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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00pm, Tuesday 26th March, 2019
Administration Centres: 1300 459 689 |
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Minutes Ordinary Council Meeting
Council Chambers, Gundagai
6:00pm, Tuesday 26th March, 2019
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
26 March 2019 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Gundagai
ON Tuesday, 26 March
2019 AT 6:00pm
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan
IN ATTENDANCE: Phil McMurray (Acting General Manager), Susan Gheller (Manager Business), Andrew Brock (Manager Facilities), Glen McAtear (Manager Regulatory Services), Wayne Bennett (Manager Waste, Parks and Recreation Services), Mark Ellis (Manager Civil Works), Tim Swan (Manager Finance and Customer Service)
List of Speakers
1. Pip McAlister - Conveyed thanks to Council for installation of the new bridge at Morley’s Creek. She also requested that the grounds surrounding the bridge be tidied. Mrs McAlister further requested that the grounds of Gundagai South Cemetery be cleared, the hedges trimmed and the grounds mowed.
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
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Note: An apology was received on behalf of Cr Craig Stewart. Resolution 069/2019 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips That the apology received from Cr Stewart be accepted and leave of absence granted. |
4 Disclosures of Interest
A significant non- pecuniary interest was received from Cr Penny Nicholson in relation to item 8.1.12 Gundagai Australian National Busking Championships – Request for Sponsorship for the reason that she is a member of the organising committee for the event.
A pecuniary interest was received from Cr Dennis Palmer in relation to item 11.2 Lease of Road Reserve between Lot 5 DP 10928338 and Lots 60, 61 and 62 DP 753604 Cootamundra for the reason that a relative of his owns property in the vicinity of the subject land.
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 26 February 2019 |
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Note: It was noted that the spelling of Lindley Park in the Minutes was incorrect (spelled as Lidley rather than Lindley) Resolution 070/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The Minutes of the Ordinary Meeting of Council held on Tuesday, 26th February, 2019 be confirmed as a true and correct record of the meeting. |
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5.2 Minutes of the Extraordinary Meeting of Council held on Monday 25 March 2019 (late item) |
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Resolution 071/2019 Moved: Cr David Graham Seconded: Cr Gil Kelly The Minutes of the Extraordinary Meeting of Council held on Monday, 25th March, 2019 be confirmed as a true and correct record of the meeting. |
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Note: It was noted that the Fees and Charges meeting with Council staff scheduled for 15th March, 2019 did not proceed. Resolution 072/2019 Moved: Cr Leigh Bowden Seconded: Cr Penny Nicholson The information in the Mayoral Minute be received and noted |
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Resolution 073/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Mayoral report on the Country Mayors Association (CMA) meeting held 8th March, 2019, and the Minutes of that meeting attached to the report be received and noted. |
Nil
8.1 Corporate Services Directorate
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Resolution 074/2019 Moved: Cr David Graham Seconded: Cr Doug Phillips The Investment Report as at 28 February 2019, attached to the report, be received and noted. |
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Resolution 075/2019 Moved: Cr Doug Phillips Seconded: Cr Charlie Sheahan The Monthly Finance Report for February 2018, attached to the report, be received and noted. |
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Resolution 076/2019 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer 1. The attached Grants Program Management Schedule on the projects status be received and noted. 2. The recommended changes to the project budgets as listed be adopted. |
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Resolution 077/2019 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan 1. The following three(3) bespoke draft Codes of Conduct attached to the report be adopted: (a) Code of Conduct for Councillors (b) Code of Conduct for Staff (c) Code of Conduct for Delegates and Committee Members 2. The draft Code of Conduct Procedures attached to the report be adopted. 3. The following members of the Regional Code of Conduct Review Panel be appointed to Council’s panel of conduct reviewers: Andrew Hedges, Andrew Patterson, Atousa Khadem, Roger North, Rhonda Stein, Peter Bascomb, Gavin Cater, Chris Gallagher, Corey Courtemanche, Elsie Coetzee, Gabrielle Sulllivan, Kath Roach, Kathy Thane, Peta Tumpey, Robert, Lorraine Lopich and Sean Lee |
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Resolution 078/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Mayor and General Manager be Council’s delegates to attend the ALGA National General Assembly being held in Canberra 16th – 19th June, 2019. |
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Resolution 079/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The correspondence contained within the Information Bulletin be received and noted. |
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8.1.7 Cootamundra Showground Users Group Section 355 Committee Composition and Operation |
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Resolution 080/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan 1. The Cootamundra Showground Users Group Section 355 Committee comprise one member and one alternate member from each user group. 2. The seven current user groups be invited to submit their nomination for membership (and alternate membership) in accordance with 1 above. 3. The Acting General Manager appoint an appropriate staff member to the role of Chairperson of The Cootamundra Showground Users Group Section 355 Committee on a temporary basis. 4. A Master Plan for the Showground be prepared by Council Officers, in conjunction with the s.355 Committee, including the provision of a Caretaker’s Cottage. 5. A report be prepared and submitted to Council within 3 months on the status of the matters detailed in the report. |
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8.1.8 The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes |
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Resolution 081/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 13 February 2019, attached to the report be received and noted. |
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8.1.9 The Cootamundra Showground Users Group s.355 Committee Meeting Minutes and Membership |
