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Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 29th OCTOBER, 2019
Administration Centres: 1300 459 689 |
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Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00pm, Tuesday 29th OCTOBER, 2019
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
29 October 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Tuesday, 29 October
2019 AT 6:00pm
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Charlie Sheahan, Cr Craig Stewart
IN ATTENDANCE: Phil McMurray (General Manager), Ganesh Ganeshamoorthy (Manager Assets), Susan Gheller (Manager of Business), Mark Ellis (Manager Civil Works), Miriam Crane (Manager of Community and Culture), Sharon Langman (Manager Development, Building and Compliance), Tim Swan (Manager Finance), Glen McAtear (Manager Regulatory Services), Wayne Bennett (Manager Waste, Parks & Recreation Services)
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
ADJOURN MEETING FOR OPEN FORUM
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Resolution 355/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson Council adjourn for Open Forum. |
List of Speakers
1. Konrad Streher – Mr Streher raised concerns in relation to item 8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra.
2. Dean Thompson – Mr Thompson raised concerns in relation to item 8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra.
3. Jason Graham – Mr Graham, as the owner of Manildra Meats, spoke on item 8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra.
4. Helen Hamilton – Mrs Hamilton spoke to Council on the overgrown condition of the old Mitre 10 site in Cootamundra.
5. Mark Lake – Mr Lake as President of the Cootamundra Swim Club spoke on item 8.10.4 Cootamundra Sports and Recreation Council Meeting Minutes, in particular, the review of the Cootamundra Swimming and Lifesaving Club Summer Season Access Agreement.
6. Pip McAlister – Mrs McAlister addressed Council on her concern of various tree matters in Gundagai.
7. Greg Quirk – Mr Quirk addressed Council on matters at Wallendbeen and the Wallendbeen Draft.
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Resolution 356/2019 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly Council resume the Open Meeting. |
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Note: An apology was received on behalf of Councillor Doug Phillips Resolution 357/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden
RECOMMENDATION The apology received on behalf of Councillor Phillips be received and leave of absence granted. |
5 Confirmation of Minutes
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 24 September 2019 |
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Resolution 358/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham The Minutes of the Ordinary Meeting of Council held on Tuesday 24 September 2019 be confirmed as a true and correct record of the meeting. |
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5.2 Minutes of the Extraordinary Meeting of Council held on Thursday 17 October 2019 |
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Resolution 359/2019 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer The Minutes of the Extraordinary Meeting of Council held on Thursday 17 October 2019 be confirmed as a true and correct record of the meeting. |
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Note: The following amendments to the Mayoral Minute were noted: Cr Graham attended the Waste: 24th September, 2019 Crs Bowden, Kelly, Nicholson, Sheahan and I attended a Councillor Workshop. 25th September, 2019 Cr Palmer (Deputy Mayor), Cr Bowden and I attended the GM application interviews. 1st October, 2019 Cr’s Bowden, Graham, Kelly, Nicholson, Sheahan and I attended the CGRC Waste Management Workshop. 24th October, 2019 The Community Access and Inclusion Meeting scheduled to be held in Cootamundra was cancelled due to insufficient numbers for a quorum. Resolution 360/2019 Moved: Cr Charlie Sheahan Seconded: Cr Craig Stewart The information in the Mayoral Minute, as amended, be received and noted. |
Nil
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Resolution 361/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan Item 8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra be considered next. Carried |
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8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra |
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Resolution 362/2019 Moved: Cr Dennis Palmer Seconded: Cr David Graham Council defer consideration of Development Application 2019/103 – Fish Rendering Trial- 572 Stockinbingal Road, Cootamundra for a further report to be submitted to the Ordinary Meeting scheduled for Tuesday, 10th December, 2019, subject to the applicant providing additional information requested by Council by 29th November, 2019.
