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Minutes

Ordinary Council Meeting

 

Council Chambers, Gundagai

 

6:00pm, Tuesday 26th March, 2019

 

Administration Centres:  1300 459 689

 

 


Ordinary Council Meeting Minutes

26 March 2019

 

MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council Meeting
HELD AT THE
Council Chambers, Gundagai
ON
Tuesday, 26 March 2019 AT 6:00pm

 

PRESENT:                         Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, Cr Charlie Sheahan

IN ATTENDANCE:         Phil McMurray (Acting General Manager), Susan Gheller (Manager Business), Andrew Brock (Manager Facilities), Glen McAtear (Manager Regulatory Services), Wayne Bennett (Manager Waste, Parks and Recreation Services), Mark Ellis (Manager Civil Works), Tim Swan (Manager Finance and Customer Service)

 

1                 Open Forum

List of Speakers

1.       Pip McAlister - Conveyed thanks to  Council for installation of the new bridge at Morley’s Creek. She also requested that the grounds surrounding the bridge be tidied.  Mrs McAlister further requested that the grounds of Gundagai South Cemetery be cleared, the hedges trimmed and the grounds mowed.

 

2                 Acknowledgement of Country

The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.

3 Apology

Note: An apology was received on behalf of Cr Craig Stewart.

Resolution  069/2019  

Moved:     Cr Dennis Palmer

Seconded:         Cr Doug Phillips

That the apology received from Cr Stewart be accepted and leave of absence granted.

Carried

 


 

4                 Disclosures of Interest

A significant non- pecuniary interest was received from Cr Penny Nicholson in relation to item 8.1.12 Gundagai Australian National Busking Championships – Request for Sponsorship for the reason that she is a member of the organising committee for the event.

A pecuniary interest was received from Cr Dennis Palmer in relation to item 11.2 Lease of Road Reserve between Lot 5 DP 10928338 and Lots 60, 61 and 62 DP 753604 Cootamundra for the reason that a relative of his owns property in the vicinity of the subject land.

5                 Confirmation of Minutes

5.1             Minutes of the Ordinary Meeting of Council held on Tuesday 26 February 2019

Note: It was noted that the spelling of Lindley Park in the Minutes was incorrect (spelled as Lidley rather than Lindley)

Resolution  070/2019  

Moved:         Cr Leigh Bowden

Seconded:    Cr Penny Nicholson

The Minutes of the Ordinary Meeting of Council held on Tuesday, 26th February, 2019 be confirmed as a true and correct record of the meeting.

Carried

 

 

5.2             Minutes of the Extraordinary Meeting of Council held on Monday 25 March 2019 (late item)

Resolution  071/2019  

Moved:         Cr David Graham

Seconded:    Cr Gil Kelly

The Minutes of the Extraordinary Meeting of Council held on Monday, 25th March, 2019 be confirmed as a true and correct record of the meeting.

Carried

 


 

 

6                 Mayoral Minutes

6.1             Mayoral Minute - Councillor Engagement

Note: It was noted that the Fees and Charges meeting with Council staff scheduled for 15th March, 2019 did not proceed.

Resolution  072/2019  

Moved:         Cr Leigh Bowden

Seconded:    Cr Penny Nicholson

The information in the Mayoral Minute be received and noted                                                         

 .Carried

 

 

6.2             Country Mayors Association March,2019 Meeting Report

Resolution  073/2019  

Moved:         Cr Doug Phillips

Seconded:    Cr Leigh Bowden

The Mayoral report on the Country Mayors Association (CMA) meeting held 8th March, 2019, and the Minutes of that meeting attached to the report be received and noted.

Carried

 

7                 Reports from Committees

Nil 

8                 General Manager’s Report

8.1             Corporate Services Directorate

8.1.1         Investment Report - February 2019

Resolution  074/2019  

Moved:         Cr David Graham

Seconded:    Cr Doug Phillips

The Investment Report as at 28 February 2019, attached to the report, be received and noted.

Carried

 

8.1.2         Monthly Finance Report for - Febuary 2019

Resolution  075/2019  

Moved:         Cr Doug Phillips

Seconded:    Cr Charlie Sheahan

The Monthly Finance Report for February 2018, attached to the report, be received and noted.

