenced on Salt Clay Road (Cootamundra).  Initial works has seen a side track constructed around the location of a proposed box culvert structure. Work on the culvert has seen the base slab poured and commencement of cut off walls either side of the new culvert. Installation of the box culverts is expected by the end of the month.

The culverts and associated drainage works will be completed on Brawlin Road (Brawlin) this week. Works on the pavement rehabilitation are expected to commence in October.

Regional Roads REPAIR Program

 

The Repair project for the 2022-2023 year is completed. The repair funding for 2023-2024 financial year is yet to be released by the State Government. Heavy Patching and maintenance works are underway on Burra Road (Burra) and Tarrabandra Road (Darbalara).

Local Roads and Community Infrastructure Program (LRCI)

 

Footpath maintenance works are underway on multiple footpath defects throughout Gundagai township including on, West Street, Sheridan Street and Homer Street. Footpath works will be commencing in coming months on West Street as prioritised under the LRCI program.

Natural Disaster Repairs

 

Works have commenced on outstanding significant roads maintenance projects from the January 2021, AGRN1001 event under the long term works claim, including isolated pavement repairs and tree works throughout the Council region.

State Highways

 

Works continue on the shoulder widening of the Olympic Highway between the Old Gundagai Road and Wallendbeen. Current works include placement and compaction of new road base.

Heavy patching is scheduled to commence on the Olympic Highway in late September and then move onto the Burley Griffin Way in October.  This patching will be on areas prioritised by Transport for NSW.

Muttama Creek

 

Work is underway on cleaning debris from around the causeway and bridge across Muttama Creek. This work is being done as per the approval permit given by the Department Primary Industries- Fisheries.

Works include the dredging and reclamation works associated with general maintenance of these structures. Under the permit works are only approved for 10 meters upstream and downstream of each. Numerous truckloads of material have been removed which is intended to create better flow of water past the structures. Some exotic vegetation within this work zone has also been cleared.

General works

 

Patching crews have continued their monthly works on the bitumen shire roads, endeavouring to restore their condition. Roadside spraying has also commenced in order to reduce roadside vegetation.

The Cootamundra works crews have commenced shoulder grading on selected reseal areas in order to prepare the shoulders and remove edge drop offs before sealing. These roads include Frampton, North Berthong and Old Gundagai Roads.

Maintenance grading has also been undertaken on Clifford’s Lane and Gilmour’s Lane in the Stockinbingal area as well as in the Adjungbilly region on multiple roads including Wee Jasper Road and Hilltops Road.

Gravel resheeting is underway in the Darbalara Region commencing on Tarrabandra Road.

Water and Sewer

 

Crews in both areas have attended water breaks and sewer blockages as required including Sheridan Street, Gundagai.

The Tender for the design of the new rising main for the Cootamundra Sewer Treatment Works has closed and is being assessed. The tender for hydraulic and capacity assessment of the Cootamundra Water and Sewer network has been advertised with the closing date in mid-September.  Other tenders are being prepared are for Water Main Replacement in Cootamundra and the assessment of the Cootamundra Sewerage Treatment Plant upgrade.  

Financial

Projects funded from various funding sources, as noted above.

Maintenance works funded from the General Fund.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 


Ordinary Council Meeting Agenda

26 September 2023

 

8.6        Engineering Gundagai

8.6.1      Plant Replacement Program - Smooth Drum Roller

DOCUMENT NUMBER

398473

REPORTING OFFICER

Stephen Targett, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

1. A vibrant, safe, and inclusive community

1.2 A welcoming community that cares for and looks after each other

 

FINANCIAL IMPLICATIONS

Within budget. Potential financial implication of less than $5000.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       Letter from Gundagai District Cricket Association    

 

Recommendation

1.       Council, endorse the sale of Plant 2308, a 2008 Bomag Twin Smooth Drum Roller, model BW120AD-4 to the Gundagai District Cricket Association for the value detailed in the attached letter.

2.       Council delegate the authority to dispose of the 2008 Bomag Twin Smooth Drum Roller, identified in the attached letter, to the General Manager, under Section 377(1)h of the Local Government Act 1993.

 

Introduction

The Plant Replacement Program 23-24 contained the replacement of Plant 2038, Councils 2008 Bomag Twin Smooth Drum Roller, model BW120AD-4 and Plant 6802, a Dean Trailer. This Roller and Trailer combination has been replaced in accordance with the Plant Replacement Program presented in February 2023. The 2008 Bomag Twin Smooth Drum Roller and Dean Trailer is now available for sale, auction or trade in.

Discussion

An offer for the 2008 Bomag Twin Smooth Drum Roller and Dean Trailer has been made by a local community group, Gundagai District Cricket Club. This offer is included in the attached letter and totals $16,000 (including GST).

The trade in value offered in the Plant Replacement Program 23-24, for the roller and trailer combination was $8,800 (including GST). Council typically disposes of plant via auction or trade in to ensure they clearly meet the Local Government Act 1993, Section 55 (g) and as such trade in prices and auction estimates have been obtained for the roller.

In this case, the trade in value presented by Westrac was $20,900 (including GST). Wagga based auction sites provided auction estimates of $15,000 - $17,000 (including GST) from two Wagga Wagga based auction sites. The offer by the Gundagai District Cricket Club, of $16,000 (including GST) is a fair and reasonable offer.

While details of the potential value of sale are provided, disposal of the 2008 Bomag Twin Smooth Drum Roller and Dean Trailer to Gundagai District Cricket Club, while beneficial in supporting local community groups, has probity and legal risk due to councils’ requirement to demonstrate, to the Independent Commission Against Corruption (ICAC) and the Office of Local Government (OLG) that the decision obtains the best value for money when disposing of public assets and is incorrupt.

Financial

This transaction is consistent with the Plant Replacement Program 23-24, presented to Council in February 2023. The Council can weigh up the alternative of community benefit verses plant income. The Council could be between $1,000 and $5,000 worse off in the short term, through this transaction, but given the in-kind works Council does for the Gundagai District Cricket Association, this will reduce in-kind hours spend by Council staff to maintain the Gundagai District Cricket Association’s infrastructure. In addition to that it has significant benefits for the local community and shows the Council contributes to a welcoming community that cares and looks after each other, in line with the Community Strategic Plan.

