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Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00PM, Tuesday 11th December, 2018
Administration Centres: 1300 459 689 |
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Minutes Ordinary Council Meeting
Alby Schultz Meeting Centre, Cootamundra
6:00PM, Tuesday 11th December, 2018
Administration Centres: 1300 459 689 |
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Ordinary Council Meeting Minutes |
11 December 2018 |
MINUTES OF Cootamundra-Gundagai Regional Council
Ordinary Council
Meeting
HELD AT THE Alby
Schultz Meeting Centre, Cootamundra
ON Tuesday, 11
December 2018 AT 6:00PM
PRESENT: Cr Abb McAlister (Mayor), Cr Dennis Palmer (Deputy Mayor), Cr Leigh Bowden, Cr David Graham, Cr Gil Kelly, Cr Penny Nicholson, Cr Doug Phillips, and Cr Charlie Sheahan
IN ATTENDANCE: Phil McMurray (Acting General Manager), Les Munn (Interim Director Development & Community), Tim Swan (Manager Finance), Mark Ellis (Manager Operations) and Andrew Brock (Project Officer)
List of Speakers
1. Betty Brown – Spoke in relation to Council gardens and raised concerns regarding some missing signs.
The Chairperson acknowledged the Wiradjuri people who are the Traditional Custodians of the Land at which the meeting was held and paid his respects to Elders, both past and present, of the Wiradjuri Nation and extended that respect to other Aboriginal people who were present.
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Note: An apology was received on behalf of Cr Craig Stewart. Resolution 267/2018 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The apology received from Cr Craig Stewart be accepted and leave of absence granted. |
There were no disclosures of interest.
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5.1 Minutes of the Ordinary Meeting of Council held on Tuesday 27 November 2018 |
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Resolution 268/2018 Moved: Cr Doug Phillips Seconded: Cr Leigh Bowden The Minutes of the Ordinary Meeting of Council held on Tuesday 27 November 2018 be confirmed as a true and correct record of the meeting. |
Note: Item 8.1.2 Presentation of Audited Financial Statements was considered next.
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Note: The following additional information was provided at the Meeting: 7th December, 2018 The Fees and Charges workshop noted as having Councillors and Council staff in attendance was cancelled. 9th December, 2018 The Mayor attended a meeting with representatives from the Australian Road Transport Heritage Centre. Resolution 269/2018 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The events attended by the Mayor and Councillors be received and noted. |
Nil
8.1 Corporate Services Directorate
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8.1.1 Stockinbingal Ellwood's Hall Section 355 Committee Meeting - Minutes |
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Resolution 270/2018 Moved: Cr Leigh Bowden Seconded: Cr David Graham The Minutes of the Stockinbingal Ellwood’s Hall s.355 Committee ordinary meeting held on 22 November 2018 attached to the report, be received and noted. |
Note: Item 8.1.3 RV Friendly Town Application Cootamundra was considered next
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Note: John O’Malley of Intentus Chartered Accountants presented an overview of the audit undertaken on Council’s financial statement. Mr O’Malley answered various questions from Councillors. Resolution 271/2018 Moved: Cr Dennis Palmer Seconded: C Leigh Bowden The General Purpose Financial Statement, Special Purpose Financial Statements and Special Schedules for the year ended 30th June, 2018 be adopted. |
Note: Item 6 Mayoral Minute was considered next.