Carried

 

 

8.1.3         Monthly Major Projects Program Report

Resolution  076/2019  

Moved:         Cr Leigh Bowden

Seconded:    Cr Dennis Palmer

1.    The attached Grants Program Management Schedule on the projects status be received and noted.

2.    The recommended changes to the project budgets as listed be adopted.

Carried

 

8.1.4         Draft Code of Conduct

Resolution  077/2019  

Moved:         Cr Dennis Palmer

Seconded:    Cr Charlie Sheahan

1.         The following three(3) bespoke draft Codes of Conduct attached to the report be adopted:

(a)       Code of Conduct for Councillors

(b)       Code of Conduct for Staff

(c)       Code of Conduct for Delegates and Committee Members

2.         The draft Code of Conduct Procedures attached to the report be adopted.

3.         The following members of the Regional Code of Conduct Review Panel be appointed to Council’s panel of conduct reviewers:

Andrew Hedges, Andrew Patterson, Atousa Khadem, Roger North, Rhonda Stein, Peter Bascomb, Gavin Cater, Chris Gallagher, Corey Courtemanche, Elsie Coetzee, Gabrielle Sulllivan, Kath Roach, Kathy Thane, Peta Tumpey, Robert, Lorraine Lopich and Sean Lee

Carried

 

8.1.5         ALGA National General Assembly 2019

Resolution  078/2019  

Moved:         Cr Doug Phillips

Seconded:    Cr Leigh Bowden

The Mayor and General Manager be Council’s delegates to attend the ALGA National General Assembly being held in Canberra 16th – 19th June, 2019.

Carried

 

 

8.1.6         Information Bulletin

Resolution  079/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

The correspondence contained within the Information Bulletin be received and noted.

Carried

 

 

8.1.7         Cootamundra Showground Users Group Section 355 Committee Composition and Operation

Resolution  080/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

1.    The Cootamundra Showground Users Group Section 355 Committee comprise one member and one alternate member from each user group.

2.    The seven current user groups be invited to submit their nomination for membership (and alternate membership) in accordance with 1 above.

3.    The Acting General Manager appoint an appropriate staff member to the role of Chairperson of The Cootamundra Showground Users Group Section 355 Committee on a temporary basis.

4.    A Master Plan for the Showground be prepared by Council Officers, in conjunction with the s.355 Committee, including the provision of a Caretaker’s Cottage.

5.    A report be prepared and submitted to Council within 3 months on the status of the matters detailed in the report.

Carried

 

8.1.8         The Cootamundra Heritage Centre Management s.355 Committee Meeting Minutes

Resolution  081/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Leigh Bowden

The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 13 February 2019, attached to the report be received and noted.

Carried

 

8.1.9         The Cootamundra Showground Users Group s.355 Committee Meeting Minutes and Membership

Resolution  082/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

1.    The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 20 February 2019, attached to the report be received and noted.

2.    John Collins and Joan Collins be endorsed as the representatives of the Cootamundra Antique Motor Club on the Showground User Group s.355 Committee.

3.    The request for installation of the new sign for the Showground front gate be referred to the appropriate Council officer.

Carried

 

8.1.10       Stockinbingal Ellwood's Hall s.355 Committee Meeting Minutes and Membership

Resolution  083/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Dennis Palmer

1.    The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 28 February 2019, attached to the report, be received and noted.

2.    Lorna Nixon be endorsed as a member of the Stockinbingal Ellwood’s Hall s.355 Committee.

3.    Council Officers investigate:

(a)    The location of the boundary fence between Ellwood’s Hall and the Pub and in the event that it is determined that the boundary fence is not located on the correct alignment, Council officers mediate the relocation of the fence.

(b)   The water leakage from the adjoining hotel property onto the Hall property.

.Carried

 

8.1.11       Wallendbeen Memorial Hall s.355 Committee Membership

Resolution  084/2019  

Moved:       Cr Charlie Sheahan

Seconded:   Cr Gil Kelly

1.       The Wallendbeen Memorial Hall s.355 Committee be advised that membership of the committee is not to exceed 12 in accordance with the Section 355 Committees Management Manual.

2.       The Wallendbeen Memorial Hall s.355 Committee be requested to submit the amended proposed membership in accordance with 1 above.                    

 Carried

 

 

8.1.12       Gundagai Australian National Busking Championships - Request for Sponsorship

Note: Having disclosed a significant non-pecuniary interest in this item, Cr Nicholson left the meeting during discussion and voting.

Resolution  085/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr David Graham

Recommendation

The request for sponsorship of $4000 for the Gundagai Australian National Busking Championship be included for consideration in the 2019/20 budget.