OLG 23a Guideline consideration

Actions in this report are within Councils standard operations and no major impacts are anticipated.

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.6.2      National Local Roads, Transport and Infrastructure Congress

DOCUMENT NUMBER

399037

REPORTING OFFICER

Stephen Targett, Acting Manager Engineering Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

5. Integrated and accessible region

5.1 Known for our good road network

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       National Local Roads, Transport and Infrastructure Congress Communique    

 

Recommendation

The National Local Roads, Transport and Infrastructure Congress report be received and noted.

 

Introduction

The 2023 National Local Roads, Transport and Infrastructure Congress was held across 3 days from 6th – 7th September 2023 at Kambri Cultural Centre at ANU in Canberra. The focus of the 2023 conference was “Stronger, Smarter and Safer Communities” which included an expanded focus into Community Infrastructure. Council representatives, Matt Stubbs, Deputy General Manager of Operations and Stephen Targett, Acting Manager of Engineering – Gundagai were in attendance along with representatives from Councils throughout the nation, including representatives from surrounding rural Councils such as Wagga Wagga and Temora, urban councils such as City of Sydney and remote councils such as Winton Regional Council.

Discussion

The Congress agenda was facilitated by Cr Linda Scott, president of the Australian Local Government Association (ALGA). The program highlighted some very influential speakers, ministerial representatives, many representatives who had extensive experience in Local Government and others who had undertaken significant research into nationwide local government issues.

The congress commenced with keynote speakers each morning, followed by panel conversations on various issues. The afternoons included three focused sessions around stronger, smarter and safer communities. 

 

 

 

 

 

Four key highlights of the Congress were:

·    Towards a sustainable road funding model for local government presented by Natasha Bradshaw, Grattan Institute.

·    Stronger, Smarter and Safer community sessions focused on Artificial Intelligence (AI) in Active Transport and community infrastructure.

·    National Emergency Management Agency presentation on navigating federal disaster recovery response arrangements.

·    A Climate Change Round Table Breakfast with Hon Chris Bowen MP.

These four presentations, in particular, provided a clear insight into some of the issues and facing local government infrastructure managers nationwide. These insights are summarised below.

1.       Towards a sustainable road funding model for local government presented by Natasha Bradshaw, Grattan Institute.

The research by Grattan Institute confirms that funding models for local roads are currently not sustainable and this lack of sustainability has been driven by four key factors.

·    Lack of funding: This is due to minimal grant income increases and restricted access to increased revenue or additional rates income, where both should be increasing to match the increasing cost of infrastructure and expanding services of local government. Natural disasters including fires and floods are having an increasing impact on councils assets and bottom line. Benefits haven’t been realised due to the lack of betterment funding.

·    Tied up Funding: Funding is tied up to specific infrastructure projects, which result in further maintenance costs for councils, increased depreciation and increased services without improving or assisting to maintain councils asset network.

·    Unnecessary burden: Administration requirements to meet legislation or funding guidelines have been steadily increasing particularly for grants and natural disaster funding, without additional funds for this administration burden.

·    Poor or outdated processes: Councils struggle to effectively update processes and implement continuous improvement. Due to the lag in this area, significant gaps have arisen which are difficult to correct.

2.       Stronger, Smarter and Safer community sessions focused on Artificial Intelligence (AI) in Active Transport and community infrastructure.

New AI cameras are currently under trial which detect and track the alignment of road users including pedestrians, cyclists, cars, buses and trucks and records near misses. This software has been trialled at Annie Pyers Drive and Hume Highway interface to detect near misses. Other AI technologies are under trial to predict road user stress levels and other psychological factors that contribute to increased risks for road users.

3.       National Emergency Management Agency presentation on navigating federal disaster recovery response arrangements.

National Emergency Management Agency outlined the complex natural disaster recovery process whereby the federal government captures before and after photographs and transaction costs for every single line item of expenditure after all natural disasters.

Councils encouraged the federal government bodies to consider auditing smaller percentages of expenditure, as with all other audit areas. Councils also indicated a significant portion of costs are worn by Councils due to the rigorous audit process, which they have no ability to recover and could not practically avoid.

4.       A Climate Change Round Table Breakfast with Hon Chris Bowen MP.

Chris Bowen MP detailed a strong plan for increased electricity generation through renewable sources including wind, solar and hydrogen. After some targeted council questioning, Australian Local Government Association (ALGA) sought a commitment from Chris Bowen MP to work with other relevant ministers to produce an interation strategy and mapping between natural resources, agriculture, power generation and development to ensure the government has a clear indication that they can deliver on commitments across all of these sectors, without the sectors prohibiting each other’s goals.

The key actions for Council, from the congress are summarised below:

·    Advocate for the $500 million Roads to Recovery program to be increased to $800 million.

·    Advocate for Financial Assistance Grants (FAGs) to be increased to 1% of commonwealth revenue.

·    Repair more than $3.8 billion dollars of outstanding flood damaged infrastructure and advocate for smoother and faster disaster recovery processes and betterment funding for flood damaged infrastructure.

Further comprehensive details can be found in the attached 2023 National Local Roads, Transport and Infrastructure Congress Communique.     

Financial

There are no financial implications associated with this report.

OLG 23a Guideline consideration

Report purpose does not conflict with guidelines.

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

8.7        Regional Services Gundagai

8.7.1      Regional Services Gundagai Works Report for September 2023

DOCUMENT NUMBER

399148

REPORTING OFFICER

Andrew Brock, Manager Regional Services Gundagai

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.4 Greater efficiency in the use of resources

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

Regional Services Gundagai Report for September 2023 be received and noted.

 

Introduction

The Regional Services Gundagai works report for September 2023, provides an informative update on activities undertaken by the team. The information prepared and submitted within this report, are for Council and the community.

Discussion

Weeds Program:

With weeds starting to ramp up over the next month or so due to the warmer season, we have been vigilantly inspecting and spraying what has already popped up. We have thus far inspected and sprayed for Variegated Thistle, Patterson Curse, Blackberry, African Lovegrass and Coolatai Grass, Illyrian Thistle.

