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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
2:00PM, Tuesday 25TH JANUARY, 2022
Administration Centres: 1300 459 689 |
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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
2:00PM, Tuesday 25TH JANUARY, 2022
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
25 January 2022 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 25 January
2022 AT 2:00PM
PRESENT: Cr Charlie Sheahan (Mayor) Cr Leigh Bowden (Deputy Mayor), Cr Les Boyd, Cr Logan Collins, Cr Trevor Glover, Cr David Graham, Cr Gil Kelly, Cr Abb McAlister
IN ATTENDANCE: Phillip McMurray (General Manager), Sally Atkinson (Acting Manager Development, Building and Compliance), John Chapman (Interim Manager Finance and Customer Service), Matt Stubbs (Manager Technical Services)
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
ADJOURN MEETING FOR OPEN FORUM
There were no speakers for the Open Forum.
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Resolution 007/2022 Moved: Cr Trevor Glover Seconded: Cr Gil Kelly Council resume the Open Meeting. |
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Moved: Cr Leigh Bowden Seconded: Cr David Graham Apologies from Cr Penny Nicholson be received and leave of absence granted.
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4 Disclosures of Interest
Cr Charlie Sheahan (Mayor) disclosed a Significant Non-Pecuniary Interest in item:
9.1 Notice of Motion - Procurement of Weed Spraying Chemicals.
Cr Logan Collins disclosed a Less than Significant Non-Pecuniary Interest in item:
8.1.1 Cootamundra-Gundagai Regional Council and CWP Renewables Voluntary Planning Agreement.
Cr David Graham disclosed a Pecuniary Interest in the following items:
8.1.1 Cootamundra-Gundagai Regional Council and CWP Renewables Voluntary Planning Agreement.
8.4.1 Development Applications November and December 2021.
9.1 Notice of Motion - Procurement of Weed Spraying Chemicals.
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 30 November 2021 |
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Resolution 008/2022 Moved: Cr David Graham Seconded: Cr Leigh Bowden The Minutes of the Ordinary Meeting of Council held on Tuesday 30 November 2021 be confirmed as a true and correct record of the meeting. |
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5.2 Minutes of the Extraordinary Meeting of Council held on Monday 10 January 2022 |
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Note: Cr Gil Kelly pledged his role as Councillor by Oath, not by affirmation as detailed in the Minutes of the Extraordinary Meeting of Council held 10th January, 2022. Those Minutes have been amended to reflect this. |
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Resolution 009/2022 Moved: Cr Gil Kelly Seconded: Cr Abb McAlister The amended Minutes of the Extraordinary Meeting of Council held on Monday 10 January 2022 be confirmed as a true and correct record of the meeting. |
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6.1 Mayoral Minute - Councillor Engagement to 3rd December, 2021 |
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Note: The Following Amendments Were Made At The Meeting: 26th November, 2021 Cr Graham and I attended a Softwoods Working Group meeting at Holbrook.
3rd December, 2021 I attended a meeting at Cootamundra regarding Gundagai Taxi’s.
4th December, 2021 Gundagai South Public speech night.
10th December, 2021. As Council’s community representative I attended the Gundagai High School Awards Presentation. Day
I attended the Opening of Gundagai South Public School Sensory Garden with Member for Cootamundra, the Hon. Steph Cooke MP.
I attended the announcement of Stronger Country
Community Fund Round 4 with Member for Cootamundra, the Hon. Steph Cooke MP at
Gundagai Racecourse and Gundagai Sporting Club. |
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Resolution 010/2022 Moved: Cr David Graham Seconded: Cr Logan Collins The information in and amendments made to the Mayoral Minute be received and noted. |
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Moved: Cr Les Boyd Seconded: Cr Trevor Glover The information in the Mayoral Minute be received and noted.
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Nil
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8.1.1 Cootamundra-Gundagai Regional Council and CWP Renewables Voluntary Planning Agreement |
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Note: Having disclosed a Pecuniary Interest in this item Cr Graham left the Meeting. Having disclosed a Less than Significant Non-Pecuniary Interest in item Cr Logan Collins stayed in the Meeting. |
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Resolution 011/2022 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden The General Manager and Mayor be authorised to sign the Voluntary Planning Agreement between Cootamundra-Gundagai Regional Council and CWP Renewables. |
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8.1.2 Local Government Remuneration Tribunal Review 2022 Annual Determination |
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Resolution 012/2022 Moved: Cr Leigh Bowden Seconded: Cr David Graham Cootamundra-Gundagai Regional Council retain its Rural categorisation. |
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Resolution 013/2022 Moved: Cr Trevor Glover Seconded: Cr Les Boyd A Councillor be nominated to the remaining Committees detailed in the report.
