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Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00PM, Tuesday 25th July, 2023

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

25 July 2023

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 25 July 2023 AT 6:00PM

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly (via MS-Teams), Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Zac Mahon (Manager Finance), Mark Ellis (Manager Engineering Cootamundra), Stephen Targett (Acting Manager Engineering Gundagai), Andrew Brock (Manager Regional Services Gundagai)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2            Open Forum

Nil

3            Apologies 

Resolution  177/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr David Graham

Apologies from Cr Logan Collins be received.

Carried

3.2         Leave of Absence

Nil

4            Disclosures of Interest

Nil

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 27 June 2023

Resolution  178/2023  

Moved:      Cr Penny Nicholson

Seconded:  Cr Les Boyd

1.   The Minutes of the Ordinary Meeting of Council held on Tuesday 27 June 2023 be confirmed as a true and correct record of the meeting.

2.   The Confidential Minutes of the Ordinary Meeting of Council held on Tuesday 27 June 2023 be confirmed as a true and correct record of the meeting.

Carried

 

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

Resolution  179/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr Abb McAlister

The information in the Councillor Engagements Mayoral Minute be received and noted.

Carried

7            Reports from Committees

Nil

8            General Manager’s Report

8.1         General Manager Office

8.1.1      Local Government NSW Annual Conference 2023

Resolution  180/2023  

Moved:      Cr Trevor Glover

Seconded:  Cr Les Boyd

1.      The attendance of the Mayor or delegate, Deputy Mayor and Interim General Manager at the 2023 Local Government NSW Conference, be endorsed.

2.      The Mayor or delegate, and Deputy Mayor be nominated as voting delegates for the 2023 Conference.

3.      LGNSW be advised of the voting delegates before 5pm Friday, 29 October 2023.

4.      Council determine Motions for submission to LGNSW at a Councillor Workshop.

5.      Motions determined from 4. above, be submitted to LGNSW by Friday 15 September 2023, following a further report to council.

Carried


 

8.1.2      Australian Local Government Association 2023 National Local Roads and Transport Congress 6-7 September 2023

Resolution  181/2023  

Moved:      Cr Gil Kelly

Seconded:  Cr David Graham

The attendance of Cr Collins and one (1) appropriate staff member, at the Australian Local Government Association 2023 National Local Roads and Transport Congress, be endorsed.

Carried

 

8.1.3      2023 National General Assembly - Our Communities Our Future

Resolution  182/2023  

Moved:      Cr David Graham

Seconded:  Cr Les Boyd

The 2023 National General Assembly report, and attachment, be received and noted.

Carried

 

8.1.4      ALGA Regional Forum 13 June 2023

Resolution  183/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr Abb McAlister

The Regional Forum summary report, be received and noted.

Carried

 

8.1.5      ALGWA National Networking Breakfast 14 June 2023

Resolution  184/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr David Graham

The ALGWA National Networking Breakfast summary report, be received and noted.

Carried

 

8.2         Business

8.2.1      Applications for Community Donations 2023

Resolution  185/2023  

Moved:      Cr Abb McAlister

Seconded:  Cr David Graham

1.   The Donations budget be increased annually in line with the consumer price index.

2.   Council approve community donations for the following applicants totalling $30,022.00

Organisation

Amount granted

The Australian Carriage Driving Society

$2000

Cootamundra Bridge Club

$1500

Cootamundra Sports Foundation

$500

Lions Club of Cootamundra

$1250 (Includes $500 in-kind)

Cootamundra Veterans Week of Golf

$1000

Cootamundra Food Bank

$2500

Wallendbeen Public School

$100

Cootamundra Rifle Club

$2151

The Art Centre Cootamundra

$4000

Stockinbingal Public School

$150

Cootamundra and District Little Athletics

$1500

Cootamundra High School

$150

Cootamundra Public School P&C

$1000

Gundagai High School

$600

Gundagai Business Network

$5000

Stockinbingal Ellwood's Hall s.355 Committee

$500

Soroptimist International

$2621 (50% Charge – in-kind)

Cootamundra Rodeo and Equine Sporting Centre

$3500

Carried

 

8.2.2      Extension of Memorandum of Understanding with Paranormal Entertainment

Resolution  186/2023  

Moved:      Cr Les Boyd

Seconded:  Cr Penny Nicholson

Council extend Memorandum of Understanding with Paranormal Entertainment (trading as APPI Ghost Hunts & Tours) to conduct ghost hunts and other activities at the Old Gundagai Gaol until 30 June 2024.

