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Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6.00pm, Tuesday 24th January, 2023

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

24 January 2023

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 24 January 2023 AT 6.00pm

 

PRESENT:                 Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

IN ATTENDANCE:     Steve McGrath (Interim General Manager), Paul Woods (Interim Deputy General Manager - CCD), Matt Stubbs (Deputy General Manager - Operations), Linda Wiles (Manager Business), Mark Ellis (Manager Civil Works), Steve Lowe (Acting Manager Waste, Parks & Recreation Services), Zac Mahon (Manager Finance), Stephen Targett (Acting Manager Technical Services)

1            Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

Adjourn Meeting For Open Forum

Resolution  001/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Logan Collins

Council adjourn for Open Forum.

Carried

2            Open Forum

List of Speakers

1.      Gordon Lindley – Old Mill 8.3.1

2.      Mike Kingwill - Council Projects in Gundagai

3.      Rosalind Wight – General Business

4.      Natalie Cowled – TACC Minutes recommendations 8.1.2

Resume Open Meeting

Resolution  002/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Gil Kelly

Council resume the Open Meeting.

Carried

 

3            Apologies

Nil

4            Disclosures of Interest

Nil

5            Confirmation of Minutes

5.1         Minutes of the Ordinary Meeting of Council held on Tuesday 13 December 2022

Resolution  003/2023  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

The Minutes of the Ordinary Meeting of Council held on Tuesday 13 December 2022 be confirmed as a true and correct record of the meeting.

Carried

6            Mayoral Minutes

6.1         Mayoral Minute - Councillor Engagement

Resolution  004/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Logan Collins

The information in the Mayoral Minute be received and noted.

Carried

Additions made for 6.1 Mayoral Minute – Councillor Engagements:

Cr Collins

15 December 2022 - attended the Christmas Street Party ‘Party on Parker’.

17 January 2023 - attended the Council Workshop in Gundagai.

10 January 2023 - attended the BBQ retirement gathering in recognition of Des Rowe.

 

6.2         Mayoral Minute - Acting Deputy Mayor

Resolution  005/2023  

Moved:       Cr David Graham

Seconded:   Cr Penny Nicholson

Cr Abb McAlister be appointed to Acting Deputy Mayor for Thursday 26 January 2023, to perform functions at the Gundagai Australia Day event including Citizenship Ceremony.

Carried

7            Reports from Committees

Nil

8            General Manager’s Report

8.1         Business

8.1.1      Draft Payment of Expenses and Provision of Facilities for Mayor and Councillors Policy

Resolution  006/2023  

Moved:       Cr David Graham

Seconded:   Cr Trevor Glover

1.   The draft Payment of Expenses and Provision of Facilities Policy for Mayor and Councillors, attached to the report, be adopted.

2.   The adopted policy be forwarded to the Office of Local Government.

Carried

 

8.1.2      The Arts Centre Cootamundra s.355 Committee Meeting Minutes

Resolution  007/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

The Minutes of The Arts Centre Cootamundra s.355 Committee Meeting held 17 November 2022 attached to the report, be received and noted.

Carried

 

8.1.3      Muttama CREEK REGENERATION GROUP s.355 Committee Meeting Minutes

Resolution  008/2023  

Moved:       Cr Gil Kelly

Seconded:   Cr Trevor Glover

The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held 17 October 2022 attached to the report, be received and noted.

Carried

8.2         Finance

8.2.1      Referral of Financial Statements for Audit

Resolution  009/2023  

Moved:       Cr David Graham

Seconded:   Cr Gil Kelly

1.       The Mayor, Deputy Mayor, General Manager and Responsible Accounting Officer be delegated to sign the Statements by Council and Management for the 2022 General Purpose Financial Statements and 2022 Special Purpose Financial Statements for Cootamundra-Gundagai Regional Council.

2.       The 2022 Financial Statements be referred for audit.

3.       The General Manager be authorised to issue the 2022 Financial Statements upon receipt of the auditor’s report.

Carried

 

8.2.2      Finance Update - Capital and Operational Expenditure

Resolution  010/2023  

Moved:       Cr Logan Collins

Seconded:   Cr David Graham

The Finance Update report, be received and noted.

