Business

Paper

Late Reports

Ordinary Council Meeting

Alby Schultz Meeting Centre,

Cootamundra

6:00 PM, Tuesday 27th April, 2021

Administration Centres:  1300 459 689

Ordinary Council Meeting Agenda

27 April 2021

LATE REPORTS

Order Of Business

8 General Manager’s Report. 3

1............ Technical Services. 3

1.1 Tender for Sheridan Street Upgrade (Block 3) 3

Ordinary Council Meeting Agenda

27 April 2021

8            General Manager’s Report

1            Technical Services

1.1         Tender for Sheridan Street Upgrade (Block 3)

DOCUMENT NUMBER	348073
REPORTING OFFICER	Catherine Smith, Procurement Officer
AUTHORISING OFFICER	Phillip McMurray, General Manager
RELEVANCE TO COMMUNITY STRATEGIC PLAN	4. Good governance: an actively engaged community and strong leadership team 4.1 Decision-making is based on collaborative, transparent and accountable leadership
FINANCIAL IMPLICATIONS	There are no Financial implications associated with this report.
LEGISLATIVE IMPLICATIONS	To comply with the tendering conditions of the Local Government Act, 1993 and (General) Regulation, 2005.
POLICY IMPLICATIONS	To comply with Council’s Procurement Policy and Guidelines.
ATTACHMENTS	Nil

Recommendation

1.       The Open Tendering method be used for the Sheridan Street Upgrade (Block 3) project be endorsed.

2.       A further report be prepared and submitted for the consideration of Council at the completion of the tendering process.

Introduction

Council is seeking to engage suitably qualified contractors to complete the Sheridan St Main St Upgrade (Block 3) from Homer Street 120 metres easterly towards Virgil Street on the northern side in Gundagai.  Funding for the project has been secured from two Federal Government Programs – 1. Drought Communities Programme and 2. Local Road and Community Infrastructure Program (Round two).  The works have been compiled into five (5) construction packages, being Stormwater Drainage, Kerb and Gutter Construction, Footpath – Concrete Subgrade, Footpath Stone Paving, and Road Pavement Construction.

Discussion

Part 3, Division 1, Section 55 (1)(e) of the Local Government Act, 1993 (the Act) states that councils must invite tenders before entering into any number of contracts, such as a contract for the provision of goods or materials, for amounts over $250,000 (inc. GST) or contracts expected to exceed two (2) years.  Further, Part 7, Division 2, Section 166 of the Local Government (General) Regulation 2005, states that whenever a council is required to invite tenders under the Act, before entering into a contract, the council must decide which method of tendering is to be used. 

The following methods may be chosen:

(a)  The open tendering method by which tenders for the proposed contract are invited by public advertisement;

(b)  The selective tendering method by which invitations to tender for a proposed contract are made following a public advertisement asking for expressions of interest; and

(c)   The selective tendering method by which recognised contractors, selected from a list prepared or adopted by the council, are invited to tender for proposed contracts of a particular kind.     

In this instance, open tendering is seen to be the most beneficial and fair method in the case of procuring suitably qualified contractors to perform this project.