·    Muttama Conservation area (Crown) inspection completed – 1.1.3 WAP Target – No.6 Inspection of Other Publicly Managed Lands (Inspection).

·    4 Council owned/managed land inspections completed – 1.1.3 WAP Target – No.8 LCA to inspect Council owned and managed lands (non HR) (Inspection).

·    105 Kms (Quarterly target 150Kms) Roadside Inspection Program – 1.13 WAP Target – No.1 Regional Inspection Program – Inspection HR Pathways (roadsides) (Inspection)

General spraying - We have this month sprayed out for Broadleaf in our Road Reserves where applicable, Sporting Fields, Parks, and Cemeteries.

The completed areas of roadside spraying are Muttama Road, Nangus Road and Adjungbilly Road.

The upcoming weeds program for the coming month is as follows:

·    Our weeds programming has been split into quarters with 150kms of WAP funded roadside inspections to be completed (Jul – Sept, Oct-Dec, Jan-Mar, Apr-Jun)

·    General weeds spraying is constantly being conducted by our qualified staff.

·    Inspections of our Council owner/managed land will continue this month with a further 4 to be completed.

·    Council staff are to harvest and supply various weeds from our area and attend Henty Field Day - 4.2.5  23/24 WAP Funding Target - Engage in public awareness events for new weeds incursions. 

·    Spraying of – Bethungra Road, Old Hume Hwy, Detroit Road, Hume Hwy, Adelong Road, Tumut Road, Edwards Town Road.

In the coming months we will also be inspecting and spraying for St John’s Wort & Sorghum - Johnson Grass and inspecting for Chilean Needle Grass as these will be prevalent from next month. These will be sprayed when optimal kill rate can be achieved.

Regulatory:

Fire mitigation is underway at Tumblong and will progress to Muttama.

Already completed areas are Nangus, Coolac and Pettits.

General lawn care and maintenance has been conducted at the Dog on The Tucker Box.

After the recent storm the team were kept busy cleaning up the debris around town and outskirts.

Council buildings have had general maintenance, cleaning of gutters, light fixtures and windows completed.

Sherwood Forest Update:

Due to the wetter weather the progress at Sherwood Forest was delayed and has now recommenced with stump grinding being completed in readiness for the earthworks. Council machinery have been made available to assist with the forming of the new area. It’s great to see teams from various departments working together for the greater community.

We have applied for grant funding through Felton Industries for two park bench seats for this area.

A person in an orange vest working on a machine

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Waste:

Gundagai tip has recently been pushed up for safety and accessibility, maintaining a clean and tidy site. The entry to the tip is currently have the trees trimmed to ensure clear access up the driveway.

We have conducted weed spraying at the tip in readiness for the upcoming fire season.

RV / Free Camping Areas:

The 3 Day parking area is open to the public. However, the Free camping area near Morley’s Creek has limited space for camping as the back section is inaccessible to vehicle due to the wet weather with 4 vehicles being pulled out on the one day.

Council has chipped all removable timber from project sites and has used it as ground cover around trees at the free three-day camping area.

Sporting Fields:

Irrigation work will be taking place at the sporting fields from Wednesday 6th September, this will mean the fields will be closed until approximately the 29th September to allow this work to be completed.

Graffiti:

It is unfortunate to see that we have had some graffiti around town in recent time. Council staff have moved quickly to remove the graffiti and restore the areas to the prior condition.

A white wall with writing on it

Description automatically generatedA close-up of a sign

Description automatically generatedA hole in the wall with graffiti

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Mirrabooka:

Additional cameras have been installed at Mirrabooka to try and combat the increase in poor behaviour and damage/graffiti.

Rose Inn:

Removal of fence and poplar suckers in front of Rose Inn for easier access to monument and open space recreational area for everyone to enjoy. With a new fence being erected to stop common cattle from entering and damaging the monument.

A grass field with trees and a car in the background

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Middleton Drive:

Root removal for future reseeding along Middleton Drive.

A dirt road with trees and a sign

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Parks:

Contractors have been employed to remove an old hollowed out tree that was a danger to the public at Yarri Park. We have also had the stump grinders in to remove stumps at both Yarri and Anzac Park.

Tree pruning and removal of dead hangers from Plain trees at Anzac Park have been undertaken to make safe to the public.

A person in a helmet and orange vest with a pile of logs

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Riverside Park:

The heads of two plain trees that were identified as dangerous to the public, have since been removed by contractors.

Cemeteries:

Council have sprayed for broadleaf in all cemeteries and addressing feral animal issues at some of the sites. Muttama cemetery has seen a replacement fence recently installed to keep roaming stock from entering the site.

We have had four funerals in the past month across the Gundagai cemeteries.

Financial

There are no financial implications as all work has been carried out as per the approved 23/24 budget allocations.

OLG 23a Guideline consideration

There are no implications to the guidelines.

 


Ordinary Council Meeting Agenda

26 September 2023

 

8.8        Regional Services Cootamundra

8.8.1      Proposed Muttama Creek Parkland Master Plan

DOCUMENT NUMBER

397891

REPORTING OFFICER

Wayne Bennett, Manager Regional Services Cootamundra

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

3. Protected and enhanced environment

3.1 A natural environment is valued and protected

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report at this stage.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Recommendation

1.   The Muttama Creek Parkland Master Plan report be received and noted.

2.   Council commence the investigation of funding opportunities for the creation of a master plan for Muttama Creek in the 2023/2024 Financial Year.

3.   Include in its Operational Plan to seek funding for the development of a Parkland/Environment Master and Management Plan for Muttama Creek.

4.   Council extends the area to be incorporated into the Muttama Creek Corridor Master Plan from Temora Street to Lloyd Conkey Avenue, Cootamundra.

 

Introduction

This report asks for Council approval to seek funding for the development of a Parkland/Environment Master and Management Plan for a portion of the Muttama Creek corridor.

The proposed section of parkland is on an approximate 10-hectare site along the Muttama Creek Corridor, Cootamundra. The proposed plan will improve the site's natural and cultural values, offer recreation and education for the community, and support the region's social and economic development.