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Resolution 272/2018 Moved: Cr Charlie Sheahan Seconded: Cr Penny Nicholson The RV Friendly Town Assessment Form attached to the report be approved for submission and forwarded to Campervan & Motorhome Club of Australia Limited (CMCA) for assessment. |
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Resolution 273/2018 Moved: Cr David Graham Seconded: Cr Gil Kelly The Financial report for November, 2018 attached to the report be received and noted. |
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Resolution 274/2018 Moved: Cr Leigh Bowden Seconded: Cr Dennis Palmer The information on Australia Day Awards, 2019 be received and noted. |
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8.1.6 Waste Amnesty Days for Cootamundra and Gundagai Waste Stations Proposal |
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Resolution 275/2018 Moved: Cr Gil Kelly Seconded: Cr Doug Phillips The proposal for Sunday 20th January and Sunday, 26th May, 2019 as waste amnesty days at the Cootamundra and Gundagai Waste Stations be endorsed. |
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8.1.7 The Cootamundra Heritage Centre Management Section 355 Committee Meeting - Minutes |
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Resolution 276/2018 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The Minutes of the Cootamundra Heritage Centre Management s.355 Committee meeting held on 14th November, 2018 and details of the Cootamundra Heritage Centre Management s.355 Committee Office Bearers for 2018-19, both attached to the report be received and noted. |
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8.1.8 The Cootamundra Showground Users Group Section 355 Committee Meeting - Minutes |
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Resolution 277/2018 Moved: Cr Dennis Palmer Seconded: Cr Doug Phillips The Minutes of the Cootamundra Showground Users Group s.355 Committee meeting held on 17th November, 2018, attached to the report be received and noted. |
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Resolution 278/2018 Moved: Cr Doug Phillips Seconded: Cr Dennis Palmer The information contained in the Information Bulletin attached to the report be received and noted. |
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Resolution 279/2018 Moved: Cr Dennis Palmer Seconded: Cr Charlie Sheahan The updated Council Meeting Action Report attached to the report be received and noted. |
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Resolution 280/2018 Moved: Cr Penny Nicholson Seconded: Cr Gil Kelly That the Investment Report as at 30 November 2018 be received and noted. |
8.2 Development and Community Services Directorate
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Resolution 281/2018 Moved: Cr Charlie Sheahan Seconded: Cr David Graham 1. The Liquid Trade Waste Policy attached to the report (Attachment A) be adopted. 2. The Fees and Charges for Liquid Trade Waste applying to Cootamundra in 2018/19 be included in the draft 2019/20 Fees and Charges, for both Cootamundra and Gundagai Sewerage Networks. 3. The existing Fees and Charges for Gundagai Liquid Trade Waste continue until 30th June, 2019. 4. A program of public education including consultation, advertising campaigns, mail outs and other educational initiatives be implemented over the next 6 months to fully inform the community of the new Liquid Trade Waste Policy and associated Fees and Charges. 5. The Fees associated with this policy be referred to the Fees and Charges Committee for implementation. |
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Resolution 282/2018 Moved: Cr Penny Nicholson Seconded: Cr Gil Kelly The information on Development Applications Approved in October, 2018 be noted. |
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8.2.3 Lease of Road Reserve Between Lot 5 DP10928338 and Lots 60,61 & 62 DP753604 Cootamundra. |
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Note: A component of this item was considered in Closed Council for the following reasons: Provisions for Confidentiality Section 10A (2) (c) – Discussion included information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It was considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. Resolution 283/2018 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden 1. The proposal to lease the subject road reserve as identified on the plan attached to the report be placed on public exhibition. 2. Following the statutory exhibition period, a further report be presented to Council outlining submissions received (if any) for Council’s consideration. |
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Resolution 284/2018 Moved: Cr Charlie Sheahan Seconded: Cr Leigh Bowden The Operations Update Report and Works Program for the month of December, 2018 attached to the report be received and noted. |
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Resolution 285/2018 Moved: Cr David Graham Seconded: Cr Dennis Palmer 1. Council accept the quote form Murray Valley Piling in an amount of $123,000 (exc GST) for the construction of the new pedestrian footbridge for Morleys Creek 2. Council approve the allocation of $138,000 for the Morleys Creek Pedestrian Footbridge Project from Council’s 2018/19 budget. |
8.4 Asset Management Directorate
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8.4.1 Gundagai Sewerage Treatment Plant Replacement Project Update |