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Resolution 363/2019 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson 1. Council make representations to the Member for Cootamundra, Steph Cooke, MP expressing its disappointment and concerns over the increased of cost of conducting the 2020 Local Government Elections. 2. The General Manager write to the Australian Electoral Commission to invite a representative from the Australian Electoral Commission to address Council and explain the costs included in the quote received for the 2020 Local Government elections 2020. |
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Resolution 364/2019 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly 1. The tabling of pecuniary interest returns from Councillors and designated staff be noted. 2. The tabling of pecuniary interest return from new designated staff be noted. |
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Resolution 365/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The draft Audit, Risk and Improvement Committee Charter attached to the report be adopted. |
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8.1.4 Strategic Financial Issues in Local Government Workshop |
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Resolution 366/2019 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer 1. The Strategic Financial Issues In Local Government Workshop report be received and noted. 2. Council seek a proposal from Dennis Bonicevic, DMB Consulting Pty Ltd, to: a) undertake an independent review of Cootamundra-Gundagai Regional Council’s current financial status; and b) Facilitate a Financial Planning Workshop with Councillors and Executive staff. |
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8.1.5 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes |
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Resolution 367/2019 Moved: Cr David Graham Seconded: Cr Gil Kelly The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee Ordinary Meeting held on 26 September 2019, attached to the report, be received and noted.
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8.1.6 Cootamundra Showground Users Group s.355 Committee Meeting Minutes |
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Resolution 368/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson The Minutes of the Cootamundra Showground Users Group s.355 Committee Ordinary Meeting held on 21 August, 2019 and 18 September, 2019 attached to the report be received and noted. |
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8.1.7 Cootamundra Tourism Action Group s.355 Committee Meeting Minutes |
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Resolution 369/2019 Moved: Cr Leigh Bowden Seconded: Cr Craig Stewart The Minutes of the Cootamundra Tourism Action Group s.355 Committee meetings held on 3 October 2019, attached to the report, be received and noted. |
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8.1.8 Gundagai Tourism Action s.355 Committee Meeting Minutes |
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Resolution 370/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham The Minutes of the Gundagai Tourism Action s.355 Committee meetings held on 16 October 2019, attached to the report, be received and noted. |
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8.1.9 Muttama Creek Regeneration Group s.355 Committee Meeting Minutes |
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Resolution 371/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The Minutes of the Muttama Creek Regeneration Group s.355 Committee meeting held on 5 August, 2019, attached to the report, be received and noted. |
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Resolution 372/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The Information Bulletin and correspondence, attached to the report be received and noted. |
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Resolution 373/2019 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan Councillors and the General Manager read and consider the dot points in the report and, at a future workshop, discuss what, if any, could be of benefit or be implemented by Cootamundra-Gundagai Regional Council. |
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Resolution 374/2019 Moved: Cr Dennis Palmer Seconded: Cr David Graham Council form a panel of providers for Legal Services comprising of JMA Legal Business Lawyers, Bradley Allen Love, Kell Moore Pty Ltd, Lindsay Taylor Lawyers and Marsdens Law Group for a period of three (3) years with the option of an additional two (2) years to be exercised at Council’s discretion. |
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Resolution 375/2019 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson The updated Council Meeting Action Report, attached be received and noted. |
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Resolution 376/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden 1. The Monthly Major Projects Status Update report be received and noted. 2. The recommended changes to the project budgets as listed be adopted. |
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Resolution 377/2019 Moved: Cr Charlie Sheahan Seconded: Cr David Graham That the Monthly Finance Report for September 2019 be received and noted. |
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Resolution 378/2019 Moved: Cr Penny Nicholson Seconded: Cr Gil Kelly 1. The September 2019 Quarterly Budget Review Statement be accepted. 2. The budget variations listed in the attached report be adopted. |
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Resolution 379/2019 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer The Investment Report as at 30th September 2019 be received and noted. |
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8.3.1 Friends of Old Gundagai Gaol Committee Meeting AGM Minutes |
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Resolution 380/2019 Moved: Cr Charlie Sheahan Seconded: Cr Craig Stewart The Minutes of the Friends of Old Gundagai Gaol Committee meetings held on 10 October 2019, attached to the report, be received and noted. |
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Resolution 381/2019 Moved: Cr Penny Nicholson Seconded: Cr David Graham 1. Council accept the proposal offered by Mr Swift as detailed in the correspondence attached to the report. 2. Mr Swift be advised in writing of Council’s resolution. |
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Resolution 382/2019 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan Council purchase the tellers desk for Ellwood’s Hall Stockinbingal. |
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Resolution 383/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The Quarterly Library Report from 1 July - 30 September 2019, be received and noted. |
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Resolution 384/2019 Moved: Cr Penny Nicholson Seconded: Cr Charlie Sheahan Council approve the submission of the Library Infrastructure funding application. |
8.4 Development, Building and Compliance
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Resolution 385/2019 Moved: Cr Dennis Palmer Seconded: Cr Craig Stewart Council adopt the Community Participation Plan as exhibited.