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Resolution 014/2022 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister 1. Council to discuss and select or alter the necessary non-mandatory provisions detailed in the draft Code of Meeting Practice, attached to the report. 2. The draft Code of Meeting Practice, attached to the report, including any amendments made from 1 above, be placed on public exhibition for a period of not less than 28 days, with members of the community invited to comment on the draft Code for a period of not less than 42 days from the commencement of the public exhibition period. 3. Following 2 above, a report, including any submissions received, be prepared and submitted to the March 2022 Ordinary Meeting of Council. |
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8.1.5 Political Donation and Electoral Expenditure disclosures |
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Resolution 015/2022 Moved: Cr Logan Collins Seconded: Cr Abb McAlister Councillors submit their political donation and electoral expenditure disclosures to the NSW Electoral Commission, as detailed in the report. |
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8.1.6 Australian Local Government Association (ALGA) National General Assembly 2022 |
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Resolution 016/2022 Moved: Cr David Graham Seconded: Cr Leigh Bowden 1. Motions be presented to the General Manager for consideration. 2. A further report be prepared and submitted for consideration by Council at the Ordinary Meeting to be held 22nd February, 2022. |
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8.1.7 The Arts Centre Cootamundra s.355 Committee Meeting Minutes |
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Resolution 017/2022 Moved: Cr David Graham Seconded: Cr Gil Kelly The Minutes of The Arts Centre Cootamundra s.355 Committee Ordinary Meeting held on 18th November, 2021, attached to the report, be received and noted. |
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8.1.8 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes |
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Resolution 018/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 25th November, 2021, attached to the report, be received and noted. |
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8.1.9 The Cootamundra Heritage Centre Management S.355 Committee Meeting Minutes |
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Resolution 019/2022 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 25th October, 2021 and 6th December, 2021, attached to the report, be received and noted. |
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8.1.10 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
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Resolution 020/2022 Moved: Cr Gil Kelly Seconded: Cr Trevor Glover The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 11th October, 2021 attached to the report, be received and noted. |
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8.1.11 Muttama Hall Management s.355 Committee Meeting Minutes and Membership |
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Resolution 021/2022 Moved: Cr Trevor Glover Seconded: Cr Les Boyd 1. The Minutes of the Muttama Hall Management s.355 Committee Annual General Meeting held on 24th November, 2021 attached to the report, be received and noted. 2. The office bearer and membership of the Muttama Hall Management s.355 Committee as detailed in the report, be endorsed. 3. The report regarding seeking additional membership be noted. |
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Resolution 022/2022 Moved: Cr Gil Kelly Seconded: Cr David Graham The Council Meeting Action Report be noted. |
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Resolution 023/2022 Moved: Cr Les Boyd Seconded: Cr Leigh Bowden The Information Bulletin January 2022, and attached documents, be received and noted. |
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Resolution 024/2022 Moved: Cr Abb McAlister Seconded: Cr Logan Collins The Finance Report for December, 2021, and attached reports, be received and noted. |
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Resolution 025/2022 Moved: Cr Leigh Bowden Seconded: Cr Abb McAlister The Investment Report for November, 2021 be received and noted. |
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Resolution 026/2022 Moved: Cr Logan Collins Seconded: Cr Les Boyd The Investment Report for December, 2021 be received and noted. |
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8.3.1 Change to Council Contribution to the Riverinal Regional Library Membership. |
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Resolution 027/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins 1. The membership for Riverina Regional Library for the term of the next Deed of Agreement being 1st July, 2022 to 30th June, 2025 be endorsed. 2. The increased financial contribution detailed in the report be allocated in the 2022 – 2023 financial year’s budget. |
8.4 Development, Building and Compliance
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Note: Having disclosed a Pecuniary Interest in this item Cr Graham left the Meeting. |
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Resolution 028/2022 Moved: Cr Trevor Glover Seconded: Cr Abb McAlister The information on Development Applications approved in November and December 2021 be received and noted. |
Nil
8.6 Assets
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8.6.1 Progress Report of the Construction of the Gundagai Sewage Treatment Plant and Associated Works |
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Resolution 029/2022 Moved: Cr Abb McAlister Seconded: Cr Logan Collins The Progress Report of the Construction of the Gundagai Sewage Treatment Plant and Associated Works, Gundagai Sewerage Augmentation Construction of 3000EP Wastewater Treatment Plant and Associated Works Progress Report, Appendix B Gundagai STP and Pump Station Program- 13 October 2021 and Appendix C Gundagai STP Finance Project Financial Summary October 2021 attached to the report, be received and noted. |
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Resolution 030/2022 Moved: Cr Gil Kelly Seconded: Cr Les Boyd 1. The Report on the January, 2022 Rainfall Event be received and noted. 2. This report be forwarded to the Cootamundra Flood Study Committee for discussion. |
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8.7.2 Civil Works and Technical Services Report - January 2022 |
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Resolution 031/2022 Moved: Cr Leigh Bowden Seconded: Cr Logan Collins The Civil Works and Technical Services Report for the month of January, 2022 be received and noted. |
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Resolution 032/2022 Moved: Cr Abb McAlister Seconded: Cr David Graham 1. Council proceed with intent to close Tom Street between Camphor Lane and Camphor Street in accordance with Part 4, Division 3 of the Roads Act 1993. 2. Following the roads closure, the land be classified as operational and made available for purchase by the beneficiary, subject to valuation at time original consent had been granted (1983). 3. All costs associated with the closure are to be borne by the beneficiary. |
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Resolution 033/2022 Moved: Cr Logan Collins Seconded: Cr David Graham The Facilities Works Report for December, 2021 and January, 2022 to be received and noted. |
8.10 Waste, Parks and Recreation
Nil
9 Motion of which Notice has been Given
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9.1 Notice of Motion - Procurement of Weed Spraying Chemicals |
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Note: Having disclosed a Pecuniary Interest in this item Cr Graham left the Meeting. Note: Having disclosed a Pecuniary Interest Cr Sheahan (Mayor) left the Meeting. Note: Due to the Mayor vacating the Chair Cr Bowden (Deputy Mayor) assumed the Chair. |
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Resolution 034/2022 Moved: Cr Les Boyd Seconded: Cr Gil Kelly That the General Manager arrange a workshop for Councillors on Council’s Procurement Policy and Procedures with the workshop to include examples of current procurement procedures and practices, particularly including the purchase of weed spraying chemicals. |
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Resolution 035/2022 Moved: Cr Logan Collins Seconded: Cr Abb McAlister The Questions with Notice from Councillors and related responses from Council officers be noted. |
Nil
The Meeting closed at 4:00pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 22 February 2022.
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CHAIRPERSON GENERAL MANAGER