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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00 PM, Wednesday 27TH JANUARY, 2021
Administration Centres: 1300 459 689 |
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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00 PM, Wednesday 27TH JANUARY, 2021
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
27 January 2021 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Wednesday, 27
January 2021 AT 6:00 PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan, Cr Craig Stewart
IN ATTENDANCE: Phil McMurray (General Manager), Kay Whitehead (Interim Deputy General Manager), Ganesh Ganeshamoorthy (Manager Assets), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance), Glen McAtear (Manager Regulatory Services), Matt Stubbs (Manager Technical Services)
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
ADJOURN MEETING FOR OPEN FORUM
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Resolution 001/2021 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan Council adjourn for Open Forum. |
List of Speakers
1. Rupert Tait – Submitted correspondence suggesting improvements at Bradman Oval (read aloud)
2. Chris Imrie - Made representations on behalf of his client who is the applicant for of 8.4.1 Development Application 2020/176 - 8 Chamen Street, Cootamundra - Variation to Development Control Plan.
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Resolution 002/2021 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden Council resume the Open Meeting. |
Nil
Cr David Graham disclosed a less than significant pecuniary interest in item 8.9.1 Gundagai Preschool Kindergarted Inc. and Cootamundra-Gundagai Regional Council - Memorandum of Understanding due to being the former owner of the block of land purchased out of grant funding money for use of the Gundagai Preschool and Kindergarten Inc. development.
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5.1 Minutes of the Extraordinary Meeting of Council held on Thursday 3 December 2020 |
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Resolution 003/2021 Moved: Cr David Graham Seconded: Cr Dennis Palmer The Minutes of the Extraordinary Meeting of Council held on Thursday 3 December 2020 be confirmed as a true and correct record of the meeting. |
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5.2 Minutes of the Ordinary Meeting of Council held on Tuesday 8 December 2020 |
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Resolution 004/2021 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The Minutes of the Ordinary Meeting of Council held on Tuesday 8 December 2020 be confirmed as a true and correct record of the meeting. |
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Resolution 005/2021 Moved: Cr David Graham Seconded: Cr Leigh Bowden The information in the Mayoral Minute be received and noted. |
Nil
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8.1.1 Riverina Eastern Regional Organisation of Councils Report |
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Resolution 006/2021 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden 1. The Minutes of the Riverina Eastern Regional Organisation of Councils Board Meeting and the Minutes of the Riverina Joint Organisation Board Meeting held 11th December, 2020 be noted. 2. The Riverina Joint Organisation Annual Performance Statement 2020, to be tabled at the January 2021 Ordinary Meeting be accepted. |
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8.1.2 Australian Local Government Womens Association Women's Forum |
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Resolution 007/2021 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. The Report on the Australian Local Government Women’s Association Women’s Forum, and correspondence attached to the report, be received and noted. 2. Council endorse a Women’s Forum conducted by Australian Local Government Women’s Association in Gundagai to be held 11th April, 2021. 3. The Mayor attend the Australian Local Government Women’s Association Women’s Forum and perform an official Welcome. 4. Council make representation to the Minister for Local Govern requesting funding to host the Australian Local Government Women’s Association Women’s Forum in Gundagai. |
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Resolution 008/2021 Moved: Cr Penny Nicholson Seconded: Cr Craig Stewart 1. The Manual be amended to reflect that a Councillor holding full membership on an s355 Committee must disclose any conflicts of interest for any item that comes to an Ordinary Meeting of Council requiring a resolution. 2. Council endorse the amended Cootamundra-Gundagai Regional Council Section 355 Committee Management Manual, with the inclusion of 1 above. 3. An updated copy of the Cootamundra-Gundagai Regional Council Section 355 Committee Management Manual, attached to the report, with cover letter be forwarded to all Cootamundra-Gundagai Regional Council Section 355 Committees. |
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8.1.4 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes and Membership |