The report seeks Council approval to:

·    Commence the process of investigation to allow preparation of scope of works and preliminary cost estimates during 2023/24.

·    Include in its Operational Plan to seek funding for the development of a Parkland/Environment Master and Management Plan for Muttama Creek.

·    Include aspects and align with the Flood Mitigation Study and Inundation Map and incorporate recommendations of the said report.

·    Consider the Biodiversity within the Muttama Creek Catchment.

Background

The Muttama Creek Corridor is an important natural and cultural resource for Cootamundra-Gundagai Regional Council (CGRC). It supports biodiversity conservation, water quality improvement, flood/stormwater mitigation, landscape amenity, bird habitat, heritage preservation, recreation provision, and tourism attraction. However, it also faces various issues such as land degradation, weed infestation, litter accumulation, vandalism occurrence, and amenity shortage.

Over the years, a number of voluntary groups in conjunction with Council have been associated with

the care and management of the Muttama Creek Corridor. This has also included from time-to-time State Government agencies consisting of but not limited to the following:

·  EPA

·  State Fisheries

·  Water Resources

·  Flood Data Portal

·  Landcare

·  Department of Planning and Environment (DPE)

Objectives

The main objectives of developing a Parkland/Environment Master and Management Plans are to:

·  Improve the ecological health and function of Muttama Creek Corridor.

·  Create a range of recreational and educational facilities and activities for community use.

· Increase awareness and appreciation of natural and cultural heritage among community        members.

·  Boost social and economic development in region by attracting visitors and investors.

· Improve the natural environment/ecology that attracts native bird and other wildlife back to the area.

Methods

The methods used to develop a Parkland/Environment Master and Management Plan include:

·    Reviewing relevant literature such as previous studies, reports, plans, policies, and strategies

·    Analysing existing conditions, opportunities, and constraints on site.

·    Consulting with various stakeholders such as council staff, residents, landowners, businesses, community organisations, government agencies, and related experts.

·    Conducting SWOT analysis to identify strengths, weaknesses, opportunities, and threats on site.

·    Holding visioning workshop to develop shared vision, goals, objectives, strategies, and actions for plan.

Results

The key results from data collection and analysis will be:

·    A vision statement that expresses desired future state of site.

·    A set of goals that define broad outcomes of plan and future management.

·    A set of objectives that state measurable targets of plan.

·    A set of strategies that suggest general approaches to achieve objectives.

·    A set of actions that list specific tasks to implement strategies.

Discussion

The main findings from results will realise:

·    The plan is consistent with Flood Mitigation Study and Inundation Map and proposed recommendations of the said report.

·    The plan considers Biodiversity within Muttama Creek Catchment.

·    The plan covers creek from Temora Road to Lloyd Conkey Avenue.

·    The plan needs funding from either internally/externally or from private sector.

Conclusion

The report concludes that:

·    Developing a Parkland/Environment Master and Management Plan for Muttama Creek is a viable and worthwhile project for CGRC.

·    The plan will enhance natural and cultural values of site.

·    provide recreational and educational opportunities for community.

·    and contribute to social and economic development in region.

·    The plan will need Council approval to place into 2023/2024 or future Operational and Financial Plans.

Financial

There is no current financial impact as this stage.

OLG 23a Guideline consideration

There is no direct impact on the OLG23a Guidelines at this stage.

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

8.8.2      Regional Services Monthly Works Report for August 2023

DOCUMENT NUMBER

397892

REPORTING OFFICER

Wayne Bennett, Manager Regional Services Cootamundra

AUTHORISING OFFICER

Matt Stubbs, Deputy General Manager - Operations  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

2. A region for the future

2.2 A thriving region that attracts people to live, work and visit

 

FINANCIAL IMPLICATIONS

There are no financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

There are no Legislative implications associated with this report.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

1.       REROC Waste Forum Minutes    

 

Recommendation

The Cootamundra Regional Services Department, Monthly Works Report be received and noted.

 

Introduction

This report has been prepared to inform Council of the activities undertaken by the Cootamundra Regional Services Department over the month of August 2023.

Discussion

This report outlines the Cootamundra Regional Services Department’s routine field work activities and Capital Works Program progress for August 2023. These works are in addition to all the works associated with the Departments office administration and delivery of diverse and important community services, such as waste, street tree, sportfield and recreational administration, including customer/counter inquiries, facility bookings etc.

1.   Cootamundra Parks & Gardens Section

Works have consisted in most part of mowing and maintaining the urban and village public open spaces and associated facilities. Continuing rainfall over past months, managing community complaints/requests, dealing with vandalism, garden and streetscape maintenance, pest / weed control etc have kept park staff very busy.

The additional improvements to Parker Streetscape, Albert, Jubilee, and Pioneer Parks have increase staff demands and resources regarding the maintenance of additional gardens and associated infrastructure.  These high-profile assets are considered a high priority and as such have required management to reallocate resources from less prioritised areas, as to ensure that the high priority areas are not neglected.

2.   Cootamundra Sportsfield Unit

As a result of the continuing wet weather during Winter, access for maintenance staff and equipment to sporting areas still continues to cause difficulties.

Staff are preparing the change over from winter to summer sports for 2023. This is a very time-consuming exercise and will keep staff busy for several weeks.

Council resolved at its July 2022 meeting of Council, to consider a change of name for Country Club Oval. In accordance with the Geographical Names Act 1966, Council has recently advertised to the community that it hereby gives notice of its intention to apply to the Geographical Names Board to have the sports field currently named Country Club Oval officially changed to Bassingthwaighte Park.

This has now been completed and the new name adopted, now to be known as “Bassingthwaighte Park’’. The old park name sign will be removed asap, but there are currently no funds available to have new signs erected reflecting the ovals new name at this stage. This will be addressed at future budget discussions.

3.   Cootamundra Urban Street Tree Unit

Council continues to receive large numbers of community requests for action on urban street trees.  Staff have now commenced working through the substantial back log of customer requests, with actions based on priorities.

