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Minutes Ordinary Council Meeting
Alby Schulta Centre, Cootamundra
6:00PM, Tuesday 28th April, 2020
Administration Centres: 1300 459 689 |
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Minutes Ordinary Council Meeting
Alby Schulta Centre, Cootamundra
6:00PM, Tuesday 28th April, 2020
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
28 April 2020 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
chambers Gundagai
ON Tuesday, 28 April
2020 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan, Cr Craig Stewart.
Note: Pursuant to s747A of the Local Government Act, 1993 Cr Abb McAlister (Mayor) and Cr’s Graham, Kelly, Nicholson, Phillips, and Stewart attended the meeting remotely using an audio visual link. Cr Abb McAlister (Mayor) chaired the meeting remotely.
Note: Cr Kelly arrived at 6:26pm for consideration of item 8.2.1 Borrowing for Cootamundra Water Mains Replacement and apologised for his late arrival.
IN ATTENDANCE: Phillip McMurray (General Manager), Ganesh Ganeshamoorthy (Manager Assets), Mark Ellis (Manager Civil Works), Sharon Langman (Manager Development, Building and Compliance), Andrew Brock (Manager Facilities), Tim Swan (Manager Finance), and Matt Stubbs (Manager Technical Services).
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
Note: Due to COVID-19 the Meeting was closed to the public and there was no Open Forum. The Meeting was livestreamed. No written submissions relating to items on the agenda or any other matter were received by Council for presentation at the meeting.
Nil
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 31 March 2020 |
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Resolution 107/2020 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of the Ordinary Meeting of Council held on Tuesday 31 March 2020 be confirmed as a true and correct record of the meeting. |
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Resolution 108/2020 Moved: Cr Dennis Palmer Seconded: Cr David Graham The Mayoral Minute be received and noted. |
Nil
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Resolution 109/2020 Moved: Cr Penny Nicholson Seconded: Cr Dennis Palmer 1. Council determine whether to adhere to the regular statutory timetable for the Operational Plan and rating process or delay these for the permitted 30 day extension period. 2. The relaxation of statutory provisions in relation to advertising and access to various public documents be noted. 3. Council continue to utilise local newspapers 4. Council consider the impact of the new regulations outlined in the report on existing policies more fully once normal circumstances resume. 5. Consideration of the waiving of any non-rate related Fees and Charges under a new COVID-19 category be referred to Council for determination. 6. Facilitate, where Council determines, relief measures to local ratepayers and businesses. 7. Council undertake a full review of the Hardship Policy and a report be prepared and submitted at the Ordinary Meeting scheduled for 26th May, 2020. |
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Resolution 110/2020 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden 1. The report on the Financial Sustainability of Cootamundra-Gundagai Regional Council by Dr Joseph Drew, attached to the report, be adopted by Council as a reference document. 2. Council consider the recommendations made by Dr Drew contained within the report. 3. Council make representations to The Minister for Local Government, the Hon. Shelley Hancock to finance the service of Dr Joseph Drew provided by University of Technology Sydney. |
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8.1.3 Cootamundra Community Arts Cultural Centre - Report from Chairperson April 2020 |
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Resolution 111/2020 Moved: Cr Leigh Bowden Seconded: Cr Doug Phillips The Cootamundra Community Arts Cultural Centre – Report From Chairperson April 2020 report be received and noted. |
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Resolution 112/2020 Moved: Cr Craig Stewart Seconded: Cr Leigh Bowden 1. The proposed Community Donations Policy, attached to the report, be adopted. 2. The appropriate provision for the budgeting and funding of the Community Donations program be included in the Operational Plan. 3. The General Manager be delegated to develop, implement and review as required, the associated Community Donations Policy Procedures, attached to the report, consistent with the attached draft in 1 above. 4. The Community Donations Policy be amended to reference the Cootamundra-Gundagai Regional Council Vision Statement values. |
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Resolution 113/2020 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The Updated Council Meeting Action Report be received and noted. |
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8.1.6 Minutes of the Cootamundra Tourism Action Group s355 Committee Meeting held 5 March 2020 |
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Resolution 114/2020 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson 1. That the Minutes of the Cootamundra Tourism Action Group s355 Committee held 5th March, 2020, and considered, in part, by Council at the Ordinary Meeting of 31st March, 2020, be received and noted. 2. Council confirm Committee Membership of Dotti Le Sage and Hans Bruitzman on the Cootamundra Tourism Action Group s355 Committee. |
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Resolution 115/2020 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The Information Bulletin and correspondence, attached to the report, be received and noted. |
Note: Cr Kelly arrived at 6:26 PM for consideration of item 8.2.1 Borrowing for Cootamundra Water Mains Replacement.