Carried

Note: Cr Nicholson returned to the meeting at this stage

 


 

 

8.1.13       Council Meeting Action Report

Resolution  086/2019  

Moved:       Cr Penny Nicholson

Seconded:   Cr Leigh Bowden

1.       The updated Council Meeting Action Report, attached to the report, be received and noted.

2.       The Council Meeting Action Report be updated prior to the next meeting to include the following:

·         Status of Turners Lane Development

·         Inclusion of Airport Land and Pioneer Park in RV Friendly Application

·         Investigation of potential land purchase in Scott Avenue

Carried

 

8.2             Development and Community Services Directorate

8.2.1         Development Applications Approved February 2019

Resolution  087/2019  

Moved:       Cr David Graham

Seconded:   Cr Dennis Palmer

The information on Development Applications Approved in February 2019 be noted.

Carried

 

 

8.2.2         Library Quarterly Report - March, 2019

Resolution  088/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr David Graham

The Library Quarterly Report to March, 2019 be received and noted.

Carried

 

8.3             Operations Directorate

8.3.1         March Operations Report

Resolution  089/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Leigh Bowden

The Operations Update Report and Works Program for the month of March, 2019 attached to the report be received and noted.

Carried

 

8.4             Asset Management Directorate

8.4.1         Stockinbingal Sewage Scheme

Resolution  090/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Leigh Bowden

1.       Council adopt a pressure sewage collection system combined with a package IDEA type treatment plant as the preferred scheme to deliver a sewerage scheme for Stockinbingal Village.

2.       NSW Public Works Advisory be invited to prepare a proposal for a concept design incorporating an optional PV arrangement to offset power costs and with the provision for future chlorine treatment should Council wish to supply treated effluent for irrigation purposes within the village.

Carried

 

 

8.4.2         Stronger Communities Fund Major Projects - Stormwater Improvements-Progress Report and Establishment of Cootamundra Floodplain Management Committee

Resolution  091/2019  

Moved:       Cr Dennis Palmer

Seconded:   Cr Penny Nicholson

1.    Councillor Phillips be nominated as Chairperson of the Cootamundra Floodplain Management Committee, with Councillor Sheahan nominated as the alternate Chairperson.

2.    Expressions of Interest be invited for three (3) community members from Cootamundra to participate on the Cootamundra Floodplain Committee.

Carried

 

8.4.3         Cootamundra-Gundagai Regional Council Plant Replacement Program

Resolution  092/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Penny Nicholson

1.    The plant and fleet replacement program attached to the report be adopted.

2.    The potential sale of the 12 seater bus be deferred for further investigation into alternate uses for the bus.

Carried

 

 

8.4.4         Gundagai Sewage Treatment Plant Update

Resolution  093/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr Gil Kelly

1.    Council notes the matters addressed at the meeting, the current status of the project, and the proposed future directions.

2.    Council endorse the actions of the Acting General Manager in signing a Funding Deed for the State Government contribution of $10M.

Carried

 

9                 Motion of which Notice has been Given

Nil

10              Questions with Notice

Nil 


 

3                 Confidential Items  

11.1           Closed Council Report (late item)

Resolution  094/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Leigh Bowden

1.         Item 11.2 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed.

2.         In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Item 11.2 be withheld from the press and public.

11.2           Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra

Provisions for Confidentiality

Section 10A (2) (g)  – The Confidential Report contains advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

Public Interest

It was considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community..

 

Carried

 

 

11.2           Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra (late item)

Note: Having disclosed a pecuniary interest in this item Cr Palmer left the meeting during discussion and voting.

Resolution  095/2019  

Moved:       Cr Doug Phillips

Seconded:   Cr David Graham

Council enter into a five (5) year lease of unused public road ‘Netherleigh Lane’ (Lot 5 DP 10928338 and Lots 60, 61 & 62 DP 753604) with the owner of ‘Netherleigh’, 294 Netherleigh Lane Cootamundra in accordance with Section 153 of the Roads Act 1993 for an annual fee of $145.00.

Carried

 

 

11.3           Resumption of Open Council Meeting

Resolution  096/2019  

Moved:       Cr Gil Kelly

Seconded:   Cr Charlie Sheahan

The Open Council meeting resume.

Carried

 

11.4           Announcement of Closed Council Resolutions

Note: The Chairperson announced the resolutions made in Closed Council.

 

The Meeting closed at 8.16pm.

 

The Minutes of this meeting were confirmed at the Ordinary Council Meeting held on 30th April, 2019.

 

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CHAIRPERSON                                                                                                                                               GENERAL MANAGER