Essential Energy is also in town undertaking power line tree clearance.  This hadn’t got off to a great start, as there was no notification to Council of the proposed schedule of works. In addition to this, the initial pruning practices were not considered appropriate with management having to step in and insist that these were council assets and needed to be managed in accordance with Councils Tree Policy and with correct and acceptable arboricultural practices.

4.   Cootamundra Public Facilities Unit

Staff are carrying out the routine maintenance of Council’s open space facilities e.g., public toilets, BBQ’s, playgrounds etc. This Unit also carries out Council’s regulated safety inspection of all Cootamundra playgrounds, Sportfields and carries out minor repairs to local street and park furniture, vandalism, litter bins etc.

There are now a further two (2) additional double toilet blocks to service, 16 tables and seats and ten (10) electrical BBQ’s. These additional facilities will/have added a substantial increase in staff time and resources.

There has been a substantial increase in facility vandalism which as increased the annual maintenance costs to the facilities budget. All correct processes have been put in place in an attempt to reduce the impact from such activities of vandalism. This has included the use of additional security cameras in targeted areas.

Albert Park

 

 

5.   Cootamundra Recreation Section

The relationship with the L & R Group (Aquatic Centre and Sports Stadium) continues to be working well.

Through the Co-operation between the L&R Group and Council, CGRC has been working to resolve asset operational issues, which have arisen due to ageing assets e.g. chlorinators, filters, pumps etc. There will be a replacement program established to hopefully address these issues over time.

The Rock-Climbing Wall is now in full operation. The L & R Group have some great plans and activities associated around the Wall and Council is looking forward to another great facility for Cootamundra. The insurance issues have been resolved.

As part of the Sports transition from winter and to summer sports and the need for ground repairs prior to use, communications and working relationships with local sporting clubs continue to be working well with great cooperation between Council and the Sporting and Recreation Clubs of Cootamundra.

The following is the monthly report from Leisure Recreation Group:

The Cootamundra Pool and Sport Stadium has enjoyed a successful and incident-free two months of operations. During this period, there were no major incidents or major maintenance issues to address. The facility has offered a diverse range of programs, ensuring there is something for everyone. With a dedicated team in place, comprising four full-time staff members and support from 15 casual employees, the facility has maintained high levels of service and efficiency. Preparations are underway for the upcoming opening of the outdoor facility in November, promising even more opportunities for the community to enjoy recreational activities and sports.

Attendance Summary:

5.1 Pool

ITEM

Attendance

Revenue

Adult Entry

149

$670.50

Child Under 2

18

$0

Child. (3 - 17 years)

247

$864.50

Companion Card

48

$0

Concession

126

$441

FREE Entry

0

NA

Non-Swimming Spectator

38

$0

Swim Access Passport

10

$45

Season & Visit Passes

1367

$3650

Learn to Swim

4153

NA

Squad

215

NA

TOTALS

6371

$5671



 

 

 

5.2 Stadium & Rock Climbing

Attendance

Attendance

Revenue

Adult Entry - Rock Climbing

31

$434

Child. (3 - 17 years) - rock climbing

178

$2136

Family - Rock Climbing

48

$1920

Extra Family

126

$630

Schools

103

1030

Casual Stadium Use

29

$145

Programs & Activities - youth sports, comps

420

$1800

TOTALS

935

$8095

5.3 General Operations

The following register outlines all operational items that were completed by Council and the L&R Group per contractual responsibilities:

Item

L & R Group Action 

Date 

Blown Lights

Tregear Electrical service and replace light fixtures

Aug 22

Leaking taps

Dan Webber replaced washers

Aug 22

Faulty Water Witch

Dan Webber replaced solenoid valve

Aug 22

Stadium Sensor Light

Tregear Electrical fixed sensor front light

July22

50 Pool

Mid-season startup of outdoor pool

Aug 22

 

Item

COUNCIL ACTION

Date 

Pit Cover

Aluminium pit cover installs out office at pool

Aug 22

50 Plant room building frame 

Painted with no more rust product

Aug 22

Disabled Room

Wall mounted seat removed and replaced with chair

July 22

 

5.4 Events, Programs & Activities

Item

Comment 

Learn to Swim

Learn to swim from Infants to Stroke correction approximately 200 kids a week on monthly direct debit.

Squad

Foundation and Talent squads up to 3 sessions a week.

Casual Activities

Water exercise, strength and stretch, badminton

Stadium Programs

Juniors’ soccer comps, mixed volleyball, youth netball, basketball


 

6.       CGRC Waste Section

6.1     Landfill/Transfer Station Operations Unit

The following graph reflect the activities over (in) the weighbridge for the month of August 1st, 2023 & 2022.

Council/Management will continue to seek opportunities that will both improve the level of waste reduction, reuse and increase cost recovery. The sale of Compost is continuing to be strong with substantial loads going into Canberra, Jugiong and to local contractors and residents.

Current daily work activities at the landfill/weighbridge include the following:

 


Ø Office/weighbridge administration

Ø Customer service

Ø Managing the Disposal Pit

Ø Managing the transportation of waste to Bald Hill

Ø Managing the recycling of goods

Ø Green waste management and processing

Ø Managing trade/industrial waste

Ø Managing Asbestos disposal

Ø Managing EPA monitoring requirements.

Ø Managing sale of goods and materials e.g., compost

Ø Ground and facility maintenance and litter control

Ø Managing scrap steel.

Ø Managing the disposal of dead animals

Ø Maintaining village landfills and local transfer stations

Ø Plant and equipment operations

Ø Report and data collection.

Ø Managing Elouera contract compliance, recycling processing and disposal.

Ø Wheelie Bin orders/purchases and deliveries.

Ø Manage Village Landfills


Waste staff continue to manage applications and bin allocations for the new Domestic Rural Waste Initiative.

The following tables and graph give a snapshot of income (Incl. GST) & volumes of waste into the landfill for August 2022 & 2023.

  


 

6.2     Waste Collection Unit

Waste staff manage the collection and disposal of all domestic waste operations, including household waste, recycling, and green waste throughout Cootamundra, and surrounding Villages. This also includes local sporting events and Councils Village Landfills.