Carried

 

8.2.3      Restricted Cash Reconciliation

Resolution  011/2023  

Moved:       Cr Trevor Glover

Seconded:   Cr David Graham

The Restricted Cash Reconciliation report, be received and noted.

Carried

 

8.2.4      Investment Report - December 2022

Resolution  012/2023  

Moved:       Cr David Graham

Seconded:   Cr Trevor Glover

The report detailing Council Cash and Investments as at 31 December 2022, be received and noted.

Carried

 

8.3         Community and Culture

8.3.1      Old Mill Gundagai Development - Funding Status and Future

Recommendation

1.       Council withdraw from the Regional Tourism Activation Fund (RTAF).

2.       Council utilise the remaining $153,457.00 allocation from the Stronger Communities Fund to masterplan the Old Mill precinct to create a shovel ready project for future funding streams.

Amendment

Moved:       Cr Abb McAlister

Seconded:   Cr Leigh Bowden

That the report be stood over to a later meeting, until discussions can be had between the local member Steph Cooke and the Old Mill Committee.

Resolution  013/2023  

Moved:       Cr David Graham

Seconded:   Cr Abb McAlister

That the report be stood over to a later meeting, until discussions can be had between the local member Steph Cooke and the Old Mill Committee.

 

Carried

 

8.3.2      Cootamundra Youth Council Report

Resolution  014/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Trevor Glover

1.       The Cootamundra Youth Council Code of Conduct (attached) be endorsed.

2.       The minutes the Cootamundra Youth Council meetings held 4th July, 1st August, 5th September & 5th December, attached to the report be received and noted.

3.       The resignations of Wil Ellis (Cootamundra Youth Treasurer), Ellenore Clapham and Tenesha Silk be noted.

Carried

8.4         Development, Building and Compliance

8.4.1      Development Applications Approved December 2022

Resolution  015/2023  

Moved:       Cr Gil Kelly

Seconded:   Cr Abb McAlister

The information on Development Applications approved in December 2022, be received and noted.

Carried

 

8.5         Regulatory Services

Nil

8.6         Assets

Nil

8.7         Civil Works

8.7.1      Proposed Road Names for the Back Brawlin Road Subdivision Development Cootamundra

Resolution  016/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr Penny Nicholson

1.       The report on the proposed Road Names for the Back Brawlin Road Subdivision Cootamundra be received and noted.

2.       The following proposed road names for the Back Brawlin Road Subdivision Development, Cootamundra be noted:

(i)       Wonder View

(ii)      Evers Lane

Carried


 

 

8.7.2      Wallendbeen Bridge Detour Funding

Resolution  017/2023  

Moved:       Cr Abb McAlister

Seconded:   Cr Les Boyd

The report on the Wallendbeen Bridge Detour Funding to be received and noted.

Carried

 

8.7.3      Civil Works and Technical Services Report - January 2023

Resolution  018/2023  

Moved:       Cr Leigh Bowden

Seconded:   Cr David Graham

That the Civil Works and Technical Services Report for the month of January 2023 be noted.

Carried

 

8.8         Technical Services

8.8.1      Additional Fixing Country Bridges Funding

Resolution  019/2023  

Moved:       Cr Trevor Glover

Seconded:   Cr David Graham

Council endorses acceptance of the updated deed for variation for the Fixing Country Bridges Program and Bridges Renewal Program totalling $220,000 in additional funds.

Carried

 

8.9         Facilities

Nil

8.10       Waste, Parks and Recreation

Nil

9            Motion of which Notice has been Given

9.1         Notice of Motion - Dog on the Tuckerbox

Resolution  020/2023  

Moved:       Cr Penny Nicholson

Seconded:   Cr David Graham

Council develops and engages, in a way forward, to progress the conditional contract existing between Council and the Dog on the Tuckerbox Developer.

Carried

 

10          Questions with Notice

Nil

11          Confidential Items  

Nil

 

The Meeting closed at 7:19pm.

 

The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 28 February 2023.

 

 

 

CHAIRPERSON

GENERAL MANAGER