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Resolution 082/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly 1. The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 20 February 2019, attached to the report be received and noted. 2. John Collins and Joan Collins be endorsed as the representatives of the Cootamundra Antique Motor Club on the Showground User Group s.355 Committee. 3. The request for installation of the new sign for the Showground front gate be referred to the appropriate Council officer. |
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8.1.10 Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership |
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Resolution 083/2019 Moved: Cr Charlie Sheahan Seconded: Cr Dennis Palmer 1. The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 28 February 2019, attached to the report, be received and noted. 2. Lorna Nixon be endorsed as a member of the Stockinbingal Ellwood’s Hall s.355 Committee. 3. Council Officers investigate: (a) The location of the boundary fence between Ellwood’s Hall and the Pub and in the event that it is determined that the boundary fence is not located on the correct alignment, Council officers mediate the relocation of the fence. (b) The water leakage from the adjoining hotel property onto the Hall property. |
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Resolution 084/2019 Moved: Cr Charlie Sheahan Seconded: Cr Gil Kelly 1. The Wallendbeen Memorial Hall s.355 Committee be advised that membership of the committee is not to exceed 12 in accordance with the Section 355 Committees Management Manual. 2. The Wallendbeen Memorial Hall s.355 Committee be requested to submit the amended proposed membership in accordance with 1 above. |
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8.1.12 Gundagai Australian National Busking Championships - Request for Sponsorship |
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Note: Having disclosed a significant non-pecuniary interest in this item, Cr Nicholson left the meeting during discussion and voting. Resolution 085/2019 Moved: Cr Doug Phillips Seconded: Cr David Graham Recommendation The request for sponsorship of $4000 for the Gundagai Australian National Busking Championship be included for consideration in the 2019/20 budget. Note: Cr Nicholson returned to the meeting at this stage |
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Resolution 086/2019 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden 1. The updated Council Meeting Action Report, attached to the report, be received and noted. 2. The Council Meeting Action Report be updated prior to the next meeting to include the following: · Status of Turners Lane Development · Inclusion of Airport Land and Pioneer Park in RV Friendly Application · Investigation of potential land purchase in Scott Avenue |
8.2 Development and Community Services Directorate
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Resolution 087/2019 Moved: Cr David Graham Seconded: Cr Dennis Palmer The information on Development Applications Approved in February 2019 be noted. |
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Resolution 088/2019 Moved: Cr Gil Kelly Seconded: Cr David Graham The Library Quarterly Report to March, 2019 be received and noted. |
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Resolution 089/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Operations Update Report and Works Program for the month of March, 2019 attached to the report be received and noted. |
8.4 Asset Management Directorate
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Resolution 090/2019 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden 1. Council adopt a pressure sewage collection system combined with a package IDEA type treatment plant as the preferred scheme to deliver a sewerage scheme for Stockinbingal Village. 2. NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village. |
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8.4.2 Stronger Communities Fund Major Projects - Stormwater Improvements-Progress Report and Establishment of Cootamundra Floodplain Management Committee |
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Resolution 091/2019 Moved: Cr Dennis Palmer Seconded: Cr Penny Nicholson 1. Councillor Phillips be nominated as Chairperson of the Cootamundra Floodplain Management Committee, with Councillor Sheahan nominated as the alternate Chairperson. 2. Expressions of Interest be invited for three (3) community members from Cootamundra to participate on the Cootamundra Floodplain Committee. |
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8.4.3 Cootamundra-Gundagai Regional Council Plant Replacement Program |
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Resolution 092/2019 Moved: Cr Doug Phillips Seconded: Cr Penny Nicholson 1. The plant and fleet replacement program attached to the report be adopted. 2. The potential sale of the 12 seater bus be deferred for further investigation into alternate uses for the bus. |
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Resolution 093/2019 Moved: Cr Doug Phillips Seconded: Cr Gil Kelly 1. Council notes the matters addressed at the meeting, the current status of the project, and the proposed future directions. 2. Council endorse the actions of the Acting General Manager in signing a Funding Deed for the State Government contribution of $10M. |
9 Motion of which Notice has been Given
Nil
Nil
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Resolution 094/2019 Moved: Cr Gil Kelly Seconded: Cr Leigh Bowden 1. Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public. 11.2 Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra Provisions for Confidentiality Section 10A (2) (g) – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege. Public Interest It was considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community..
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11.2 Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra (late item) |
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Note: Having disclosed a pecuniary interest in this item Cr Palmer left the meeting during discussion and voting. Resolution 095/2019 Moved: Cr Doug Phillips Seconded: Cr David Graham Council enter into a five (5) year lease of unused public road ‘Netherleigh Lane’ (Lot 5 DP 10928338 and Lots 60, 61 & 62 DP 753604) with the owner of ‘Netherleigh’, 294 Netherleigh Lane Cootamundra in accordance with Section 153 of the Roads Act 1993 for an annual fee of $145.00. |
11.3 Resumption of Open Council Meeting
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Resolution 096/2019 Moved: Cr Gil Kelly Seconded: Cr Charlie Sheahan The Open Council meeting resume. |
11.4 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 8.16pm.
The Minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30th April, 2019.
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CHAIRPERSON GENERAL MANAGER