All waste staff have been fully trained in every area of the waste operations and associated task requirements. This allows for staff to fill-in and or relieve when a need arises. This also allows for staff to rotate duties and maintain skills and enthusiasm in all areas of waste and plant operations. This has extended onto waste staff being trained in the operation of Concrete Crushing Plant and heavy ground compactors.

This Unit also manage the repair of wheelie bins and new bin deliveries throughout the shire.

The Waste, Division continues when time permits, to investigate the methods on how best to establish a promotion and education program to better inform the community of their recycling obligations, and to assist the community on how best to manage their own personal and business waste. This will also include detailed information on the current waste services provided by CGRC, and a survey on how we can do the job better, within current financial and regularity restraints. This will include the current concerns with the amount of Commercial/Industrial and Mixed Waste coming into the Waste Facility. Also, to be investigated in how Council can better invest in new modern technologies and development that may profitably reduce operating costs and increase revenue opportunities.

Staff now go out and personally and interview residents who and or when their waste is rejected by the landfill/garbage collection service due to contamination. Staff personally speak with each and every resident to help explain the reasons why their waste was rejected and how they can improve their recycling/sorting to prevent further cases happening again.

The revised Waste Landfill and Environmental Management Plan (LEMP) is now completed and has been approved by Council and the EPA.

The Annual Cootamundra & Gundagai Landfill annual reports compliant, and all annual operating licence’s/permits renewed in accordance with the EPA licence operating conditions.

6.3     Southwest Regional Waste Group (SWRWG)

The SWRWG is currently preparing the final Memorandum of Understanding (MOU) with Bald Hill in preparation to go to Council by December 2023, for review and approval.

Stage one of the current Bald Hill Landfill rehabilitation has been completed and paid for by the SWRWG in accordance with Councils recommendation past in June 2023.

The SWRWG is currently calling for submissions/Tenders from interested groups as to replace all four (4) compactor trailers that are currently servicing the member Councils.

SWRWG has also placed adverts out seeking applications form interested and qualified persons to fill the vacant position of Environmental Officer to work for the SWRWG operations. This position will be incorporated into the Hillstop Councils staff compliment but will have the positions time and resources allocated evenly across all member Councils Operations. It is expected that the position will be placed in each member council offices three months of the year.

6.4     REROC Waste Group

The minutes from the REROC waste forum meeting notes Wednesday 9th august 2023 are attached.

 

6.5     Composting, Crushing and Mulching Operations

During August 2023, Council commenced the sieving, and shredding operations associated with Councils Organic Waste. Currently there has been over 23,000m3 of organic material sieved, ready for testing and going out to market as compost/garden soil/top dressing mixes. Works are about to commence on the shredding of the unprocessed Greenwaste. Once this has been completed the material will be located into the composting processing areas for treatment and breakdown.

Council is about to commence the crushing of approximately 5,000ton of concrete waste. This product is expected to be purchased by Councils Engineering Department for reuse on local roads construction.

6.6     Bio Security Weeds Control Program 

Due to staff shortages, the Weeds crew have been restricted in fully implementing the annual Bio Security Weeds Control Program for August in accordance with Local Land Services (LLS) and Department of Primary Industry (DPI). This in part explains why the expenditure is down on project expenditure for August. Although there has been a substantial level of weed spraying along road verges, being paid for by the engineering department. The Terms and Conditions associated with the Funding Deed are quite specific in the targeting of state control weeds. Allocated funding cannot be used for noxious plant species outside the conditions specified, e.g. St Johns Weeds and Scotch Thistle. To implement a weed control program outside the terms set by the LLS & DPI, would require Council to additionally fund and supply all the relevant resources. There have been no direct Bio-Security works/inspections undertaken at this stage as there is no Bio-Security Officer yet engaged. It is expected to advertise for a Bio-Security Officer shortly.

A request was made to explore the possibility of private landowners assisting the council’s weed spraying program. The council would work with farmers to support them in maintaining appropriate noxious plant species on council/public owned land. The following response from our insurers, JLT Risk Solutions Pty Ltd, is as follows: -

 

Where Council may engage a local farmer to undertake spraying activities (irrespective of whether it be on Council-owned or managed land or private property) the farmer would be regarded as an External Contractor. A strict proviso must be in place:

 

Should Council ever wish to consider the engagement of any farmer to undertake operations on behalf of Council – the farmer must seek clarification from ‘their’ Rural Insurer that incidental spraying activities are duly noted on their Public Liability Policy. Because External Contractors are not employees of Council, they can’t be indemnified under Council’s Statewide Mutual Indemnity Scheme Programs – and this is literally the only way that Council can be afforded some form of protection against potential legal action bought against Council by a third party for property damage and/or personal injury. There may also be identifiable circumstances with regard to environmental impairment …. and could involve the EPA and also NSW SafeWork legislative principles.

 

Unfortunately, where Council may have temporary resourcing issues – there’s really no easy way around this.’ In response to the advice given by out insurers the feasibility of private landowners assisting council regarding weed control on public land is NOT an option.

 


 

The following is the weed spraying work scheduled completed for August 2023.


Ordinary Council Meeting Agenda

26 September 2023

 

6.7     Cootamundra Facility Maintenance

The following works on facilities for August 2023 are as follows:

·   Heritage Centre building. 

Ø Approved electrical work to be undertaken.

Ø Approved for the installation of blinds.

·   Arranging quotes for gutter vac for Cootamundra buildings.

·   Meeting with the Stockinbingal Community to discuss facility related issues.

·   All fire and safety equipment have been checked and serviced.

·   Repaired and installed the storm water off the Cootamundra Pound.

·   Installed guttering and storm water runoff at the Cootamundra Landfill Office.

·   Replaced a cracked window at the Cootamundra office.

·    Setting up office desks/IT/screening in the main Cootamundra Council office for the Bio-Security Officer & Ranger.

·    Arranging repairs to facilities damaged by vandalism.

·    Commenced investigations for the repair of the Wheat Sculptures in Cootamundra & Wallendbeen.

·    Assisting with the arrangements for the Cootamundra Art Show.

·    Supplied paint to the Ellwood Hall committee to paint the new internal door.

·    Upgrading the security system at the Cootamundra saleyards.

·    Obtaining more quotes for the Cootamundra library air-conditioning.