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Resolution 116/2020 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan Council give authority to the General Manager to execute the loan application with Commonwealth Bank of Australia. |
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Resolution 117/2020 Moved: Cr David Graham Seconded: Cr Charlie Sheahan That the Investment Report as at 31 March 2020 be received and noted. |
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Resolution 118/2020 Moved: Cr Penny Nicholson Seconded: Cr Craig Stewart That the Monthly Finance Report for be received and noted. |
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Resolution 119/2020 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan 1. The March, 2020 Major Projects Progress Report on project status be received and noted. 2. The recommended changes to the project budgets as listed be adopted. |
Nil
8.4 Development, Building and Compliance
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8.4.1 Development Applications Approved for the Month of March, 2020 |
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Resolution 120/2020 Moved: Cr David Graham Seconded: Cr Doug Phillips The information on Development applications approved in March, 2020 be noted.
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Resolution 121/2020 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson 1. Council place the draft On Site Sewerage Management Systems Policy, attached to the report, on exhibition for a period of not less than 28 days. 2. The Policy be adopted under delegation should there be no submissions that warrant significant changes to the Policy.
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Resolution 122/2020 Moved: Cr Doug Phillips Seconded: Cr Craig Stewart 1. Council place the amended draft Rural Lands Strategy, attached to the report, on exhibition for a period of 28 days. 2. Consultation be undertaken with the relevant State Government Agencies seeking their comments.
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Nil
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Resolution 123/2020 Moved: Cr Craig Stewart Seconded: Cr Charlie Sheahan The Plant Income Management report for 2019/20 financial year be received and noted. |
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Resolution 124/2020 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan 1. Council endorse the open tendering method for the proposed contract for winning and crushing of gravel. 2. A further report be prepared and submitted for the consideration of Council at the completion of the tendering process. |
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Resolution 125/2020 Moved: Cr Penny Nicholson Seconded: Cr Charlie Sheahan The Civil Works and Technical Services Report for the month of April, 2020 be received. |
Nil
Nil
8.10 Waste, Parks and Recreation
Nil
9 Motion of which Notice has been Given
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9.1 Notice of Motion - That the Waste Strategy Plan be Adopted and Made Available for Public Review and Comment. |
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Resolution 126/2020 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden That the Waste Strategy Plan be adopted and made available for public review and comment. |
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9.2 Notice of Motion - That Council write to the Honorable Shelley Hancock, Minister for Local Government, and Ms Steph Cooke, Member for Cootamundra, advising them that Cootamundra-Gundagai Regional Council have undertaken the Rate Harmonisation, legislated by the State Government, and that the letter include the table of rate changes, the formula applied to ascertain the harmonisation figures and a comment on the adverse impact that the rate increases are likely to have on many members of its community. |
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Resolution 127/2020 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan That Council write to the Minister for Local Government, the Hon. Shelley Hancock, and Member for Cootamundra, Ms Steph Cooke, MP advising them that Cootamundra-Gundagai Regional Council has undertaken the Rate Harmonisation as legislated by the State Government, and that the letter include the table of rate changes, the formula applied to ascertain the harmonisation figures and a comment on the adverse impact that the rate increases are likely to have on many members of its community. |
Nil
Nil
The Meeting closed at 6:50 PM.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26 May 2020.
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CHAIRPERSON GENERAL MANAGER