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Resolution 009/2021 Moved: Cr David Graham Seconded: Cr Charlie Sheahan 1. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 2 November, 2020, attached to the report, be received and noted. 2. The Minutes of the Cootamundra Heritage Centre Management s.355 Committee Annual General Meeting held on 2 November, 2020, attached to the report, be received and noted. 3. The letter from the Cootamundra Heritage Centre supporting Councillor Stewart’s membership, attached to the report, be received and noted. 4. The office bearers of the Cootamundra Heritage Centre Management s.355 Committee as detailed in the report, be endorsed for 2021. 5. Council write to the Heritage Centre advising of Council resolution of Cr Stewart |
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8.1.5 Muttama Hall Management s.355 Committee Meeting Minutes and Membership |
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Resolution 010/2021 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan 1. The Minutes of the Muttama Hall Management s.355 Committee Ordinary Meeting held on 9 December, 2020, attached to the report, be received and noted. 2. The Minutes of the Muttama Hall Management s.355 Committee Annual General Meeting held on 25 November, 2020, attached to the report, be received and noted. 3. The office bearers and membership of the Muttama Hall Management s.355 Committee as detailed in the report, be endorsed. |
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8.1.6 Cootamundra Showground Users Group s.355 Committee Meeting Minutes and Membership |
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Resolution 011/2021 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer 1. The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 18 November 2020, attached to the report, be received and noted. 2. The Minutes of the Cootamundra Showground Users Group s.355 Committee Annual General Meeting held on 18 November 2020, attached to the report, be received and noted. 3. The office bearers of the Cootamundra Showground Users Group s.355 Committee as detailed in the report, be endorsed. |
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8.1.7 Cootamundra Toursim Action Group s.355 Committee Meeting Minutes |
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Resolution 012/2021 Moved: Cr Doug Phillips Seconded: Cr Craig Stewart 1. The Minutes of the Cootamundra Tourism Action Group s.355 Committee meeting held on 3 December 2020, attached to the report be received and noted. 2. Council consider the recommendations contained within the Minutes. |
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Resolution 013/2021 Moved: Cr Dennis Palmer Seconded: Cr David Graham 1. The Information Bulletin and attached correspondence be received and noted. 2. Correspondence be sent to Dallas Tout (President NSW Public Libraries Association) in relation to ensuring that the future sustainability of library funding is safe beyond the existing funding increase for the next four years, through the Renew Our Libraries Campaign, for merged councils with two libraries yet receive a single funding allocation. |
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Resolution 014/2021 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden 1. The Report on the Draft Bill on Local Government Rating Reform and correspondence from the Office of Local Government, attached to the report be received and noted. 2. Council respond to each item in terms of the Consultation Guide. 3. These responses be conveyed to the Minister. |
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Resolution 015/2021 Moved: Cr Craig Stewart Seconded: Cr Dennis Palmer The Investment Report for December 2020 be received and noted. |
Nil
8.4 Development, Building and Compliance
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8.4.1 Development Application 2020/176 - 8 Chamen Street, Cootamundra - Variation to Development Control Plan |
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Resolution 016/2021 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer That Council approve DA2020/176 for the construction of an addition to the shed at Lot 5 DP10285, 8 Chamen Street Cootamundra subject to the following: Standard conditions for the construction of a residential garage as included in Council’s standard condition set; with the addition of the following specific conditions:
1. the development, including all services, be fully contained within the allotment and Council be provided with a surveyor’s report upon peg out of the development and upon completion to demonstrate compliance.
2. to ensure the amenity of the neighbourhood is maintained the building be clad in non-reflective metal material, the details of which shall be submitted to Council prior to the issue of a Construction Certificate.
3. Prior to the issue of a Construction Certificate the applicant shall provide details to Council, and receive approval, demonstrating that the stormwater system for the existing shed is capable of dealing with the cumulative water from the existing building and the proposed development.