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Resolution 286/2018 Moved: Cr Gil Kelly Seconded: Cr Doug Phillips The Gundagai Sewerage Treatment Plant Replacement Project Update report be received and noted. |
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Resolution 287/2018 Moved: Cr Leigh Bowden Seconded: Cr David Graham The Gundagai Floodplain Risk Management Study and Plan (Final Report December, 2018) attached to the report be adopted. |
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8.4.3 Minutes of Local Area Traffic Committee held 15 November 2018 |
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Resolution 288/2018 Moved: Cr Charlie Sheahan Seconded: Cr Doug Phillips The Minutes of the Local Area Traffic Committee meeting held on 15th November, 2018 be adopted with each recommendation being adopted as a resolution of Council. |
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8.4.4 Purchase of Scrubber Cleaner for Cleaning Sheridan Street Gundagai Footpaths (Late Report) |
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Resolution 289/2018 Moved: Cr David Graham Seconded: Cr Penny Nicholson 1. The Plant replacement program be modified to include a suitable scrubber unit with a budget provision of $35,000. 2. Council purchase the Hako B120 R WB 700 scrubber unit at a cost of $30,000 (inc. GST). 3. Recommend that Council Purchases a Spitwater High Pressure washer at a cost of $5,000(inc. GST). |
9 Motion of which Notice has been Given
Nil
Nil
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Resolution 290/2018 Moved: Cr Doug Phillips Seconded: Cr Charlie Sheahan 1. Items 11.2, 11.3, 11.4 and 11.5 be considered in closed Council at which the press and public are excluded in accordance with the applicable provisions of the Local Government Act, 1993 and related public interest reasons detailed. 2. In accordance with section 11 (2) and (3) of the Local Government Act, 1993, the reports, correspondence and other documentation relating to Items 11.2 and 11.3 be withheld from the press and public.
11.2 Sale of Industrial Land Proposal Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community. 11.3 Cootamundra Country Club Irrigation Tender Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of all tendered amounts would discourage potential tenderers from submitting commercial information in the future and therefore prejudice Council's ability to secure the optimum outcome for the community. 11.4 Request for Review of Section 7.12 (former s94a) Contribution - South West Fuels, Yass Road, Cootamundra Provisions for Confidentiality Section 10A (2) (d(i)) – The Confidential Report contains commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as publication of commercial in confidence information would potentially prejudice the commercial position of the party that supplied it. 11.5 Consideration of the Purchase of 48 Mount Street, South Gundagai Provisions for Confidentiality Section 10A (2) (c) – The Confidential Report contains information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business. Public Interest It is considered that discussions of this matter in open Council would, on balance, be contrary to the public interest as it would prejudice Council's ability to secure the optimum outcome for the community.
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Resolution 291/2018 Moved: Cr Doug Phillips Seconded: Cr Charlie Sheahan 1. Council delegate authority to the General Manager to negotiate the sale of the property known as Lot 1 DP1223224 in Turners Lane Cootamundra with Jamie Walmsley of JLW Services Pty Ltd, on the terms and conditions included in the report. 2. Subject to 1 above, the sale by Private Treaty be facilitated through Council’s solicitor. |
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Resolution 288/2018 Moved: Cr Leigh Bowden Seconded: Cr Charlie Sheahan 1. The tender for the Cootamundra Country Club Irrigation Project be awarded to Darling Irrigation at the amount of $768,886.42 (exc GST) in accordance with the details contained in the report. 2. A further $77,000 be retained within the budget to allow for possible contingency items. |
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11.4 Request for Review of Section 7.12 (former s94a) Contribution - South West Fuels, Yass Road, Cootamundra |
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Resolution 291/2018 Moved: Cr David Graham Seconded: Cr Leigh Bowden The request from South West Fuels for the reduction of the Section 7.12 (former s94a) contribution as a condition of Development Consent 2018/18 be refused. |
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11.5 Consideration of the Purchase of 48 Mount Street, South Gundagai |
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Resolution 292/2018 Moved: Cr Penny Nicholson Seconded: Cr Leigh Bowden The recommendation contained within the report be adopted. |
11.6 Resumption of Open Council Meeting
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Resolution 293/2018 Moved: Cr Dennis Palmer Seconded: Cr Leigh Bowden The Open Council meeting resume. |
11.7 Announcement of Closed Council Resolutions
Note: The Chairperson announced the resolutions made in Closed Council.
The Meeting closed at 9:00pm.
The minutes of this meeting were confirmed at the Ordinary Council Meeting held on 29 January 2019.
CHAIRPERSON GENERAL MANAGER