Late Reports Agenda of Ordinary Council Meeting

Ordinary Council Meeting Agenda

22 March 2022

5.2 Minutes of the Extraordinary Meeting of Council held on Wednesday 9 March 2022

REPORTING OFFICER	Marianne McInerney, Executive Assistant to the General Manager
AUTHORISING OFFICER	Glen McAtear, Acting General Manager
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	There are no Legislative implications associated with this report.
POLICY IMPLICATIONS	There are no Policy implications associated with this report.
ATTACHMENTS	1. Minutes of the Extraordinary Meeting of Council held on Wednesday 9 March 2022

Recommendation

The Minutes of the Extraordinary Meeting of Council held on Wednesday 9 March 2022 be confirmed as a true and correct record of the meeting.

Extraordinary Council Meeting Minutes

9 March 2022

MINUTES OF Cootamundra-Gundagai Regional Council
Extraordinary Council Meeting
HELD AT THE Alby Schultz Meeting Centre, Cootamundra
ON Wednesday, 9 March 2022 AT 5:00 PM

PRESENT: Cr Charlie Sheahan (Mayor), Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr Gil Kelly, Cr Abb McAlister, Cr Penny Nicholson

1 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

2 Open Forum

There was no Open Forum

3 Apologies

An apology was received on behalf of Cr David Graham

Resolution 067/2022

Moved: Cr Leigh Bowden

Seconded: Cr Les Boyd

The apology be accepted and leave of absence granted.

Carried

4 Disclosures of Interest

Nil

5 Confidential Items

5.1 Closed Council Report

Resolution 068/2022

Moved: Cr Gil Kelly

Seconded: Cr Trevor Glover

1. Item 5.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 5.2 be withheld from the press and public.

5.2 Mayoral Report - Confidential Staffing Matter

Provisions for Confidentiality

Section 10A (2) (a) – The Confidential Report contains personnel matters concerning particular individuals (other than councillors).

Public Interest

Not applicable.

Carried

5.2 Mayoral Report - Confidential Staffing Matter

Resolution 069/2022

Moved: Cr Leigh Bowden

Seconded: Cr Logan Collins

1. The Council accept Mr Phillip Mc Murray’s resignation as General Manager of the Cootamundra-Gundagai Regional Council with effect on and from 25^th March 2022.

2. The Council thanks Mr McMurray for his service to the Council and in particular, the leadership he showed in helping to unite the Council following amalgamation.

3. The Council appoint Mr Glen McAtear as the Council’s Acting General Manager pursuant to sections 336 and 351 of the Local Government Act 1993, with such person to remain as the Council’s Acting General Manager until the Council appoints an Interim General Manager.

4. The Council invite Local Government NSW Management Solutions and McArthur to submit proposals to recruit a new General Manager for the Council.

VOTING RECORD
FOR RESOLUTION	AGAINST RESOLUTION
Cr Charlie Sheahan (Mayor) Cr Leigh Bowden Cr Les Boyd Cr Logan Collins Cr Trevor Glover Cr Gil Kelly	Cr Abb McAlister Cr Penny Nicholson
ABSENT	DECLARED INTEREST
Cr David Graham	Nil

Carried

5.3 Resumption of Open Council Meeting

Resolution 070/2022

Moved: Cr Logan Collins

Seconded: Cr Leigh Bowden

The Open Council meeting resume.

Carried

5.4 Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

The Meeting closed at 5:45PM.

The minutes of this meeting were confirmed at the Extraordinary Council Meeting held on 22 March 2022.

................................................... ...................................................

CHAIRPERSON GENERAL MANAGER

Ordinary Council Meeting Agenda

22 March 2022

6 Mayoral Minutes

6.2 Mayoral Minute - Recruitment of Interim General Manager - Late Report

DOCUMENT NUMBER	367470
AUTHORISING OFFICER	Glen McAtear, Acting General Manager
REPORTING OFFICER	Cr Charlie Sheahan, Mayor
ATTACHMENTS	Nil

Recommendation

1. In accordance with sections 336 and 351 of the Local Government Act, 1993 an Interim General Manager be appointed with that person to hold the position until such time as a permanent General Manager is appointed and commences duties with Council.

2. A recruitment panel comprising of the Mayor, Deputy Mayor, and two other councillors be established for the recruitment of the Interim General Manager.

3. The recruitment panel prepare and submit a report to Council on the recruitment process, undertaken by the panel, including a recommendation of the preferred candidate for consideration by Council with a view to the appointment of an Interim General Manager.

Introduction

At an Extraordinary Meeting of Council held Wednesday, 9^th March, 2022 Council accepted the resignation of its General Manager.

In determining this matter Council also resolved, in part, to appoint Mr. Glen McAtear as the Acting General Manager pursuant to sections 336 and 351 of the Local Government Act, 1993 with such person to remain as the Council’s Acting General Manager until the Council appoints an Interim General Manager.

Discussion

In response to that resolution, and in accordance with sections 336 and 351 of the Local Government Act, 1993 (the Act), Council must proceed to recruit an Interim General Manager. The person appointed to this interim role will hold the position until such time as a permanent General Manager is appointed in accordance with section 334 of the Act and commences duties with Council.

Preliminary enquiries have been made with Local Government Management Solutions in relation to identifying potential candidates for the role of Interim General Manager. As a result of that enquiry, two potential candidates have been proposed for consideration. A further unsolicited enquiry from a potential candidate has also been received. It is feasible that further potential candidates may be identified prior to interviews being conducted.

To facilitate the recruitment of the Interim General Manager, it is proposed that a recruitment panel comprising of the Mayor, Deputy Mayor and two other Councillors be established. As an alternative, Council may choose that the recruitment panel be the same as the General Manager’s Review Committee as determined at the Ordinary Meeting held 25^th January, 2022.

Upon completion of the interviews and related enquiries by the recruitment panel (including reference checks), the role of the panel would include preparing and submitting a report to Council on the recruitment process undertaken by the panel, including a recommendation of the preferred candidate, for consideration with a view to the appointment by Council of an Interim General Manager.

Ordinary Council Meeting Agenda

22 March 2022

10 Questions with Notice

10.1 Questions With Notice - Late Report

DOCUMENT NUMBER	367600
REPORTING OFFICER	Marianne McInerney, Executive Assistant to the General Manager
AUTHORISING OFFICER	Glen McAtear, Acting General Manager

Recommendation

The Questions with Notice from Councillors and related responses from Council officers be noted.

Questions with Notice

The following questions with notice from Councillors have been received and responses from Council officers provided respectively at the meeting if available:

Cr Leigh Bowden – Is Council, are Councillors aware of the Council’s art collection? See Introduction below.

Response from Council Officer – An answer, if available, will be provided at the meeting.

Cr Leigh Bowden – Are there records pertaining to the artworks (for example artists, title, year, value) and where the paintings are currently located?

Response from Council Officer – An answer, if available, will be provided at the meeting.

Cr Leigh Bowden – What is Council planning to do with the collection and are there any agreements in place to do with the disbursements of the collection, if that was to be a decision of Council?

Response from Council Officer – An answer, if available, will be provided at the meeting.

Introduction

For over four (4) decades the Cootamundra branch of Soroptimists International held an annual art show in Cootamundra. The former Cootamundra Shire Council, which was involved in the art show since its conception in 1984, was a major sponsor and provided an acquisitive art prize of $1,000 increasing to $2,000 over time. Each year Council acquired a painting. The art show raised approximately $6,000 each year which was donated to various local charities and organisations.