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Resolution 017/2021 Moved: Cr David Graham Seconded: Cr Penny Nicholson The information on Development Applications Approved in December, 2020 be noted. |
Nil
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8.6.1 Construction of Gundagai Sewage Treatment Plant and Associated Works Progress Report |
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Resolution 018/2021 Moved: Cr Doug Phillips Seconded: Cr David Graham The Construction of the Gundagai Sewage Treatment Plant and Associated Works Progress Report and the Gundagai Sewerage Augmentation Construction of 3000EP Wastewater Treatment Plant and Associated Works Progress Report dated 15th January 2021, attached to the report, be received and noted. |
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Resolution 019/2021 Moved: Cr Charlie Sheahan Seconded: Cr David Graham 1. The Report on the Cootamundra Flood Study be received and noted. 2. The Cootamundra Flood Study, attached to the report, be adopted with the minor amendments as detailed in the report. |
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Resolution 020/2021 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly 1. The Report on the Proposed Aerodrome Advisory Committee be received and noted. 2. Council appoint a Representative to sit on the Proposed Aerodrome Advisory Committee. 3. Cr Sheahan be appointed as the Council representative on the Proposed Aerodrome Advisory Committee and the committee be notified accordingly. |
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8.7.2 Civil Works and Technical Services Report - January 2021 |
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Resolution 021/2021 Moved: Cr David Graham Seconded: Cr Leigh Bowden The Civil Works and Technical Services Report for the month of January 2021 be received. |
Nil
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8.9.1 Gundagai Preschool Kindergarted Inc. and Cootamundra-Gundagai Regional Council - Memorandum of Understanding |
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Note: Having disclosed a less than significant pecuniary interest in this item Cr Graham left the meeting. |
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Resolution 022/2021 Moved: Cr Penny Nicholson Seconded: Cr Charlie Sheahan Council endorse the Gundagai Preschool Kindergarten and Cootamundra-Gundagai Regional Council Memorandum of Understanding 2020. |
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Resolution 023/2021 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden Council endorse the allocation of funds for Rejuvenation works and additional souvenirs at the Bradman Cottage site to be funded through the Bradman Reserves |
8.10 Waste, Parks and Recreation
Nil
9 Motion of which Notice has been Given
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9.1 Notice of Motion - To Arrange a Meeting Between Council, the NSW Premier, the Minister for Local Government and the Member for Cootmaundra to Discuss the Proposed Special Rate Variation Application being Prepared to be Submitted to IPART for Consideration |
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Resolution 024/2021 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. That Council, as a matter of urgency, seek an appointment with the Minister for Local Government, the Hon Shelley Hancock, NSW Premier, the Hon. Gladys Berejiklian and Member for Cootamundra, Ms Steph Cooke, MP to advise them that: I. Cootamundra-Gundagai Regional Council is preparing an application for a Special Rate Variation for consideration by the Independent Pricing and Regulatory Tribunal (IPART) to address the serious financial situation Council finds itself in as a result of the 2016 amalgamation; and II. To request the NSW State Government give financial support to Cootamundra-Gundagai Regional Council to prevent the adverse impact that the rate increases are likely to have on many members of its community. 2. That Representatives of Council travel to Sydney on 9th February, 2021, at their expense, to attend the meetings should an audience be granted. |
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9.2 Notice of Motion - To Make Representation to Australian Community Media to Recommence the Printing of the Cootamundra Herald as Soon as Practically Possible. |
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Resolution 025/2021 Moved: Cr Abb McAlister Seconded: Cr Leigh Bowden That Representation be made to Australian Community Media for the resumption of the printing of a hard copy of the Cootamundra Herald occur as soon as practicably possible. |
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Resolution 026/2021 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer The Questions with Notice from Councillors and related responses from Council officers be noted. |
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Resolution 027/2021 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Finance Report for December 2020 be received and noted. |
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Resolution 028/2021 Moved: Cr Gil Kelly Seconded: Cr Craig Stewart 1. Items 11.2 and 11.3 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 and 11.3 be withheld from the press and public. 11.2 Skid Steer Loader Request For Quotation Provisions for Confidentiality Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure optimum outcome for the community. 11.3 Replacement of Tractor for Stabiliser - Plant 4001 Provisions for Confidentiality Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure optimum outcome for the community.
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Resolution 029/2021 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden 1. The report for the purchase of a Skid Steer Loader for the Cootamundra Landfill be received and noted. 2. The quotation received by Kubota Australia Pty Ltd for $94,950.90 (Ex GST) for the purchase of a Skid Steer Loader be accepted. |
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Resolution 030/2021 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. The Report for the replacement of 2011 John Deere 8335R Tractor, Plant No 4001 be received and noted. 2. The quotation received from JGW Harvest & Tillage Support of $361,727.27 (Ex GST) for the purchase of a 2020 Fendt 942 G6 Pro Tractor be accepted. 3. The trade in offer of $106,000.00 (Ex GST) received from JGW Harvest & Tillage Support for the 2011 John Deere 8335R Tractor, Plant No 4001 be accepted. |
11.4 Resumption of Open Council Meeting
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Resolution 031/2021 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly The Open Council meeting resume. |
11.5 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 7:55 pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 23 February 2021.
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CHAIRPERSON GENERAL MANAGER