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Resolution 386/2019 Moved: Cr Craig Stewart Seconded: Cr Gil Kelly Council adopt the King Street, Wallendbeen Masterplan with the replacement of English Elms and Prunus (as recommended in the Plan) with trees more appropriate to their location and local climatic conditions.
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Resolution 387/2019 Moved: Cr Dennis Palmer Seconded: Cr David Graham The information on Development Applications approved in September, 2019 be noted. |
8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra
Note: Item 8.4.4 Development Application 2019/103 - Fish Rendering Trial - 572 Stockinbingal Road, Cootamundra was considered after item 6.1 Mayoral Minute.
Nil
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Resolution 388/2019 Moved: Cr David Graham Seconded: Cr Dennis Palmer 1. Council approve the replacement of two clear water high lift pumping units at Gundagai Water Treatment Plant. 2. Council approve the capital expenditure as detailed in the report. |
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8.7.1 Civil Works and Technical Services Department Report - October 2019 |
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Resolution 389/2019 Moved: Cr Dennis Palmer Seconded: Cr Craig Stewart The Civil Works and Technical Services Department Report for the month of October, 2019 be received and noted. |
Nil
Nil
8.10 Waste, Parks and Recreation
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Resolution 390/2019 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan 1. Council receive and note the report relating to the Cootamundra CBD refurbishments. 2. Council support the continuation of the Cootamundra CBD area refurbishments to be known as stage (2) and to be incorporated into the Cootamundra CBD maintenance program and within existing budget allocations. 3. The Manager Waste, Parks and Recreation be authorised to prepare concept plans and estimates associated with proposed shade covers, sculptures and water feature proposed for the Cootamundra CBD precinct and undertake appropriate community consultation. 4. The concept designs and estimates be presented back to council for consideration as part of the 2020/2021 budget review. 5. Manager Waste, Parks and Recreation seek funding opportunities for projects listed in 3 above. |
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Resolution 391/2019 Moved: Cr Craig Stewart Seconded: Cr Gil Kelly 1. Council receive and note the Expressions of Interest report on the Cootamundra Aquatic Centre and Sports Stadium as submitted. 2. Council accept ‘@Leisure Planners’ estimate of $20,000 and be appointed to undertake an independent review of the Cootamundra Aquatic Centre and Sports Stadium in accordance with the Scope of Works as outlined by Council. 3. The $20,000 budget be funded from the Sport and Recreation Needs Study Grant allocation. |
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Resolution 392/2019 Moved: Cr Dennis Palmer Seconded: Cr Gil Kelly As part of the Council 2019/2020 Plant Replacement Program, Council replace plant No. 6221 (6’ tow behind slasher) with a new 16’ or 20’ tow behind slasher, estimated value between a minimum amount of $25,000 to maximum of $40,000. |
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8.10.4 Cootamundra Sports & Recreation Council Meeting Minutes |
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Resolution 393/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan 1. The Minutes of the Sports and Recreation Council meeting held on 15 October 2019, attached to the report, be received and noted. 2. Council defer the Review of Cootamundra Swimming and Lifesaving Club Summer Season Access Agreement to undertake further consultation and report back to Council. 3. Council approve the remaining recommendations as detailed in the attached Minutes, and summarised in the report. |
9 Motion of which Notice has been Given
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9.2 Notice of Motion - Three new captains busts for Captains Walk in Jubilee Park |
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Resolution 394/2019 Moved: Cr Leigh Bowden Seconded: Cr Gil Kelly That Council, in collaboration with the Cootamundra Tourism Action Group S.355 Committee (CTAG), organise a community event to celebrate the installation of the three new captains’ busts to The Captains’ Walk in Jubilee Park, Cootamundra. |