Carried

 

8.2.3      Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership

Resolution  187/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr Trevor Glover

1.   The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting and Annual General Meeting held on 22 June, 2023 attached to the report, be received and noted.

2.   Membership of the Stockinbingal Ellwood’s Hall s.355 Committee, as detailed in the report, be endorsed.

3.   The Chairperson, Carmel Payne’s report dated 22 June 2023 attached to the report, be received and noted.

Carried

 

8.2.4      Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution  188/2023  

Moved:      Cr Les Boyd

Seconded:  Cr David Graham

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Meetings held 5 June 2023 and 3 July 2023, attached to the report, be received and noted.

Carried

 

8.3         Finance

8.3.1      Referral of Financial Statements for Audit

Resolution  189/2023  

Moved:      Cr David Graham

Seconded:  Cr Penny Nicholson

The 2023 Financial Statements be referred for audit.

Carried


 

8.3.2      Investment Report - June 2023

Resolution  190/2023  

Moved:      Cr Trevor Glover

Seconded:  Cr Les Boyd

The report detailing Council Cash and Investments as at 30 June 2023, be received and noted.

Carried

 

8.4         Sustainable Development

Nil

8.5         Engineering Cootamundra

8.5.1      CGRC Engineering Report - July 2023

Resolution  191/2023  

Moved:      Cr Trevor Glover

Seconded:  Cr David Graham

The CGRC Engineering Report for the month of July 2023 be noted.

Carried

 

8.6         Engineering Gundagai

8.6.1      Plant Replacement Program - Road Broom

Resolution  192/2023  

Moved:      Cr David Graham

Seconded:  Cr Leigh Bowden

1.      Council endorses the addition of road brooms to the plant replacement program.

2.      Council endorses the allocation of $110,000 of additional budget for the Plant Replacement Program for the FY23-24 to purchase two road brooms, one in Cootamundra and one in Gundagai and the removal of the Hamm 3414 Roller from the program.

Carried

 

8.7         Regional Services Gundagai

8.7.1      Regional Services Gundagai Works report for July 2023

Resolution  193/2023  

Moved:      Cr Penny Nicholson

Seconded:  Cr Trevor Glover

Regional Services Gundagai Works report for July 2023 be noted.

Carried

 

8.7.2      Sale of Gundagai Pre-School - Subsequent report following Public Exhibition Notice

Resolution  194/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr Trevor Glover

1.        That prior to making a decision, a committee of four (4) Gundagai Councillors meet with the Committee of Preschool and Kindergarten to negotiate the potential sale of the preschool.

2.        A report regarding the negotiations be bought back to council.

Carried

 

8.8         Regional Services Cootamundra

8.8.1      Regional Services Cootamundra Monthly Report

Resolution  195/2023  

Moved:      Cr Trevor Glover

Seconded:  Cr Les Boyd

The Regional Services Department Cootamundra Monthly Report for June 2023, be received and noted.

Carried

 

9            Motion of which Notice has been Given

Nil

10          Questions with Notice

Nil

11          Confidential Items  

11.1       Closed Council Report

Resolution  196/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr David Graham

1.      Items 11.2, 11.3, 11.4, 11.5 and 11.6 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.      In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2, 11.3, 11.4, 11.5 and 11.6 be withheld from the press and public.

Carried

Resumption of Open Council Meeting

Resolution  197/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr Penny Nicholson

The Open Council meeting resume.

Carried

Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council, as follows:

 

11.2       Reno Road Potential Acquisition

Resolution  198/2023  

Moved:      Cr David Graham

Seconded:  Cr Abb McAlister

Council modify its offer to the owner of private land along Reno Road, Gundagai to $30,000 plus $10,000, with authority given to the Interim General Manager to negotiate to a maximum of $15,000, which is to be held by Council until completion of fencing of the road corridor by the land owner.

Carried


 

11.3       Plant Replacement Program - 12000L Six Wheeler Water Cart

Resolution  199/2023  

Moved:      Cr Leigh Bowden

Seconded:  Cr Penny Nicholson

1.      Council accepts the tender from Isuzu Australia Limited with a Barry Burrows Water Tank based on the confidential evaluation matrix attached to the report for the amount specified; and,

2.      Council notes the financial comments in the report from the Plant Replacement Program presented in February, relating to Plant 3602.  