·    Maintenance and repairs to the Mackay Park toilet block.

·    Restored the steel framed mezzanine at the Cootamundra 50m pool plant room.

·    Commenced measures to ensure that the Cootamundra Art Galley building in fully fire/building compliant.

 

6.8     2023/2024 Divisional Budget

Staff continue to monitor the departments operations and capital budgets. At this stage and in accordance with the monthly financial operating report, the Departments expenditure is on budget, with no areas showing signs for concern. A financial printout was not available at the time of writing this report.

There will be concerted effort to ensure that all expenditure for weed control will be spent in accordance with the DPI funding deed agreement for 2023/2024.

7.  2022/2023 Capital Works Program

7.1     Jubilee Park Redevelopment Budget $2M. (Deadline 31/6/23)

The Jubilee Park Masterplan was implemented over five stages. To comply with the NSW Public Spaces Legacy Program (PSLP) grant conditions, construction works had to commence on site by December 2021. This was also conditional to the funding Deed timeline and associated Milestones. The project commenced in accordance with the allotted timeline.

The project has now been completed on Budget and within the adopted timeline. The final project acquittal report and last Milestone payment invoice for $700,000. to the NSW Dept of planning has been completed and sent through for processing and payment. 

 

Jubilee Park Refurbishment Current (actual) Expenditure to date

Work Order Description

2021 Actuals

2022 Actuals

2023 Actuals

2024 Actuals

Total Sum

Jubilee Park Enhancement – NSW Public Spaces Legacy Budget Program Grant $2M

$7,477.40

$302,920

$1,568,210.93

$82,183

$1,960,791.33

 

7.2     Pioneer Park Stage (2) Budget $202,212.00 (Deadline 30/6/23)

In compliance with the Terms & Conditions of the Grant application and Funding Deed, initial consultation with Stakeholders relating to the project and its connection with the Pioneer Park Management Plan, the project has now been completed on adopted timeline and budget. 

The major component of the project incorporated the development and adding to existing infrastructure, the sites significance and enhancement of the heritage value of the site. This will benefit local Flora & Fauna, the community, and visitors alike.

Stage (1) consisted of upgrading the existing access to the site, improve and organise parking and drainage management. The site is to be promoted as a free camping site for tourists/visitors.  Signs highlighting free camping have been ordered and currently pending arrival. There are still some track directional signs to be installed. These are waiting for delivery.

Pioneer Park Upgrade Stage 2 current (actual) expenditure to date

Work Order Description

2021 Actuals

2022 Actuals

2023 Actuals

Commitments

Total Sum

Pioneer Park – Stage 2 NSW Bushfire Local Recovery Fund Budget $202,212.

 

 

$133,924.50

$66,287.50

$200,212.00

 

Consultation with the Cootamundra Aboriginal Working Party (CAWP), Friends of Pioneer Park and other Stakeholders assisted in the organisation of the site’s interpretation. This includes things like the sites History, local Aboriginal site significance, flora and fauna, markers, and directional signage.

It is the intention to seek if there is any opportunity from the CAWP to contribute towards the project as they consider appropriate.

The final project acquittal report and last Milestone invoice for $150,000.  has been completed and sent through to the NSW Government for processing and payment. 

7.3       Albert Park Toilet Block Budget $350,000. (Deadline 30/6/23)

Albert Park Toilet Block Current (actual) Expenditure to date

Work Order Description

2022 Actuals

2022 Actuals

2023 Actuals

Total Sum

Albert Park Toilet Block & Disabled Rooms Local Roads & Community Infrastructure (LRCI Rd 3) Budget $350,000.

$115,612

$152,045

$47,443.00

$343,347.84

 

The project was delayed by wet weather but wasn’t due for completion until June 2023. The project is now completed on time, on budget and now open to the community for use.

All milestones have been met and signed off.

·    Purchase Hardwood Milling Machine Cootamundra Landfill $15,000 – Pending the release of the hardwood timber currently stored at the Gundagai Landfill by the NSW Government for Council use. Deadline June 2024.

·    Purchase Tipping Truck Waste Landfill Operations $80,000 – Business case yet to be prepared      Deadline June 2024 (pending).

·    Purchase and install Storage 2nd Hand Shop and Work Shed Cootamundra Landfill $350,000 – Deadline June 2024, Works have commenced on the design and estimates.

7.4     Wallendbeen & Stockinbingal Landfill Rehabilitation Plans $60,000. – Works have commenced on the designs and community communication strategy.  Deadline June 2024, (pending).

7.5     Current Facility Capital Infrastructure.

·    Fisher Park Change Rooms - $400,000. Consultation completed and preliminary designs and costings completed. Works will now commence of preparing the relevant tender documents for construction, timeline May 2024

·    Art Centre Rehearsal Space - $58,000. Preliminary discussions have been undertaken, timeline March 2024

·    Cootamundra Library - $50,000. Consultation completed, Scope of Works determined, and contractors appointed. Works will commence shortly, timeline October 2023

·    Storage/Second-hand shop/Plant Shed - $350,000. Completed preliminary design, now seeking estimates as to determine if Council needs to go to Tender or expressions of interest, timeline 2024.

Financial

Currently there are no negative financial consequence to Councils adopted operational or capital budgets and approved programs.

OLG 23a Guideline consideration

All works and budgets detailed within this report align with the OLG 23a guidelines and Councils 2022/2023 Financial and Operational Plans.

 

 

 


Ordinary Council Meeting Agenda

26 September 2023

 

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Ordinary Council Meeting Agenda

26 September 2023

 

9            Motion of which Notice has been Given

9.1         Notice of Motion - Request for meeting between CGRC and Minister for Local Governement, the Hon Ron Hoenig MP

DOCUMENT NUMBER

399282

REPORTING OFFICER

Penny Nicholson, Councillor

AUTHORISING OFFICER

Charlie Sheahan, Mayor    

 

The following Notice of Motion signed by Councillor Penny Nicholson was submitted on 7 September, 2023.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 26 September, 2023:

Motion

Council contacts the Office of Local Government Minister the Hon Ron Hoenig MP, to request a meeting, to be scheduled as soon as possible, at the Ministers office, between available CGRC Councillors and the Minister to discuss the urgency surrounding the de-merger of CGRC and the implications of the delay.