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Resolution 395/2019 Moved: Cr Charlie Sheahan Seconded: Cr David Graham 1. Council acknowledges the growing imperative to manage waste and recycling within NSW and calls for urgent action from the State Government to help build a circular economy in NSW. 2. Council recognises initiatives and projects taken within the Cootamundra-Gundagai Regional Council (CGRC) local government area to help achieve this goal, including: Cootamundra-Gundagai Regional Councils 10 Year Waste Strategy and Business Plan. 3. Council endorses Local Government NSW’s sector-wide Save our Recycling campaign, and asks the State Government to reinvest the Waste Levy in: a) Funding councils to collaboratively develop regional-scale plans for the future of waste and recycling in their regions b) The delivery of the priority infrastructure and other local government projects needed to deliver regional-scale plans, particularly where a market failure has been identified c) Support for the purchase of recycled content by all levels of government, to help create new markets d) Funding and delivery of a state-wide education campaign on the importance of recycling, including the right way to recycle, the purchase of products with recycled content and the importance of waste avoidance. 4. Council write to the local State Member(s) Ms (Steph) Stephanie Anne Cooke MP, Hon Michael McCormack MP, Minister for Energy and Environment the Hon Matthew Kean MP, Minister for Energy the Hon Angus Tayor, MP Local Government Minister the Hon Shelley Hancock MP, NSW Treasurer the Hon Dominic Perrottet MP, Premier the Hon Gladys Berejiklian MP, Opposition Leader Jodi McKay MP, Shadow Minister for Environment and Heritage Kate Washington MP, and Shadow Minister for Local Government Greg Warren MP to confirm their support for recycling and outline the urgent need to educate, innovate and invest in local waste and recycling services via the Waste Levy. 5. Council formally write to its own Youth Council advising its members of its support for the Save Our Recycling campaign and asking them to consider endorsing and sharing it with their own networks across the CGRC local government area. 6. Council advise LGNSW President Linda Scott of the passage of this Motion. |
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9.4 developMent of a Local Services Preference Policy.
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Resolution 396/2019 Moved: Cr Gil Kelly Seconded: Cr Penny Nicholson Motion Council develop a Local Services Preference Policy detailing that, where opportunity exists, service providers, based within town boundaries are given preference should they be available, they are able to meet essential criteria and specifications and their quote or tender amount is comparative with other submissions received by Council. |
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Resolution 397/2019 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The Questions with Notice from Councillors and related responses from Council officers be noted. |
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Resolution 398/2019 Moved: Cr Dennis Palmer Seconded: Cr David Graham 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. 11.2 Offer to Purchase Council's Shareholding in Southern Phone Company Limited Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussion of this matter in Open Council would, on balance, be contrary to the public interest as it may prejudice Council's ability to secure the optimum outcome for the community.
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11.2 Offer to Purchase Council's Shareholding in Southern Phone Company Limited |
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Resolution 399/2019 Moved: Cr David Graham Seconded: Cr Penny Nicholson Council make the following resolutions: 1. Limited Power of Attorney be executed to authorise the Chairperson to vote on Council’s behalf, in favour of the amendment to the Southern Phone Company Limited constitution. 2. The AGL offer to purchase Council’s shares in Southern Phone Company Limited be accepted. 3. Should the purchase of shares by AGL be approved that the funds be reserved for projects in the Cootamundra area. |
11.3 Resumption of Open Council Meeting
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Resolution 400/2019 Moved: Cr Craig Stewart Seconded: Cr Penny Nicholson The Open Council meeting resume. |
11.4 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 8:24 pm.
The Minutes of this meeting were confirmed at the Ordinary Council Meeting held on 26th November 2019.
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CHAIRPERSON GENERAL MANAGER