Carried

 

11.4       Tender Report on Gundagai Swimming Pool Amenities Refurbishment

Resolution  200/2023  

Moved:      Cr Les Boyd

Seconded:  Cr David Graham

1.   Council note that seven (7) conforming tenders were received for the Gundagai Swimming Pool Amenities Refurbishment.

2.   In accordance with Clause 178(1)(b) of the Local Government (General) Regulation 2021, council decline to accept any of the tenders for the projects listed.

3.   In accordance with Clause (3)(e) of the Local Government (General) Regulation 2021, council resolve to enter negotiations with the two (2) lowest priced tenders with a view to enter contract in relation to the subject matter of the tender.

4.   In accordance with Clause 178(4)(a) of the Local Government (General) Regulation 2021, council has declined to invite fresh tenders or applications as referred to in subsection(3)(b)-(d) for the following reason:

a)   All submitted tenders exceeded the budget allocated. Further, a competitive outcome is required to satisfy constraints of the existing budget allocated.

5.   In accordance with Clause 178(4)(b) of the Local Government (General) Regulation 2021, Council considers the reasons for determining to enter negotiations with the person or persons referred to in subsection (3)(e).

a)   An appropriate outcome for the benefit of the community would be reached by negotiating with the two (2) lowest priced tenderers.

6.   The Interim General Manager be authorised to negotiate with the two (2) lowest priced tenderers named in the body of the report.

7.   Following the negotiation process, and submission of recommendations from the Assessment Panel, the Interim General Manager be authorised to execute contracts for the Gundagai Swimming Pool Amenities Refurbishment, if it is within the allocated budget.

Carried

 


11.5       Tender Report for the Carberry Park Amenities Block

Resolution 201/2023  

Moved:      Cr David Graham

Seconded:  Cr Penny Nicholson

1.   Council note that nine (9) conforming tenders were received for the Carberry Park Amenities Block.

2.   In accordance with Clause (3)(e) of the Local Government (General) Regulation 2021, council resolve to enter negotiations with the lowest priced tender with a view to enter into a contract in relation to the subject matter of the tender.

3.   In accordance with Clause 178(4)(b) of the Local Government (General) Regulation 2021, Council considers the reasons for determining to enter negotiations with the person or persons referred to in subsection (3)(e).

a)   An appropriate outcome for the benefit of the community would be reached by negotiating with Dalski Constructions.

4.   The Interim General Manager be authorised to negotiate with Dalski Construction to obtain a better outcome for the benefit of the community.

5.   Following the negotiation process, and submission of recommendations from the Assessment Panel, the Interim General Manager be authorised to execute contracts for the Carberry Park Amenities Block, if it is within the allocated budget.

Carried

 

11.6       Tender Report on the Visitor Information Centre Refurbishment

Resolution  202/2023  

Moved:      Cr Abb McAlister

Seconded:  Cr David Graham

1.   Council note that seven (7) conforming tenders were received for the Visitor Information centre Refurbishment.

2.   In accordance with Clause 178(1)(b) of the Local Government (General) Regulation 2021, council decline to accept any of the tenders for the projects listed.

3.   In accordance with Clause (3)(e) of the Local Government (General) Regulation 2021, council resolve to enter negotiations with the two (2) lowest priced tenders with a view to enter contract in relation to the subject matter of the tender.

4.   In accordance with Clause 178(4)(a) of the Local Government (General) Regulation 2021, council has declined to invite fresh tenders or applications as referred to in subsection(3)(b)-(d) for the following reason:

a)   All submitted tenders exceeded the budget allocated. Further, a competitive outcome is required to satisfy constraints of the existing budget allocated.

5.   In accordance with Clause 178(4)(b) of the Local Government (General) Regulation 2021, Council considers the reasons for determining to enter negotiations with the person or persons referred to in subsection (3)(e).

a)   An appropriate outcome for the benefit of the community would be reached by negotiating with the two (2) lowest priced tenderers.

6.   The Interim General Manager  be authorised to negotiate with the two (2) lowest priced tenderers named in the body of the report.

7.   Following the negotiation process, and submission of recommendations from the Assessment Panel, the General Manager be authorised to execute contracts for the Visitor Information Centre Refurbishment, if it is within the allocated budget.

Carried

 

The Meeting closed at 7:21pm.

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 22 August 2023.

 

CHAIRPERSON

GENERAL MANAGER