 

Note from Councillor

They Mayor advised that he has contacted the Minister’s office and was told that nothing was firm in the Minister’s diary to visit us. The Mayor subsequently spoke directly with one of his staff and they confirmed he is coming end of September. Despite staff and Mayors best efforts, a meeting arrangement nor visit has been forthcoming from the Minister.

 


Ordinary Council Meeting Agenda

26 September 2023

 

9.2         Notice of Motion - Allocation of funding for Christmas Events

DOCUMENT NUMBER

399057

REPORTING OFFICER

Leigh Bowden, Deputy Mayor

AUTHORISING OFFICER

Charlie Sheahan, Mayor    

 

The following Notice of Motion signed by Councillor Cr Leigh Bowden was submitted on 14 September, 2023.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 26 September, 2023:

Motion

1.   That Council allocates up to $10,000 each to Cootamundra and Gundagai to assist in facilitating Christmas celebrations in both towns.

2.   The $20,000 be allocated from Tourism and Economic Development Budget, which includes the $30,000 Business Cootamundra budget previously allocated.

 

Note from Councillor

In 2022 both Business Cootamundra and the Gundagai Business Network (GBN) received post Covid grant funding to organize two extremely successful community Christmas events, “Party on Parker”, on 17 December, and “Christmas on Sheridan”, on 9 December.

 

Business Cootamundra spent $20,291.49 and the Gundagai Business Network spent $26,432.38. Both grants were fully acquitted.

 

The funds were spent on things such as live music (bands), kid’s entertainment, hire and set up fees (stage, tables and chairs), PA and audio hire, decorations and CGRC fees (road closures, etc).

 

The events were supported by the businesses and the community alike and the feedback was very positive. They were successful in bringing the community together and included all age groups: families with young children, the elderly and adolescents.

 

There is no grant funding for Christmas events this year. Business Cootamundra is currently in hiatus and, at this time, there is no lead organisation in Cootamundra to run a Christmas event. In Gundagai, the Gundagai Business network is keen to organise a Christmas event.

 

Christmas is a special time of year and our communities look forward to celebrating it. This past year has been hard physically and financially for many of our residents. It is our responsibility to address the social and emotional well being of our residents as much as we are able. We would suggest that social capital is as important as economic capital.

 

We commend this motion to you.

 

Funding source/required resources

$20k funding for the Christmas initiatives in Cootamundra and Gundagai will be taken from the approximate $30k that was earmarked to be provided to Business Cootamundra as ongoing funding.

 

Gundagai Business Network committee have advised that they are willing to coordinate and manage the 2023 event, as they did in 2022.

 

A call for volunteers will be made to the community of Cootamundra to assist in coordinating and facilitating the Cootamundra Christmas event.  In the absence of sufficient volunteers becoming available, consideration must be given from Council to facilitate the community event, due to 'Volunteer Fatigue'.

 

Staff Comment

That due to the existing busy workload with a number of projects and strategic plans currently in progress, together with business as usual, resourcing the Christmas celebrations would be problematic if community volunteers did not coordinate both events.

 


Ordinary Council Meeting Agenda

26 September 2023

 

9.3         Notice of Motion - Allocation of funding for difibrillators

DOCUMENT NUMBER

399279

REPORTING OFFICER

Gil Kelly, Councillor

AUTHORISING OFFICER

Charlie Sheahan, Mayor    

 

The following Notice of Motion signed by Councillor Gil Kelly was submitted on 19 September, 2023.

I hereby give notice of my intention to move the following motion at the Council meeting of Tuesday, 26 September, 2023:

Motion

That Council apply for funding through the Local Sport Defibrillator Grant Program to support the purchase of several defibrillators to be placed in strategic locations, throughout our communities with locations to be determined.

 

Note from Councillor

As Councillors are aware I am an active member of the rural fire brigade. I am well aware of the impact of having the necessary medical equipment on hand during an emergency.

 

50-70% of Sudden Cardiac Arrest victims survive if defibrillation occurs within the first 5 minutes. For every minute that passes, there is a 10% less chance of survival.

 

It is imperative Council promotes the location of existing defibrillators within our communities and installs new defibrillators is high traffic locations for all community members to access.

 

Funding source/required resources

The Local Sport Defibrillator Grant Program opens in November each year. Grants are available up to $3000 per AED package, and eligible organisations can apply for up to three packages to a total maximum value of $9000. If successful, this would dramatically reduce the amount required by Council to contribute.  This program is available until 2026.

 

If grant funding was not successful, I would suggest Council nominate funds from community services programs, to ensure the purchase of these vital pieces of equipment.  The resources required to apply and purchase the devices could be done in conjunction with the Community Services Network.

 


Ordinary Council Meeting Agenda

26 September 2023

 

10         Questions with Notice

Nil


Ordinary Council Meeting Agenda

26 September 2023

 

11         Confidential Items

11.1       Closed Council Report

DOCUMENT NUMBER

398952

REPORTING OFFICER

Teresa Breslin, Executive Assistant to Mayor and General Manager

AUTHORISING OFFICER

Steve McGrath, Interim General Manager  

RELEVANCE TO COMMUNITY STRATEGIC PLAN

4. Collaborative and progressive leadership

4.1 A clear strategic direction that is delivered upon

 

FINANCIAL IMPLICATIONS

There are no Financial implications associated with this report.

LEGISLATIVE IMPLICATIONS

To facilitate compliance with sections 10 and 11 of the Local Government Act 1993.

POLICY IMPLICATIONS

There are no Policy implications associated with this report.

ATTACHMENTS

Nil 

 

Note

Council’s Code of Meeting Practice allows members of the public present to indicate whether they wish to make representations to the meeting, before it is closed to the public, as to whether that part of the meeting dealing with any or all of the matters listed should be closed.

 

RECOMMENDATION

1.       Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.       In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2       Annie Pyers Drive - Tender

Provisions for Confidentiality

Section 10A (2) (d(i))  – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Public Interest

Report contains confidential information relating to price submissions.